US Coast Guard Office of Shore Forces COMDT (CG-741) 2025 SECTOR COMMANDERS CONFERENCE
ID: 70Z02325Q91230001Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS COAST GUARDHQ CONTRACT OPERATIONS (CG-912)(000WASHINGTON, DC, 20593, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/d968404ef56f4b3f8834f0c41f514247/view
Timeline
    Description

    The Department of Homeland Security, through the U.S. Coast Guard, is seeking qualified contractors to provide conference space and lodging for the 2025 Sector Commanders Conference, scheduled from February 25 to February 28, 2025, in Nashville, Tennessee. The contractor will be responsible for accommodating 59 individuals within a 10-mile radius of the conference venue, ensuring high-quality single-occupancy rooms, meeting room facilities for at least 65 attendees, necessary audiovisual equipment, on-site food services, and adequate parking. This procurement is crucial for facilitating collaboration among Coast Guard personnel while adhering to safety regulations, including compliance with the Hotel and Motel Fire Safety Act of 1990. Interested parties must submit their proposals by December 2, 2024, and can contact Miranda V. Smith at Miranda.V.Smith@uscg.mil or James M. Nakamoto at James.M.Nakamoto@USCG.MIL for further information.

    Point(s) of Contact
    Miranda V. Smith
    (206) 815-2240
    Miranda.V.Smith@uscg.mil
    James M. Nakamoto
    (571) 610-2938
    James.M.Nakamoto@USCG.MIL
    Files
    Title
    Posted
    Attachment 1 - Statement of Work 2024 DSF COCON.pdf
    The U.S. Coast Guard (USCG) issued a Request for Quotation (RFQ) for providing conference space and lodging for personnel attending the 2025 Sector Commanders Conference. The contractor is tasked with ensuring accommodations for 59 individuals within a 10-mile radius of Nashville, TN, specifically on designated dates, including high-quality single-occupancy rooms that meet specific standards such as 24/7 laundry facilities and secure access. Meeting room requirements include seating for a minimum of 65 attendees, necessary audiovisual equipment, and on-site food services. The contractor is also responsible for providing adequate parking. Compliance with the Hotel and Motel Fire Safety Act of 1990 is mandatory, ensuring safety regulations are upheld. This RFQ underlines the USCG's commitment to hosting a structured and efficient conference, facilitating collaboration among command personnel while adhering to regulatory standards.
    Attachment 2 - Price Schedule.xlsx
    This government document outlines a Request for Proposal (RFP) for a conference scheduled from February 25 to February 28, 2025. The document specifies a Firm Fixed Price (FFP) contracting structure, indicating that the total price is yet to be determined. It identifies a Conference Fee under the Product Service Code (PSC) X1AB, specifying that a total of 65 attendees will be involved. The focus of this RFP is likely on acquiring services or facilities necessary for hosting the conference, including logistics and participant management. The lack of a specified price suggests that bids are still being solicited. This document reflects the government's procedural framework for planning and financing events while emphasizing clarity and structured contracting in federal and local government operations.
    SF-1449_70Z02325Q91230001_0_US.pdf
    The Women-Owned Small Business (WOSB) solicitation/document outlines a Request for Quotation (RFQ) from the United States Coast Guard (USCG) for a firm fixed-price contract to reserve conference space in Nashville, TN, from February 25 to February 28, 2025. The document specifies the request for four days of conference room occupancy for 65 personnel and includes instructions for vendors to submit a complete price quotation, highlighting the importance of price reasonableness and adherence to Federal Acquisition Regulations (FAR). Additionally, the document emphasizes compliance with specific clauses addressing contractor responsibilities concerning telecommunications and surveillance services, prohibiting the use of certain foreign equipment. The RFQ reflects the federal government’s commitment to fostering small business engagement and compliance with relevant legal frameworks, assuring that responses meet stipulated requirements for contracting.
