Operational Executive Skills (OES) Course A/V Rental Support BPA
ID: FA80521106287Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA8052 773 ESSSAN ANTONIO, TX, 78236-0119, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS (W099)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/94eb82326a7e44649e11f7b0d2452ed6/view
Timeline
    Description

    The Department of the Air Force is seeking qualified vendors to provide audio and visual (A/V) rental support for the Operational Executive Skills (OES) Course, scheduled to take place from February 24-28, 2025, at The Falls Church Marriott Fairview Park in Virginia. The procurement aims to facilitate the education of approximately 350 senior military leaders by supplying essential A/V equipment, including microphones, projectors, and on-site technical support for setup, maintenance, and dismantling of the equipment. This initiative underscores the importance of effective A/V services in enhancing training and educational experiences for military personnel. Interested parties must submit their responses to the Request for Information (RFI) by January 14, 2025, with inquiries directed to Eric Oliver at eric.oliver.5@us.af.mil or Emmanuel Herring at emmanuel.herring@us.af.mil.

    Point(s) of Contact
    Eric Oliver
    eric.oliver.5@us.af.mil
    Emmanuel Herring
    emmanuel.herring@us.af.mil
    Files
    Title
    Posted
    OES __Request for Information_Sources Sought.docx
    The Air Force is conducting a Request for Information (RFI) to gather market data for Audio and Visual (A/V) equipment rental support for the Operational Executive Skills (OES) Course, scheduled for February 24-28, 2025, at The Falls Church Marriott Fairview Park, VA. The objective is to facilitate the event for over 350 attendees, requiring comprehensive A/V services, including microphones, projectors, and technical support for setup, maintenance, and takedown of equipment. The Air Force intends to award a single contract and seeks input from all qualified businesses, including their experiences, capabilities, and business classifications related to NAICS 532490. Responses should answer specific questions regarding company information, past experience, and any risks or uncertainties related to the RFI. Interested parties must submit their responses by January 10, 2025. This announcement serves purely as a market research tool without any commitment from the government to award a contract. The previous contract for similar services was valued at $31,245.00, awarded to Online Video Service Inc. The RFI emphasizes the importance of clear communication and additional questions from responders to develop an optimal acquisition strategy.
    OES Course SOO.pdf
    The Statement of Objectives outlines the need for audio and visual (AV) equipment and support services for the Operational Executive Skills (OES) Course at the Falls Church Marriott Fairview Park from February 24-28, 2025. The requirement is intended to educate approximately 350 senior military leaders, including newly appointed squadron commanders and senior enlisted leaders. The scope includes the provision of various AV equipment, such as 7 handheld and 7 lapel wireless microphones, along with multiple projection surfaces and projectors that connect to a provided sound system for seamless operation during presentations. Technical support will be on site for setup, maintenance, and dismantling of the equipment throughout the course period. The project aims to ensure all AV equipment is operational by the afternoon of February 23, 2025, with equipment removal finalized by February 28, 2025. No current operational constraints have been noted. This document serves as part of a federal procurement effort to secure necessary services and resources for the successful execution of the OES Course, highlighting the systematic approach of government RFPs in fulfilling educational and training requirements for military personnel.
    Questions__Answers for OES Course AV_consolidated.docx
    The document outlines the requirements for the audiovisual rental related to the Operational Executive Skills (OES) Course, focusing on key aspects relevant to the event's technical setup. The event will include multiple breakout sessions on days 4 and 5, requiring specific audio-visual configurations and setups. Notably, the government will operate on its own computers without USB connections, and there will be a need for additional microphones for last-minute requests. Event setup will occur on February 23, with testing scheduled for 7:00 AM each day. The teardown process is contingent upon coordination with the point of contact for breakout sessions. The vendor is responsible for liaising with the venue's in-house AV team, while no special security clearance is mandated for technicians. Details such as audience interaction through Q&A microphones, the absence of advanced AV setups, and a lack of sustainability requirements are also specified. Feedback from previous contractors will be available to improve the current approach, maintaining an emphasis on efficient event management. This document serves to clarify expectations within the context of federal RFPs, ensuring compliance with government operational standards and logistical requirements for smooth execution of the course.
