Sample Collection and Testing
ID: 458346Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Testing Laboratories and Services (541380)

PSC

OPERATION OF GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO) R&D FACILITIES (M1HA)

Original Source

https://sam.gov/opp/eb3893938b484955b8b2003da8a39bf3/view
Timeline
    Description

    The Department of Energy, through Brookhaven Science Associates, LLC (BSA), is soliciting quotes for sample collection and testing services related to flue-gas analysis at Brookhaven National Laboratory (BNL) in Upton, New York. The procurement requires vendors to provide clean sealed sampling equipment and conduct analyses in compliance with EPA methods and New York State environmental regulations, ensuring adherence to strict quality assurance standards. This initiative is crucial for maintaining environmental monitoring and regulatory compliance in energy conversion processes. Interested vendors must hold specific certifications (NJDEP, NYDH, NELAP) and submit their quotes by January 18, 2025, to Yanice Kirkendall at ykirkenda@bnl.gov, with the award going to the lowest priced, responsive offeror meeting BSA's technical requirements.

    Point(s) of Contact
    Yanice Kirkendall
    (631) 344-2241
    ykirkenda@bnl.gov
    Files
    Title
    Posted
    A.2_447249 - Statement of Work_05-16-2024_rt.pdf
    The document outlines the scope of work for sample collection related to flue-gas analysis, managed by Brookhaven Science Associates for the U.S. Department of Energy. It specifies the requirements for sampling equipment, including quartz pre-filters, PUF sorbent tubes, and DNPH-coated silica gel cartridges compliant with EPA Methods TO-11A and TO-13. The contractor is responsible for shipping prepared materials to Brookhaven National Laboratory (BNL), conducting analyses, and ensuring proper disposal of sample media. The analysis includes measuring various volatile organic compounds as outlined in TO-11A and PAH compounds in TO-13, each with specified detection limits. Results must include quantification of species and quality assurance metrics. A two-week turnaround time is stipulated after the contractor receives the samples, with conditions set for sample rejection based on quality control failures. The document emphasizes that all analytical work should occur off-site and establishes protocols for waste management. This project reflects the government’s commitment to robust environmental monitoring and regulatory compliance in energy conversion processes.
    Draft Contract 458857.pdf
    This document outlines Contract Number 430997 between Brookhaven Science Associates, LLC (BSA) and a Contractor for providing clean sealed sampling equipment for collecting flue-gas samples. The work is in compliance with EPA Compendium methods and New York State environmental regulations, detailed in the Statement of Work (SOW) dated May 16, 2024. The contract specifies firm fixed pricing, payment terms upon approval of deliverables, and invoicing procedures, preferring electronic submissions. The authorized representatives for the contract are identified, with contact details provided. Additional provisions from BSA's General Terms and Conditions apply. This contract serves to ensure proper monitoring and compliance with environmental standards in alignment with federal government requirements, highlighting the importance of structured procurement processes in government contracts.
    QA 101.pdf
    The document outlines the Supplier Quality Assurance Requirements (BNL-QA-101) for suppliers engaged with Brookhaven Science Associates (BSA). Its primary objective is to establish the quality assurance criteria that suppliers must adhere to when specified in procurement documents. The guide consists of two main sections: general requirements applicable to all suppliers and special requirements that are invoked selectively. Key requirements include the necessity for suppliers to possess a quality system compliant with ISO 9001 standards and ensure protection, calibration, and testing of materials and equipment. Suppliers must allow assessments by BSA representatives and are responsible for non-conforming items. Special attention is given to sourcing and managing hazardous materials, counterfeit parts, and adherence to safety and regulatory standards, particularly concerning equipment related to nuclear applications. The document emphasizes the significance of maintaining thorough documentation, communication regarding product recalls, and compliance with various federal regulations. It also highlights the responsibilities of suppliers to manage subcontractors and maintain strict records of inspections and tests, ensuring all items delivered meet established guidelines and requirements. Overall, these measures reflect BSA's commitment to quality and safety in procurement processes.
    RFQ 458346.pdf
    Brookhaven Science Associates (BSA), operating under a contract with the U.S. Department of Energy, is soliciting quotes for sample analysis, referenced by Request for Quote (RFQ) number 458346. The RFQ is open for competition, with responses due by January 18, 2025. Vendors must meet specific qualifications, including holding relevant certifications (NJDEP, NYDH, NELAP), and must submit their quotes via email. The award will be made to the lowest priced, responsive offeror meeting BSA's technical requirements. The process emphasizes strict adherence to submission timelines and completeness, with late submissions potentially not considered. Registered vendors must be listed in the System for Award Management (SAM). The document includes associated enclosures outlining necessary forms, including pricing sheets and representations from vendors. This RFQ outlines the operational framework for federal procurement, emphasizing accountability, competition, and compliance within government contracts.
    Lifecycle
    Title
    Type
    Sample Collection and Testing
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