NRCS MEETING PHOENIX, AZ
ID: 12FPC424Q0215Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-ACQ DIVWASHINGTON, DC, 20250, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/9cb36f8f5ef440c5a70580eacefc7864/view
Timeline
    Description

    The U.S. Department of Agriculture (USDA), specifically the Natural Resources Conservation Service (NRCS), is seeking proposals for lodging and conference services for an employee meeting scheduled in Phoenix, Arizona, from September 30 to October 4, 2024. The procurement requires a hotel capable of accommodating approximately 100 participants, providing conference space, audio-visual equipment, and light refreshments, while adhering to federal safety and operational standards. This meeting is crucial for facilitating discussions among key stakeholders in resource conservation, emphasizing the importance of secure and compliant meeting environments. Interested vendors must submit their quotes by September 9, 2024, and can direct inquiries to Kristina Baker at kristina.baker@usda.gov or Ms. Oriel Velez at oriel.velez@usda.gov.

    Point(s) of Contact
    Kristina Baker
    kristina.baker@usda.gov
    Ms. Oriel Velez
    oriel.velez@usda.gov
    Files
    Title
    Posted
    S01 Combined Synopsis Solicitation 12FPC424Q0215 .pdf
    The document outlines a Request for Quotation (RFQ) for the United States Department of Agriculture (USDA), Natural Resource Conservation Service, seeking proposals for lodging and conference services for an employee meeting in Phoenix, AZ, from September 30 to October 4, 2024. The RFQ requests pricing and detailed specifications from offerors for a hotel capable of accommodating approximately 100 participants, including conference space, audio-visual equipment, and light refreshments. The evaluation criteria prioritize the lowest price quote that meets technical requirements outlined in the Statement of Work (SOW), including hotel amenities, layout details, and adherence to federal safety standards. Offers must be submitted by September 9, 2024, for consideration, and must include specific documentation, such as certifications and compliance with operational standards. The solicitation emphasizes that only complete and compliant proposals will be considered for contract award, highlighting the government's focus on efficient procurement processes. This RFQ illustrates the government's commitment to ensuring effective and secure meeting environments while adhering to regulatory frameworks.
    S01 SOW Meeting Arizona FINAL.pdf
    The U.S. Department of Agriculture's Natural Resources Conservation Service (NRCS) is organizing a National Leadership Team meeting in Phoenix, AZ, from September 30 to October 4, 2024. The event will host about 100 participants, necessitating a hotel that meets various security, accessibility, and operational requirements. Key hotel specifications include secure guest entry, FEMA approval for fire safety, ADA compliance, and proximity to dining options. Accommodations should include a block of rooms at federal per diem rates and flexibility for check-in/check-out to accommodate varied travel schedules. The hotel must provide necessary AV equipment for the meeting, including teleconferencing capabilities, and ensure refreshments, such as coffee and light snacks, are available throughout the meeting duration. All reception and breakout spaces must be prepared ahead of time. Furthermore, meeting materials will be shipped in advance and stored securely. This document outlines the specifications and logistical needs for the NRCS meeting, ensuring adherence to federal regulations and standards, ultimately facilitating a successful gathering of key stakeholders in resource conservation. Such detailed provisions reflect the careful planning typical of government RFP processes aimed at maximizing the effectiveness of federal meetings and operations.
    Lifecycle
    Title
    Type
    NRCS MEETING PHOENIX, AZ
    Currently viewing
    Combined Synopsis/Solicitation
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