FCI Leavenworth QTR 4 Halal Meal
ID: 15B40825Q00000003Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI LEAVENWORTHLEAVENWORTH, KS, 66048, USA

NAICS

All Other Miscellaneous Food Manufacturing (311999)

PSC

FOOD, OILS AND FATS (8945)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/58d9636b5b4840d29b7ca650e36a5baa/view
Timeline
    Description

    The U.S. Department of Justice, specifically the Federal Bureau of Prisons, is seeking qualified vendors to supply Halal meal options for the Federal Correctional Institution (FCI) Leavenworth through a firm-fixed price contract. The procurement aims to deliver various food items compliant with strict halal certification standards between July 1 and July 18, 2025, ensuring dietary needs are met for the inmate population. This solicitation is a Total Small Business Set-Aside, emphasizing the government's commitment to engaging small businesses while adhering to rigorous specifications and delivery protocols. Interested vendors must submit their price quotes in an attached spreadsheet format by May 23, 2025, at 7:00 am Central time, and can contact Kathleen Wood at kwood1@bop.gov or Samuel Liggett at sliggett@bop.gov for further inquiries.

    Point(s) of Contact
    Kathleen Wood
    91368287001320
    kwood1@bop.gov
    Samuel Liggett
    (913) 578-1203
    sliggett@bop.gov
    Files
    Title
    Posted
    Halal Combined Solicitation and Synaposis QTR 4.docx
    The U.S. Department of Justice's Federal Bureau of Prisons has issued a solicitation (number 15B40825Q00000003) for a firm-fixed price contract aimed at supplying various food items to the Federal Correctional Institution (FCI) Leavenworth between July 1 and July 18, 2025. This request is a Total Small Business Set-Aside, supporting small businesses to compete. The solicitation includes a variety of NAICS codes related to food manufacturing. Interested vendors must submit their price quotes, detailing unit pricing in an attached spreadsheet, by May 23, 2025, at 7:00 am Central time. The contract emphasizes compliance with the Commodity ID (CID) standards and entails delivery instructions. The evaluation criteria will assess technical acceptability based on provided item specifications and prior performance history. Vendors must be registered with the System for Award Management (SAM) in an active status for award consideration. The document also outlines numerous privacy and data management requirements, including safeguarding sensitive personal information and compliance with federal regulations related to records management. This solicitation demonstrates the government's commitment to engaging small businesses while upholding stringent requirements for data privacy and management.
    QTR 4 Delivery Instructions.docx
    The document outlines delivery protocols for awarded contracts at FCI Leavenworth for the fourth quarter of fiscal year 2025, specifically emphasizing that deliveries cannot commence before July 1, 2025. Deliveries must occur on weekdays between 7:00 am and 2:00 pm, with strict adherence to specified temperature requirements for perishable and frozen items. Contractors are responsible for ensuring compliance with the Bureau of Prisons National Menu Specifications and must promptly return signed purchase orders within a three-day window to avoid withdrawal of their offer. All delivered items must be palletized, inspected for conformity to specifications, and any non-compliance may result in rejection or conditional acceptance. In the case of conditional acceptance, rejected items must be retrieved at the contractor's expense within two weeks of notification. This document serves to provide detailed delivery requirements and outlines the consequences of failure to meet these specifications, highlighting the importance of quality assurance in government procurement and fostering accountability among contractors.
    QTR 4 FY 25 Halal Specifications.xlsx
    The document outlines specifications for Halal meal options to be provided to FCI Leavenworth for the fiscal year 2025, specifically the fourth quarter. It includes detailed descriptions of various meal components, each adhering to strict halal certification requirements. The list categorically details different meal types such as fish fillets, chicken wings, and meatloaf, specifying the exact ingredients and proportions necessary to meet the halal standards. It emphasizes that any failure to comply with the provided religious diet specifications will result in disqualification from the bidding process, and substitutions of specifications are strictly prohibited. This document serves as part of an RFP for federal contracts aimed at ensuring dietary compliance among diverse inmate populations, thereby highlighting the government's commitment to accommodating religious dietary needs within correctional institutions.
    Lifecycle
    Title
    Type
    FCI Leavenworth QTR 4 Halal Meal
    Currently viewing
    Combined Synopsis/Solicitation
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