Janitorial and Cleaning Supplies - Santa Fe Indian Health Center

The Indian Health Service (IHS) Division of Acquisition Policy (DAP) requires Offerors to self-certify as an “Indian Economic Enterprise” (IEE) to qualify for contracts under the Buy Indian Act (25 U.S.C. 47). This form, applicable to solicitations, sources sought, and RFIs, ensures enterprises meet the IEE definition at the time of offer, contract award, and throughout the contract performance period. Contractors must immediately notify the Contracting Officer if they no longer meet eligibility. Eligibility documentation may be required, and awards are subject to protest. Successful Offerors must also register with the System of Award Management (SAM). Providing false information is punishable under 18 U.S.C. 1001, and false claims during performance are subject to penalties under 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287. The form requires the Offeror to represent if they meet the IEE definition, including the name of the 51% owner, certifying signature, print name, name of the Federally Recognized Tribal Entity, business name, and DUNS number.

The Indian Health Service (IHS) Past Performance Survey is a critical tool for evaluating contractor performance in federal government solicitations. This survey collects detailed information on past contracts, including client data, project specifics, contract value, and performance periods. It uses open-ended questions to assess contract scope, complexity, relevance, and the contractor's planning, staffing, and adherence to timelines. The survey also includes a comprehensive rating system across categories such as Quality of Service, Cost Control, Timeliness of Performance, Business Relations, and Customer Satisfaction. Performance ratings range from Excellent to Unacceptable, with clear definitions provided for each level. The Government uses these ratings to assess overall past performance, combining individual reference ratings to inform final contractor selections. This document is designated as "Source Selection Sensitive" and is not for public release, underscoring its importance in the procurement process.

The Indian Health Service (IHS) Albuquerque Area, Santa Fe Indian Health Center (SFIHC) has issued Solicitation #75H70726Q00028 for Janitorial and Cleaning Supplies. This Request for Proposal (RFP) is a Firm-Fixed-Price acquisition with a base period and four option years, running from 2026 to 2031. The solicitation is set aside for Indian Small Business Economic Enterprises (ISBEE) as a first tier, followed by other small business concerns if insufficient competition is met. The contractor will provide a comprehensive list of janitorial supplies and must meet specific technical requirements including a dedicated customer service representative, chemical supplies with at least a one-year expiration date, and electronic reporting of product usage. Deliveries are to the Santa Fe Indian Health Center, Monday through Friday, 8:00 AM to 4:30 PM, excluding federal holidays. Offerors must submit technical, past performance, and price quotes by January 9, 2026, at 12:30 PM MST, and be registered in SAM. Invoices will be submitted electronically via the Invoice Processing Platform (IPP).