    Lifecycle
    Title
    Type
    Operational Executive Skills (OES) Course A/V Rental Support BPA
    Currently viewing
    Sources Sought
    Similar Opportunities
    Luke Air Force Base 2026 Air Show - Audio Services
    Dept Of Defense
    The Department of Defense is soliciting proposals for audio services for the Luke Air Force Base 2026 Air Show, scheduled for March 20-22, 2026. The selected contractor will be responsible for providing a comprehensive outdoor audio system, ensuring clear sound coverage across all spectator areas, including VIP zones, with setup occurring from March 18-19 and removal by March 23. This contract, valued at $40 million and designated as a Women-Owned Small Business set-aside, emphasizes technical acceptability, past performance, and price in its evaluation criteria. Interested vendors must submit their quotes by December 17, 2025, to the designated contacts, 2d Lt Jalen Johnson and Jacqueline Aranda, via email, ensuring quotes remain valid through March 14, 2026.
    FY26 Drone Course Equipment
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking proposals for the procurement of equipment related to the FY26 Drone Course. This opportunity is a combined synopsis/solicitation for commercial products or services, with a focus on ensuring that all proposals meet specific technical requirements, including the submission of a completed Excel spreadsheet as outlined in the solicitation. The equipment is essential for enhancing training capabilities in drone operations, which are increasingly vital for modern military operations. Interested vendors must submit their proposals through the Procurement Integrated Environment (PIEE) by December 17, 2025, at 10:00 AM CST, and should direct any inquiries to Benton Medcalf at benton.medcalf@us.af.mil.
    Egg Conference Room Audio/Visual Upgrade
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for the upgrade of the Audio/Visual System in the Egg Conference Room at the Long Beach Veterans Affairs Healthcare System. The project aims to enhance the current AV system by replacing existing gooseneck microphones and adding wireless handheld, lapel, and catch-box microphones, all while ensuring integration with the existing Crestron-based system. This upgrade is crucial for improving user experience and audience interaction during meetings and events held in the facility. Proposals are due by December 29, 2025, at 5:00 PM PST, and interested parties should direct inquiries to Daniel Kneizeh at daniel.kneizeh@va.gov. A site visit is scheduled for December 15, 2025, with questions due by December 18, 2025.
    Luke Air Force Base 2026 Air Show - Video Screen Services
    Dept Of Defense
    The Department of Defense is soliciting proposals for video screen services for the Luke Air Force Base 2026 Air Show, with the contract managed by the 56th Fighter Wing. The selected vendor will be responsible for the setup, operation, and removal of high-resolution video screens from March 18 to March 23, 2026, ensuring optimal visibility and technical support throughout the event. This procurement is crucial for enhancing the visual experience of attendees at the air show, which is a significant public relations event for the Air Force. Interested small businesses must submit their quotes by January 5, 2026, at 1500 EST, and should direct inquiries to the primary contact, 2d Lt Jalen Johnson, at jalen.johnson.17@us.af.mil or 623-856-2730. The total contract value is estimated at up to $40 million, contingent upon available funding.
    Mission Video Distribution System (MVDS) Services
    Dept Of Defense
    The Department of Defense, specifically the Air Combat Command (ACC), is seeking industry sources for the Mission Video Distribution System (MVDS) Services, with a focus on providing engineering and technical support for the HQ 9th Air Force (Air Forces Central). The procurement aims to ensure the availability and operational support of the MVDS, which is critical for military operations within the United States Central Command (USCENTCOM) Area of Responsibility, including on-site support at Shaw Air Force Base in South Carolina and Al Udeid Air Base in Qatar. Interested parties must demonstrate their capability to meet the requirements, including software development, system engineering, and compliance with security standards, while adhering to government regulations. Responses are due by January 6, 2026, at 2:00 PM EST, and inquiries should be directed to Scott D. Bedford or Nicholas Bachman via email.
