Ramey Elevator Maintenance Services
ID: HE125425QE079Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF DEFENSE EDUCATION ACTIVITY (DODEA)DOD EDUCATION ACTIVITYALEXANDRIA, VA, 22350-1400, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

HOUSEKEEPING- FACILITIES OPERATIONS SUPPORT (S216)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/035eac93c29d47b28ca18dea9cd000b3/view
Timeline
    Description

    The Department of Defense Education Activity (DoDEA) is seeking proposals for elevator maintenance and repair services at the Ramey School in Aguadilla, Puerto Rico. The contract encompasses preventive maintenance and emergency repairs for a freight elevator, with a base period of one year and four additional one-year options, requiring adherence to safety regulations and comprehensive documentation. This service is critical for ensuring the operational efficiency and safety of the school's facilities, with an estimated total award amount of $12,500,000. Interested small businesses, particularly Women-Owned Small Businesses, should contact Emani Gray or James Higgins for further details, with proposals due by the specified deadline.

    Point(s) of Contact
    Emani Gray
    emani.gray@dodea.edu
    James Higgins
    james.higgins@dodea.edu
    Files
    Title
    Posted
    25QE079_PWS_080525.pdf
    The Department of Defense Education Activity (DoDEA) is seeking proposals for elevator maintenance and repair services at the Ramey School in Aguadilla, Puerto Rico. The contract covers preventive maintenance and emergency repairs for a freight elevator over a one-year base period and four one-year option periods. The contractor must provide all necessary personnel, materials, and equipment, adhering to OEM manuals and all federal, state, and local safety regulations, including Puerto Rico OSHA. Key objectives include monthly routine maintenance, 24/7 emergency services with a one-hour response time for entrapments, and training for emergency personnel. The contractor is responsible for comprehensive documentation, including service plans, monthly reports, and waste disposal plans, and must manage all generated waste. Personnel must be US citizens or legal immigrants, adhere to strict conduct guidelines, and maintain required certifications. Work hours are typically Monday-Friday, 0700-1600, with 24/7 emergency availability. The contractor is liable for any damages caused to government property. The performance will be assessed monthly against defined quality levels, with remedies for unsatisfactory performance, including potential monetary deductions or contract termination.
    25QE079_RFQ_080725.pdf
    The document is a federal Request for Proposal (RFP) HE125425QE079 for Freight Elevator Maintenance Repair Services at Ramey School-DoDEA PR in Aguadilla, Puerto Rico. It is a Women-Owned Small Business (WOSB) set-aside with an estimated total award amount of $12,500,000.00. The solicitation outlines requirements for monthly maintenance, emergency labor repairs, and repair parts for a period from September 1, 2025, to August 31, 2026, with four one-year options and an additional six-month option to extend services. Key details include specific contract line items (CLINs) for services, pricing arrangements (Firm Fixed Price), and Not To Exceed (NTE) amounts for repairs requiring pre-approval. The RFP also specifies payment instructions via Wide Area WorkFlow (WAWF), outlines various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses incorporated by reference and in full text, and lists points of contact for contract administration.
    Lifecycle
    Title
    Type
    Ramey Elevator Maintenance Services
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    Combined Synopsis/Solicitation
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