Direct Health and Medical Insurance Carriers
ID: 19MX5326R0001Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MEXICOWASHINGTON, DC, 20520, USA

NAICS

Direct Health and Medical Insurance Carriers (524114)

PSC

SOCIAL- GOVERNMENT HEALTH INSURANCE PROGRAMS (G007)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/5eb156a5fc204bd7ae1795750aa6afce/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Mexico, is seeking proposals for health insurance coverage for its locally employed staff and their eligible family members in Mexico. The contract will provide comprehensive health benefits, including hospitalization, emergency services, outpatient care, and specialized treatments, with a focus on ensuring that coverage meets minimum benefit levels for employees and their dependents. This procurement is crucial for maintaining the well-being of U.S. personnel and their families stationed in Mexico, with the contract anticipated to span a base year and four optional one-year extensions. Interested offerors must submit their proposals electronically by January 7, 2026, and can contact Morgan L. Osborne at MexicoCityGSOSolicitations@groups.state.gov for further details, with a pre-proposal conference scheduled for November 18, 2025.

    Files
    Title
    Posted
    Letter to Offerors 19MX5326R0001.pdf
    The U.S. Embassy in Mexico City issued Request for Proposals (RFP) number 19MX5326R0001, inviting offers for health insurance coverage for its locally employed staff. The Embassy seeks off-the-shelf plans meeting minimum benefit levels and intends to award a contract to the responsible company with the lowest-priced, acceptable offer. A pre-proposal conference is scheduled for November 18, 2025, at 13:00 local time, and prospective offerors can contact MexicoCityGSOSolicitations@groups.state.gov for details. Proposals, in English, are due by January 7, 2026, at 12:00 local time, and must include SF-33, Section B (Pricing), proof of active SAM registration, Section K (Representations and Certifications), and IRS Form W-14 if applicable. Questions must be submitted to Morgan L. Osborne via email by November 24, 2025, before 12:00 local time. The solicitation uses yellow highlighting to denote critical instructions and mandatory elements.
    RFP 19MX5326R0001 Health Insurance.pdf
    RFP 19MX5326R0001 outlines requirements for health insurance services for U.S. Government employees and their dependents in Mexico, including those at the Embassy and Consulates. The contract is a fixed-price with economic price adjustment, offering coverage categories like Single, Single Plus One, and Family. Payments can be in USD or MXN, with specific VAT rules for U.S. and local firms. The scope of services includes comprehensive health benefits, such as hospitalization, emergency services, outpatient care, and specialized treatments like obstetric, pediatric, dental, and mental health care, with defined minimum coverages, deductibles, and co-insurance caps. The RFP also details exclusions, eligibility criteria, and provisions for riders like Official Residence Expense and Peace Corps staff. Administrative requirements include specific invoicing procedures, payment frequencies (quarterly, semi-annual, or annual), and refund policies. The contract emphasizes a Quality Assurance and Surveillance Plan (QASP) to monitor performance, requiring the contractor to provide brochures, quarterly presentations, and a 24/7 customer support system with a dedicated account manager. Network access, including a list of Tier AA Hospitals and providers, must be maintained and updated regularly, ensuring direct payment agreements with health providers. Security standards and ordering procedures via task orders are also specified.
    SF33 19MX5326R0001.pdf
    This document is a Standard Form 33, "Solicitation, Offer, and Award," for a federal government Request for Proposal (RFP) or Invitation for Bid (IFB). It outlines the terms and conditions for potential offerors to submit proposals for supplies or services. Key sections include instructions to offerors, contract clauses, descriptions of supplies/services, pricing, packaging, inspection, delivery, and contract administration data. It also details information for contacting the issuing office, important dates for offer submission, and specifies that the contract is a Rated Order under the Defense Priorities and Allocations System (DPAS). The form provides sections for the offeror to complete their proposal details, including discounts and acknowledgment of amendments, and for the government to record the award information, such as accepted items, amount, and contracting officer details.
    USG LE Staff and ORE Staff.xlsx
    The provided government file appears to be a dataset containing information about individuals identified as 'EMPLOYEE' and their family members ('Spouse' and 'Child'). Each entry includes a unique identifier (e.g., EMPLOYEE1), gender, a 'Type' designation (S, S1, or F), age, and a location code (e.g., MX, MAT, CJ). The file lists 318 employees and their associated family members, detailing their demographics and locations. The purpose of this document seems to be an organizational record of personnel and their families, likely for internal government use such as human resources, benefits administration, or demographic analysis across various locations.
    Lifecycle
    Title
    Type
    Direct Health and Medical Insurance Carriers
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    Solicitation
    Direct Health and Medical Insurance Services
    Presolicitation
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