    SF1449 Continuation Synopsis_Solicitation 70Z02325Q93210001 2025 Sectors Command Conference.pdf
    The United States Coast Guard (USCG) issued RFQ No. 70Z02325Q91230001, which outlines procedures for filing agency protests and solicitation details for a Small Business set-aside contract. The Ombudsman Program for Agency Protests encourages interested parties to address concerns directly with the USCG, either informally or through formal protests, following specified timelines. Technical capability and pricing will be evaluated, with submissions due by December 2, 2024. The RFQ requires submissions in two separate volumes; Volume I focuses on technical capability while Volume II includes pricing and certifications. The government seeks professional services for the 2025 Sector Command Conference taking place from February 23 to February 28, 2025. The document outlines requirements for quote submission, evaluation criteria, terms, and relevant FAR clauses. It emphasizes the importance of compliance with federal regulations and the responsibility of the contracting officer in award determination, ensuring transparency and fair competition among small business contractors.
    Lifecycle
    Title
    Type
    US Coast Guard Office of Shore Forces COMDT (CG-741) 2025 SECTOR COMMANDERS CONFERENCE
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Conference Event Space and Audio/Visual Equipment
    Active
    Homeland Security, Department Of
    The Department of Homeland Security, Office of the Chief Procurement Officer, is seeking to secure a facility rental for a large meeting space and breakout rooms in Washington, DC. This rental is for the DHS Strategic Industry Conversation event, which will be held in March 2024 in the National Capital Region. The event is a one-day conference from 8:00 am to 5:00 pm ET, with required access to the facility from 6:00 am to 6:00 pm. The facility should be located within five miles of the District of Columbia. The procurement includes conference room space and audio/visual equipment, in accordance with the Statement of Work.
    USCG Academy Audio/Video for Commencement Exercises
    Active
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking qualified small businesses to provide audio-visual services for the Coast Guard Academy's Commencement Exercises scheduled for May 21, 2025, in New London, Connecticut. The procurement includes the provision of high-quality audio, video, lighting, and temporary structures, along with setup, operation, and breakdown of all equipment necessary for a national broadcast quality event. This opportunity is significant as it supports a major ceremonial event, requiring compliance with federal standards and security protocols while ensuring a polished presentation for approximately 2,475 guests. Interested contractors must submit their proposals by November 19, 2024, and can direct inquiries to Tyrone Minnifield at Tyrone.Minnifield2@uscg.mil or Maeve Schaeffer at Maeve.M.Schaeffer@uscg.mil.
    X1AB - 3-Day Conference for the Chief of Naval Operations (CNO)
    Active
    Dept Of Defense
    The Department of Defense, through the Naval Supply Systems Command (NAVSUP) Fleet Logistics Center Norfolk, is seeking a venue to host a 3-day conference for the Chief of Naval Operations (CNO). This event aims to facilitate a Contracting Officer’s Representative Working Group (CWG) Pause-and-Learn / Off-Site Event, focusing on enhancing collaboration among the Deputy Chief of Naval Operations and achieving strategic goals for FY25. The procurement is intended to be awarded on a sole source basis to The National Conference Center, with performance expected from March 4 to March 6, 2025. Interested parties may submit information by the specified response date, although this notice is not a request for quotes; for further inquiries, contact Brett Whitehouse at 610-223-4284 or via email at brett.a.whitehouse2.civ@us.navy.mil.
    USCG REGIONAL MULTIPLE AWARD CONSTRUCTION CONTRACT (RMACC III)
    Active
    Homeland Security, Department Of
    The Department of Homeland Security's U.S. Coast Guard (USCG) is seeking qualified small businesses for its Regional Multiple Award Construction Contract (RMACC III), aimed at providing general construction services across various U.S. regions, including Puerto Rico, Guam, and the U.S. Virgin Islands. This Sources Sought Notice is intended to identify capable contractors for Design-Build and Design-Bid-Build projects, with contract values ranging from $250,000 to $15 million, and a total projected value of approximately $4 billion over a lifespan of seven to ten years. The initiative emphasizes the inclusion of small business types, such as 8(a), HUBZone, and Service-Disabled Veteran-Owned businesses, to enhance competition for regional construction opportunities. Interested parties must submit their responses, including a capabilities statement, by November 12, 2025, to the designated contacts, Cheryl Berry and Sabrina Javier, at the provided email addresses.
