TDY Lodging
ID: 19MJ1925P0088Type: Special Notice
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OF

NAICS

Hotels (except Casino Hotels) and Motels (72111)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

8(a) Sole Source (FAR 19.8) (8AN)

Original Source

https://sam.gov/opp/700a368a27b44346a15cc0e14d54bb96/view
Timeline
    Description

    The Department of State is seeking lodging services for Temporary Duty (TDY) personnel assisting with the relocation of the embassy in Podgorica, Montenegro. The procurement involves securing hotel accommodations for six employees over a period of 80 nights, with an estimated total cost of $10,400. This opportunity is critical due to the unique logistical needs of the embassy during its move, and the Hilton Hotel has been identified as the sole source due to its proximity, favorable policies, and amenities. Interested parties should note that the contract is set aside for 8(a) sole source under FAR 19.8, and no market survey was conducted as the embassy is familiar with local pricing. For further inquiries, please refer to the contact details provided in the official notice.

    Point(s) of Contact
    No information provided.
    Files
    Title
    Posted
    JOFOC TDY Lodging.pdf
    The document outlines a justification request for the Embassy in Podgorica to use non-competitive bidding for lodging services during the move to a new office building. The estimated total cost for 80 nights of hotel accommodation for six employees is $10,400. The justification cites 41 USC 3304 (a) (1) and FAR 6.302-1 as the legal basis for this approach, emphasizing the Hilton Hotel's unique qualifications, including proximity to the embassy, flexibility in hotel policies, and amenities like an executive lounge. Efforts were made to explore other hotel options, but alternatives were either unavailable or did not match the Hilton's conditions. The Contracting Officer assures that the proposed rates from the Hilton are competitive. No market survey was conducted as the Embassy is familiar with local pricing through regular procurement. The urgency of the situation, linked to a last-minute requirement for the TDY employees, supports the request for using a sole-source contract. Recommendations for overcoming barriers to future competition state that the Embassy already engages multiple vendors for these services regularly. Overall, the request emphasizes the necessity for expediency and the unique environment surrounding the embassy's logistical needs amidst the ongoing move process.
    Lifecycle
    Title
    Type
    TDY Lodging
    Currently viewing
    Special Notice
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