454092 - Transient Photoelectron and Cathodoluminescence Spectrometer - Streak Camera
ID: 454092Type: Presolicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/opp/64e5171388224362879512e7ddb38ac7/view
Timeline
    Description

    The Department of Energy, through Brookhaven Science Associates, LLC, is soliciting quotes for a Transient Photoelectron and Cathodoluminescence Spectrometer (TPCS) with a streak camera, intended for installation at the Center for Nanoscale Materials at Argonne National Laboratory. This procurement aims to acquire a critical subcomponent of the TPCS system as part of the Nanoscale Science Research Center Recapitalization project, which is essential for advancing research in nanoscale materials. Interested vendors must submit their quotes by October 29, 2024, and ensure compliance with federal requirements, including the Buy American Act and necessary certifications. For inquiries, potential offerors can contact Lisa Gonzales at lgonzales@bnl.gov or by phone at 631-344-5965.

    Point(s) of Contact
    Lisa Gonzales
    (631) 344-5965
    lgonzales@bnl.gov
    Files
    Title
    Posted
    A.2 DRAFT SOW 7-7-2024.pdf
    The document is an extensive compilation of various federal and local government requests for proposals (RFPs) and grant opportunities. It outlines the essential requirements, guidelines, and eligibility criteria for potential applicants seeking funding or contract opportunities in areas such as environmental projects, infrastructure upgrades, and community development. Key points include the evaluation process for proposals, the importance of adherence to local policies and regulations, and the necessity for organizations to demonstrate capacity and experience in executing relevant projects. The document also highlights deadlines for submission, funding availability, and specific attachments required with proposals. Overall, it serves as a comprehensive resource for organizations aiming to navigate government funding mechanisms effectively, ultimately supporting projects that meet community and governmental goals.
    A.3 DRAFT Technical Specifications 7-7-2024.pdf
    The document outlines federal and state/local Government Requests for Proposals (RFPs) and grants, focusing on the processes and requirements for obtaining funding or services. It highlights the importance of submission guidelines, eligibility criteria, and evaluation metrics essential for applicants. Key sections emphasize preparing comprehensive proposals that adhere to specific formats while addressing project goals, community needs, and budgetary considerations. Grant management procedures, including reporting and compliance obligations, are also detailed to ensure accountability. The overarching theme stresses the need for transparency and efficiency in federal and state financial assistance initiatives to drive public projects and community improvements. The guidance aims to facilitate stakeholder engagement and support effective utilization of government resources, ultimately fostering development aligned with local and national priorities.
    Enclosure 1 - Draft Contract 454092 w Exhibits.pdf
    The document outlines a contract between Brookhaven Science Associates (BSA) and a yet-to-be-determined contractor for the provision of a streak camera, which is a subcomponent of a Transient Photoelectron Cathodoluminescence Spectrometer (TPCS) system. This equipment will be installed at the Center for Nanoscale Materials at Argonne National Laboratory as part of the Nanoscale Science Research Center Recapitalization project. The contract details the scope of work, including required deliverables such as project plans, technical specifications, and acceptance testing. The period of performance for the contract is 54 weeks following its award, and the contract amount is to be determined. Payment will be made based on milestone deliverables, with specific timelines for each deliverable outlined. Additional sections of the document address freight terms, authorized representatives, and other contractual provisions, emphasizing compliance with safety and quality standards. Overall, this document serves as a framework for the procurement of technical equipment necessary for advancing research in nanoscale materials, ensuring adherence to federal regulations and project requirements.
    Enclosure 2 - AMS Form 043 Pricing Sheet.docx
    The document is a Quotation Pricing Sheet submitted by a contractor in response to Brookhaven Science Associates, LLC's Request for Quotation (RFQ) No. 454092 for a Transient Photoelectron and Cathodoluminescence Spectrometer – Streak Camera. It outlines the deliverables, timeline, payment milestones, and the contractor's commitment to adhere to the procurement terms. Key milestones include the Program Plan due 6 weeks after contract award and the final commissioning report 10 weeks post-installation. The total price is to remain firm for 90 days, with delivery terms specified as FOB Destination and payment terms noted as Net (TBD) Days. The contractor affirms their registration in the System for Award Management (SAM) and certifies their compliance with the necessary requirements. This document illustrates the formal bidding process and contractual obligations within federal procurements, highlighting the structured approach taken by government entities in acquiring advanced scientific equipment.
