Propane Indefinite Delivery Contract (IDC) BIA SRA
ID: 140A0124Q0032Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSGREAT PLAINS REGIONABERDEEN, SD, 57401, USA

NAICS

Petroleum Refineries (324110)

PSC

GASES: COMPRESSED AND LIQUEFIED (6830)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/9a3e9af834b84160ba1ead3e68797212/view
Timeline
    Description

    The Bureau of Indian Affairs (BIA) is soliciting proposals for a 100% Indian Small Business Economic Enterprises set-aside contract for the supply and delivery of propane to its Standing Rock Agency in Fort Yates, North Dakota. The contract aims to provide an estimated total of 66,800 gallons of propane necessary for heating government facilities, ensuring a comfortable environment for employees and protecting sensitive equipment during cold seasons. This procurement is classified under NAICS code 324110 and will follow simplified acquisition procedures, with the contract performance period extending until August 1, 2025. Interested contractors must submit their proposals by 5:00 PM Central Time on September 18, 2024, and can direct inquiries to Madisen Bourland at Madisen.Bourland@bia.gov or by phone at 605-301-0995.

    Point(s) of Contact
    Bourland, Madisen
    (605) 301-0995
    Madisen.Bourland@bia.gov
    Files
    Title
    Posted
    1_Request_for_Quotes_(RFQ)_-_ISBEE.pdf
    The Bureau of Indian Affairs (BIA) is soliciting proposals for a 100% Indian Small Business Economic Enterprises set-aside contract for propane supply and delivery for its Standing Rock Agency in Fort Yates, North Dakota. This procurement will follow simplified acquisition procedures under Federal Acquisition Regulation (FAR) regulations. The performance period is set from the award date until August 1, 2025, with a requirement for an estimated total of 66,800 gallons of propane. Quotations must be all-inclusive and consider travel and local taxes. Interested contractors must be registered in the System for Award Management (SAM) and possess a Unique Entity Identifier (UEI). The selection process will evaluate based on past performance and price. Bidders must submit specific documents, including a completed SF-1449 form and a price schedule. Proposals are requested via email by 5:00 PM Central Time on September 18, 2024, emphasizing the need for compliance with tribal tax requirements. Communication should be directed only to the designated Contract Specialist, not the program office. This RFP reflects a commitment to engage Indian-owned businesses while ensuring fair procurement practices.
    2_Statement_of_Work_(SOW).pdf
    The Bureau of Indian Affairs (BIA) Standing Rock Agency seeks contractor services for propane supply and delivery to ensure adequate heating for government facilities within the Standing Rock Sioux Reservation. This project is essential during cold seasons for maintaining comfortable environments for employees and safeguarding sensitive equipment. The contractor will provide the necessary labor, materials, and equipment to deliver an estimated 66,800 gallons of propane throughout the contract period, ending August 1, 2025. The delivery locations include several BIA facilities in Fort Yates, ND, each equipped with varying capacities of propane tanks. Contract execution must adhere to all applicable federal, state, and local regulations, emphasizing safety and environmental protection. The contractor is solely responsible for supervising the work, maintaining transport vehicles, and delivering propane as per individual delivery orders issued by the Contracting Officer. Personal services or governmental actions are prohibited under this contract to maintain clear distinctions between contractor personnel and government employees. Moreover, proper invoicing, correspondence, and compliance with contract terms are crucial for successful administration, ensuring only authorized work receives payment. This project reflects the federal initiative to support BIA operations through efficient resource management and stringent adherence to legal standards.
    3_Provisions_and_Clauses_-_ISBEE.pdf
    This document outlines the provisions and clauses incorporated by reference in a federal solicitation, emphasizing compliance with various regulations and requirements necessary for contract fulfillment. Key clauses include those related to the System for Award Management, telecommunications and surveillance equipment, and terms for commercial products and services. Notably, it highlights the prohibition of contracting for covered telecommunications equipment under the John S. McCain National Defense Authorization Act, ensuring that contractors are aware of the implications of using such equipment. Moreover, it details the requirements for Indian Economic Enterprises, promoting participation from these entities by establishing set-asides and ensuring compliance with ownership and operational criteria. The document emphasizes the importance of transparency in contract representations, such as vendor disclosures and certifications. The overall purpose is to provide guidance for contractors on necessary provisions, terms, and compliance with federal laws when responding to requests for proposals and grants, aiming to foster integrity in government contracting while ensuring fair opportunities for small and Indian-owned businesses.
    Sol_140A0124Q0032.pdf
    The document is a Request for Proposal (RFP) issued by the Bureau of Indian Affairs for a contract involving the supply and delivery of propane to the Standing Rock Agency in Fort Yates, North Dakota. This contract is designated as a 100% set-aside for Indian Small Business Economic Enterprises, emphasizing the government's commitment to supporting small businesses within Indian communities. The procurement is classified under North American Industry Classification Standard (NAICS) code 324110, which pertains to petroleum and coal products manufacturing. Key details include the solicitation number (140A0124Q0032), the offer due date of September 11, 2024, and an effective date for the contract. Payment terms specify that invoices should be sent to the specified remittance address, and delivery is stipulated to be Free On Board (FOB) Destination. The solicitation document highlights additional information on procurement regulations such as references to the Federal Acquisition Regulation (FAR) provisions applicable to the contract. Overall, this RFP aims to establish a fixed-price contract for essential utility services, reinforcing the government's initiative to stimulate economic growth within native business sectors while ensuring compliance and fair procurement practices.
    Lifecycle
    Title
    Type
    Propane Indefinite Delivery Contract (IDC) BIA SRA
    Currently viewing
    Combined Synopsis/Solicitation
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