DA10--New: RFI Home Health Order E-Signature (VA-24-00056551)
ID: 36C10B24Q0379Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)

Original Source

https://sam.gov/opp/68466c1879644feea03dd63ffbd0d556/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking vendors to provide a cloud-based Home Health E-Signature platform aimed at streamlining the process of obtaining electronic signatures for patient care orders across multiple VA clinics in Texas. The initiative is designed to reduce administrative burdens and improve operational efficiency by minimizing errors and manual handling in the current signature process, which involves at least 76 users. Compliance with federal security standards, including FISMA and FedRAMP, is essential, along with the provision of a user-friendly interface and robust training materials for staff. Interested parties must submit their responses to the Request for Information (RFI) by May 21, 2024, at 10:00 AM Eastern Time, and can direct inquiries to Contract Specialist Samantha McIntyre at Samantha.McIntyre2@va.gov or by phone at 512-981-4474.

    Point(s) of Contact
    Samantha McIntyreContract Specialist
    (512) 981-4474
    Samantha.McIntyre2@va.gov
    Files
    Title
    Posted
    36C10B24Q0379.docx
    The Department of Veterans Affairs (VA) issued a Sources Sought Notice for a Home Health Order E-Signature system (Solicitation Number: 36C10B24Q0379). This notice aims to gather information from potential vendors regarding their capabilities to provide an electronic signature platform that meets the VA's needs. The deadline for responses is set for May 21, 2024, at 10:00 AM Eastern Time. There are no Recovery Act funds involved, and the procurement is categorized under Product Service Code DA10 and NAICS Code 518210. The point of contact for inquiries is Contract Specialist Samantha McIntyre. Interested parties should refer to attached documents, including a Request for Information (RFI) concerning the e-signature platform. The notice reflects the VA's intent to modernize its home health services through enhanced electronic solutions, ensuring efficiency and compliance within the healthcare system.
    36C10B24Q0379 0001_1.pdf
    The document outlines Amendment 0001 to the Request for Information (RFI) 36C10B24Q0379, issued by the Department of Veterans Affairs' Technology Acquisition Center. Its primary purpose is to respond to industry questions regarding the RFI. Key topics include the need for a Rough Order of Magnitude (ROM) for the Software as a Service (SaaS) product, clarification on the definition of “work” in relation to project commencement, and background check requirements for contractor personnel exposed to protected health information (PHI) or personally identifiable information (PII). The amendment indicates that while specific FedRAMP authorization needs are pending, costs associated with regulatory compliance must be factored into ROM estimates. Additionally, it addresses data security concerns, clarifying that data provided by the VA to vendors is considered VA data and must therefore meet security standards. Questions regarding compliance with federal privacy policies and the advisability of submitting video demonstrations of platforms were also answered. Overall, the amendment serves to enhance understanding and clarity for potential contractors responding to the RFI, promoting informed participation in the procurement process.
    36C10B24Q0379 0001.docx
    The document outlines a modification to a previous notice regarding a Request for Information (RFI) related to e-signatures for home health orders under solicitation number 36C10B24Q0379 by the Department of Veterans Affairs (VA). The contracting office is located in Eatontown, NJ, with the project designated under product service code DA10 and NAICS code 518210. The file indicates that the response deadline and additional details are available in the attached documents, titled "Industry Q&A – RFI 36C10B24Q0379 Amend 0001" and "36C10B24Q0379 0001_1." Contact information is provided for Contract Specialists Samantha McIntyre and Peter T. Lewandowski for inquiries. This RFI seeks information from interested parties to enhance the VA's home health care services through an electronic signature solution, indicating the agency's focus on modernizing healthcare processes and improving service delivery within its facilities across multiple locations in Texas.
    Draft Product Description - Esign.pdf
    The Department of Veterans Affairs (VA) seeks a cloud-based Home Health E-Signature Platform to streamline the process of obtaining electronic signatures for patient care orders, thereby reducing administrative burdens. The current signature process is inefficient due to multiple errors and extensive manual handling, leading to significant time consumption by support staff. The new platform will be utilized by a minimum of 76 users across various VA clinics in Texas, aiming to improve operational efficiency and clinician workload. Key requirements include a robust quality control plan, training for staff, and user manuals to facilitate swift onboarding. The service must comply with federal security standards, including FISMA and FedRAMP, ensuring data safety and security for veterans' health information. Critical features sought are a user-friendly interface, efficient document management capabilities, and adherence to Section 508 accessibility guidelines. The performance contract is set for one year with four potential renewal options. Overall, this initiative represents a significant step towards modernizing the VA's administrative processes in patient care, enhancing the delivery of health services to veterans while supporting clinicians in their roles.
    RFI - Home Health E-Signature Platform.pdf
    The Department of Veterans Affairs (VA) has issued Request for Information (RFI) 36C10B24Q0379 seeking input from vendors capable of providing a cloud-based digital signature platform. The goal is to streamline the processing of Home Health E-Signature documents to improve efficiency and allow healthcare professionals to focus more on patient care. This RFI seeks detailed vendor capabilities concerning the provision of Software as a Service (SaaS) solutions, addressing relevant technical specifications, implementation experience, compliance with Federal Risk and Authorization Management Program (FedRAMP) requirements, pricing models, and overall support services. Interested vendors should respond by May 21, 2024, with comprehensive responses limited to 15 pages. The RFI emphasizes the importance of collaboration with small businesses and includes the stipulation for vendors to disclose their socio-economic status. It also clarifies that this is not a contract solicitation but part of the VA's market research strategy aimed at potentially developing future Request for Quotes (RFQs). All submissions become government property and must adhere to confidentiality protocols.
    Lifecycle
    Title
    Type
    DA10--New: Home Health Order E-Signature (VA-24-00056551)
    Currently viewing
    Sources Sought
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