    Enclosure 3 - AMS-FORM-050 - Annual Representations and Certifications - Rev1.0.pdf
    The document outlines the Annual Representations & Certifications Form (AMS-FORM-050) required for Offerors, specifically the Brookhaven National Laboratory (BNL/BSA), to participate in U.S. Government (USG) contracts. It mandates that all Offerors, regardless of size, complete specific sections of the form, detailing business information, certifications, and representations relevant to federal contracts. Small business Offerors have additional requirements related to their status as small businesses, including detailed subcategory certifications. The form includes sections on business identification, unique entity registration, NAICS codes, and compliance with federal requirements related to lobbying, executive compensation, and responsibility matters. The document stresses the importance of accurate self-representation by Offerors concerning their eligibility for various government programs. Potential penalties for misrepresentation are also emphasized, aiming to ensure compliance and accountability in federal procurement processes. The comprehensive structure supports the overall goal of maintaining integrity and transparency in government contracting.
    Enclosure 4 - Vendor ACH Authorization Form.pdf
    The Vendor ACH Authorization Form is a document managed by Brookhaven Science Associates, LLC under the contract with the U.S. Department of Energy. Its primary purpose is to facilitate electronic payments to vendors via Automated Clearing House (ACH) transactions. The form requires vendors to provide key information including their company name, tax ID number, financial institution details, and checking account information necessary for payment processing. An authorization clause affirms that vendors consent to Brookhaven National Laboratory/Brookhaven Science Associates initiating credit entries to their accounts, which will remain valid until cancelled in writing. The document emphasizes adherence to the regulations set forth by the National Automated Clearing House Association (NACHA) regarding revocation of credit authorizations. The structure includes vendor information, depository information, and a section for the authorized representative's details, including contact information and signature. Overall, this form is critical for ensuring efficient and secure payment transactions within the context of federal contracts, grants, and local government operations, reflecting standards for financial processes in government-related engagements.
    Enclosure 5 - Form W-9 (2024).pdf
    The Document outlines the requirements and instructions for completing Form W-9, which is a Request for Taxpayer Identification Number and Certification used by individuals or entities to provide their correct taxpayer identification number (TIN) for reporting purposes. The form assists with IRS documentation related to payments that need to be reported, such as interest, dividends, and various income types. It includes specific sections for detailing the name, business classification, address, and TIN of the individual/entity. Crucial updates in the 2024 version include clarifications for disregarded entities, introduction of a new line for indicating foreign partners, and guidelines against backup withholding. The document also stresses the importance of accuracy when submitting the form to avoid penalties and provides insights into backup withholding regulations and FATCA reporting. This form is essential not only for individuals receiving payments but also for compliance with federal tax laws as it updates vital taxpayer information pertinent to government and financial transactions. Its purpose is particularly significant within the context of federal grants or RFPs, ensuring agencies have accurate taxpayer information for efficient processing of payments and adherence to tax regulations.
    Enclosure 6 - Form W-8 (Foreign Vendor).pdf
    The Form W-8BEN-E, issued by the IRS, is a certificate used by foreign entities to assert their status for U.S. tax withholding and reporting purposes. It is specifically designed for entities, with individuals required to use the separate Form W-8BEN. The form facilitates compliance with U.S. tax laws, primarily concerning income effectively connected to U.S. trade or business, and differentiates various entity types, such as corporations, partnerships, and trusts. The form requires entities to provide identification details, including their name, country of incorporation, and U.S. taxpayer identification number if applicable. It also contains sections detailing the entity's chapter 3 and chapter 4 statuses for tax compliance, allowing entities to claim applicable tax treaty benefits. Importantly, the W-8BEN-E serves as a tool for entities that may be subject to different tax treatment under applicable treaties or FATCA regulations. The form's extensive certification sections include various compliance categories, reflecting the complexity of U.S. tax regulations for foreign entities. In the context of government RFPs and grants, the document ensures that organizations correctly report their tax status to avoid potential penalties and streamline grant application processes.
    RFQ Letter 454092 - TPCS Detector.pdf
    Brookhaven Science Associates, LLC, on behalf of the U.S. Department of Energy, has issued Request for Quote (RFQ) 454092 for a Transient Photoelectron and Cathodoluminescence Spectrometer with a streak camera. The procurement seeks full and open competition, focusing on firms that can deliver the specified equipment within a contract period of 50 weeks from award. Offers must be received by October 29, 2024, accompanied by a signed Quotation Pricing Sheet and relevant documentation verifying industry compliance and qualifications. Key qualifications include experience with femtosecond streak camera systems, an established service engineer network in the U.S., and a robust Quality Assurance program. The selection will prioritize the lowest responsive bid adhering to technical requirements. Offerors must also comply with the Buy American Act regarding place of manufacture. Additionally, large businesses expecting to exceed $750,000 in contract value must supply a Small Business Subcontracting Plan. The document outlines submission methods, response deadline requirements, and necessary certifications in the System for Award Management (SAM). Enclosure details include forms related to pricing and certifications necessary for contract award.
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