    Long Term Vessel Storage (110-Ft Length)
    Active
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking vendors capable of providing long-term dry storage for three ex-U.S. Coast Guard 110-ft vessels. The procurement involves towing the vessels from the USCG Yard in Baltimore, MD, to a secure storage location within 150 miles, lifting them onto cradles, shrink-wrapping, and storing them in a secured area with video surveillance, starting approximately in March 2025 for an estimated duration of one year or more. Interested parties are encouraged to submit their capabilities, including daily storage rates, haul-out rates, and tow fees, to the designated contacts, Micha Wisniewski and Ilvin Soto, via email. This sources sought notice is for market research purposes only, and no solicitation is currently available.
    CGC ALERT DS2 FY25
    Active
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the U.S. Coast Guard, is soliciting proposals for the CGC ALERT DS2 FY25 contract, aimed at dockside repairs and maintenance for the USCGC ALERT (WMEC 630) vessel. This procurement is designated for Women-Owned Small Businesses (WOSB) and encompasses a range of services including cleaning, preserving, and inspecting critical systems aboard the vessel, with a performance period from May 5, 2025, to July 2, 2025. The contract emphasizes compliance with federal acquisition regulations and aims to ensure the operational readiness of the vessel while promoting participation from diverse business entities. Interested parties should contact Alissa Gavalian at alissa.gavalian@uscg.mil or Kaity George at kaity.george@uscg.mil for further details.
    RFI- Army Medical Conference - Feb 25
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army, is seeking qualified vendors to provide hotel accommodations and conference facilities for the Army Medical Conference scheduled for February 23-28, 2025, in Leesburg, Virginia. The requirements include a main conference room capable of hosting up to 650 attendees, along with 20 to 30 breakout rooms equipped with necessary audio-visual equipment, tables, and chairs. Additionally, the procurement calls for a total of 650 lodging rooms, with specific amenities such as 5G Wi-Fi access, on-site parking, and 24/7 security to enhance the experience for attendees. Interested parties are encouraged to submit a capability document to the primary contacts, Deric Harris and Delbert Spriggs, via email, as this request for information is intended for market research and planning purposes only, with no commitment to award a contract.
    RECAPITALIZE RUNWAY 1-19 at U.S. COAST GUARD BASE ELIZABETH CITY, NC.
    Active
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking qualified contractors for the recapitalization of Runway 1-19 at the Coast Guard Base in Elizabeth City, North Carolina. The project entails comprehensive design-build services to restore the runway and associated taxiways, including the installation of FAA-compliant LED lighting systems and the construction of a North Turnaround Pad for military aircraft. This initiative is crucial for enhancing operational capabilities and safety at the airfield, thereby improving the U.S. Coast Guard's search and rescue efficiency. Interested contractors must submit proposals by January 29, 2025, with an estimated project budget ranging from $45 million to $55 million, and are encouraged to contact Clifford L. Hedgspeth Jr. at Clifford.L.Hedgspeth@uscg.mil or Michele Williams at michele.b.williams2@uscg.mil for further details.
    Venue with Conference Package for ECON/EXBS
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Manila, is seeking proposals for a venue with a conference package for the Economic/Export Control and Related Border Security (ECON/EXBS) sector, scheduled for March 16 to 22, 2025. The procurement requires qualified vendors to provide accommodations, function rooms, meal provisions, audiovisual support, and transportation services, adhering to specific technical specifications outlined in the solicitation documents. This opportunity is significant for facilitating government outreach initiatives, with a total contract value exceeding $30,000, necessitating compliance with federal procurement regulations. Interested vendors must submit their proposals electronically by November 22, 2024, at 10:00 a.m. (Philippine time), and can direct inquiries to Michael O. Warren at ManilaPurchasing@state.gov or by phone at 632-530-12000.
    Maritime Domain Awareness Service
    Active
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the U.S. Coast Guard (USCG), is seeking information from potential vendors for a Maritime Domain Awareness Service through a Request for Information (RFI). The USCG aims to identify technical solutions capable of providing a web-based sensor feed that integrates various data types to enhance operational capabilities in maritime surveillance, particularly within U.S. territorial waters and the Exclusive Economic Zone (EEZ). This initiative is critical for executing USCG missions, as it requires a long-range, persistent maritime Intelligence, Surveillance, and Reconnaissance (ISR) capability with specific performance metrics, including low latency and comprehensive data coverage. Interested parties must submit their responses by December 2, 2023, at 3:00 PM EST, and can direct inquiries to Adam Petty at adam.f.petty1@uscg.mil, with additional discussions scheduled by December 20, 2023.