    Public Address/Visual Information and Television Broadcast System (PAVIS)
    Dept Of Defense
    The Department of Defense, specifically the Army Contracting Command at Tobyhanna Army Depot, is seeking interested vendors for a service contract related to the maintenance and installation of the Public Address, Visual Information, and Television Broadcast System (PAVIS). The procurement aims to ensure the effective operation of PAVIS at the depot, which is crucial for communication and information dissemination within military operations. The contract will cover a base year plus two option years, commencing on February 27, 2026, and interested parties must submit their capabilities and company information by December 15, 2025, to Alicia Piercy at alicia.a.piercy.civ@army.mil.
    Airshow Narrator & Sound/ Audio Technician
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for Airshow Narrator and Sound/Audio Technician services for the Shaw Air & Space Expo scheduled from March 27-29, 2026. The contractor is required to provide all necessary personnel, equipment, and services, including a narrator with a minimum of five years of airshow experience and a public address/audio system capable of supporting over 50,000 spectators. This procurement is critical for ensuring effective crowd control and narration during the event, which is expected to draw significant public attendance. Interested parties, particularly Women-Owned Small Businesses, should note that the total award amount is $9,000,000, and proposals must be submitted in accordance with the solicitation guidelines. For further inquiries, contact Jeesenia Nauta Criollo at jeesenia.nautacriollo@us.af.mil or 803-895-5623.
    Great Texas Air Show- JBSA Randolph
    Dept Of Defense
    The Department of Defense, through the 502d Contracting Squadron, is seeking vendors to provide rental, delivery, and setup services for tables, chairs, and tents for the Great Texas Air Show at Joint Base San Antonio on May 2-3, 2026. The procurement includes specific quantities of various seating and table types, as well as a large premium seating tent, with logistics for delivery and setup required between April 30 and May 1, 2026. This event is significant for community engagement and military outreach, necessitating a well-coordinated effort to ensure all equipment is properly set up and secured. Interested parties must submit their responses to the Request for Information by December 15, 2025, at 12:00 PM CST, and can direct inquiries to A1C Seth James at seth.james.1@us.af.mil or Mercedes Perez at mercedes.perez.1@us.af.mil.
    Spatial Disorientation CLS
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking Contractor Logistics Support (CLS) for the Spatial Disorientation (SD) training systems utilized in pilot training across multiple Air Force bases. The procurement aims to sustain and enhance the functionality of five existing Gyro Integrated Physiological Trainer (IPT) devices, which are critical for training pilots to recognize and manage spatial disorientation during flight. This training is essential for ensuring pilot safety and operational effectiveness, as it exposes them to typical vestibular and visual illusions encountered in aviation. Interested parties should note that responses to the Request for Information (RFI) are due by January 16, 2026, with the anticipated contract starting in January 2027, structured as a Firm Fixed Price for a base year and five option years. For further inquiries, contact Pamela K. Randall at pamela.randall.1@us.af.mil or John Bowers at john.bowers.7@us.af.mil.
    Eaker Center Maxwell AFB - FSA Guest Speaker Sources Sought
    Dept Of Defense
    The Department of the Air Force is seeking information from industry regarding the procurement of a Guest Speaker for the First Sergeant Academy at Maxwell Air Force Base (AFB) in Alabama. The contractor will be responsible for providing personality-based communication and productivity training as part of a new four-week course, focusing on personal, group, and organizational development tailored to the unique challenges faced by First Sergeants. This initiative is crucial for enhancing the skills and effectiveness of First Sergeants, ensuring they are well-prepared for their roles. Interested parties should contact SSgt Khadijah Jones at khadijah.jones.1@us.af.mil or 334-953-3879, or LaChandra Thompson at lachandra.thompson@us.af.mil or 334-953-6569 for further details, with the performance period anticipated from February 1, 2025, to January 31, 2030.