J046--FY25 SERVICE - WATER SOFTENER SERVICE CONTRACT (BASE+ OPT4) Base plus four (4) Option Years VA New Jersey Healthcare System Both East Orange and Lyons Medical Centers
ID: 36C24225Q0020Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

All Other Support Services (561990)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- WATER PURIFICATION AND SEWAGE TREATMENT EQUIPMENT (J046)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/45c70ecbd45a42f89dfd8b8312d442ca/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors to provide water softener maintenance services for the New Jersey Healthcare System, specifically at the East Orange and Lyons VA Medical Centers. The contract encompasses a base year starting December 1, 2024, with the option for four additional years, focusing on preventive maintenance to ensure the effective operation of water softening equipment and to mitigate mineral buildup. This initiative is crucial for maintaining high standards in healthcare facilities, as it directly impacts the longevity and efficiency of critical hospital infrastructure. Interested contractors must submit their official quotes by November 20, 2024, at 3:00 PM EST, and can direct inquiries to Contract Specialist Julie R Monagan Barnard at Julie.MonaganBarnard@va.gov.

    Point(s) of Contact
    Julie Monagan BarnardContract Specialist
    (607) 590-1325
    julie.monaganbarnard@va.gov
    Files
    Title
    Posted
    36C24225Q0020_1.docx
    The Department of Veterans Affairs is announcing a presolicitation for a Water Softener Service Contract, covering maintenance, testing, and reporting services at the VA New Jersey Healthcare System, specifically for the East Orange and Lyons Medical Centers. The contract will consist of a base year plus four option years, with a focus on small business participation. Interested parties must submit their responses by November 6, 2024, at 3:00 PM Eastern Time. The solicitation is set to be publicly available around October 23, 2024. Potential bidders can reach out to Contract Specialist Julie Monagan Barnard for further inquiries. This solicitation aligns with the VA's commitment to ensuring high-quality service and maintenance in veterans' healthcare facilities while promoting small business engagement.
    36C24225Q0020.docx
    The document outlines a Request for Proposal (RFP) issued by the Department of Veterans Affairs seeking small business vendors for water softener service, testing, and reporting at the New Jersey Healthcare System’s East Orange and Lyons VA Medical Centers. The contract includes a base year, starting December 1, 2024, with up to four optional years, ensuring preventive maintenance on water softening equipment to mitigate mineral deposits and extend equipment life. The contracted services require monthly and annual maintenance, detailed reporting, and compliance with safety standards. Invoices will be submitted electronically on a monthly basis, aligning with federal wage determination regulations to ensure fair compensation for service workers involved. The RFP stresses the importance of vendor experience, and the successful contractor must provide all necessary tools and labor to perform the maintenance tasks enumerated in the statement of work. This initiative reflects the VA's commitment to maintaining high standards in healthcare service facilities through effective vendor partnerships.
    36C24225Q0020 0001.docx
    The document is Amendment 0001 related to Solicitation 36C24225Q0020 issued by the Department of Veterans Affairs, extending the deadline for offers to November 20, 2024, at 3 PM EST. The amendment updates evaluation factors regarding technical capability and experience for contractors providing water softener maintenance services. Offers will be assessed based on three primary factors: Technical Capability and Experience, References from Commensurate Services, and Price/Cost, all evaluated without specific weighting. Contractors must demonstrate relevant experience, provide a management plan, and submit at least three references, detailing contact information and contract performance dates. The cost must be fair and reasonable, considering market rates and prior government contracts. Quotes must be submitted electronically in two parts: the technical proposal and the price quote, with specific instructions outlined in the amendment. The amendment also indicates that further clarifications will address additional vendor inquiries. Overall, the purpose of the document is to guide potential contractors on compliance requirements and evaluation criteria for the associated services, emphasizing transparent and fair selection processes in government contracting.
    36C24225Q0020 0002.docx
    The document is an amendment (0002) to a solicitation for water softener maintenance services for the Department of Veterans Affairs (VA) New Jersey Healthcare System. The amendment extends the deadline for offers to November 20, 2024, at 3:00 PM EST and addresses vendor inquiries regarding the existing water softener systems at the East Orange and Lyons VA Medical Centers. It includes details about maintenance requirements, expected services, and contractor responsibilities, such as performing monthly and annual maintenance, parts replacement, and reporting. The Statement of Work outlines the introduction, maintenance service details, locations, and performance periods, emphasizing the need for contractors to adhere to strict safety standards. Specific equipment servicing and reporting expectations are detailed, including testing for water quality and submitting documentation after maintenance. The document highlights the importance of immediate repairs and clear communication for any damages. The objective is to ensure efficient operation of water softening systems, thereby preventing mineral buildup in critical hospital infrastructure, ultimately enhancing service and longevity. This amendment reflects the VA's commitment to maintaining critical hospital systems through structured oversight and established accountability protocols necessary for government contracts.
    Similar Opportunities
    J045--Water Treatment Service
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified vendors to provide water treatment services for the G.V. (Sonny) Montgomery VA Medical Center located in Jackson, MS. The procurement aims to ensure monthly water treatment of various systems in compliance with multiple regulatory standards, emphasizing the importance of maintaining safe and effective water systems for the facility. Interested parties must respond to the Request for Information (RFI) by December 27, 2024, at 16:00 Central Time, and can direct inquiries to Contract Specialist Stephanie Watts at Stephanie.Watts@va.gov or by phone at 601-362-4471 for further details.
    H146--Water System Testing and Maintenance | Water Sampling and Analysis Services (VA-25-00008778)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for water sampling and analysis services at the Lebanon VA Medical Center under solicitation number 36C24424Q1049. The procurement aims to establish a contract for comprehensive water testing in accordance with the Statement of Work, ensuring compliance with health and safety standards, particularly concerning Legionella and other contaminants. This initiative is crucial for maintaining safe water protocols within the facility, reflecting the VA's commitment to public health. Interested vendors must submit their quotes electronically by 3:00 PM Eastern Time on December 27, 2024, and ensure they are registered in the System for Award Management (SAM) to be eligible for consideration. For inquiries, contact Keri Lewis, Contract Specialist, via email at keri.lewis2@va.gov.
    Annnual Backflow Water Device Testing Services
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for annual backflow water device testing services for the Puget Sound VHA Health Care System, with a contract duration of five years from 2025 to 2030. The procurement requires comprehensive maintenance, testing, and inspection of backflow prevention devices, ensuring compliance with safety regulations and public health standards. This initiative is critical for maintaining water system integrity and preventing contamination, with a specific focus on engaging Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) as part of the set-aside program. Interested vendors must submit their quotes and any inquiries via email to Contract Specialist Adam Hill at Adam.Hill3@va.gov by the extended deadline of January 3, 2025, at 3:00 PM EST.
    Z1DA--Replace Dialysis Sanitary Lines
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for a construction project to replace dialysis sanitary lines at the Louis A. Johnson Veterans Affairs Medical Center in Clarksburg, WV. The contractor will be responsible for providing all labor, materials, and supervision necessary to correct deficiencies related to water damage, with a focus on adhering to strict infection control measures throughout the project. This work is crucial for maintaining a safe and functional healthcare environment, ensuring compliance with safety and environmental standards. Interested contractors must submit sealed bids by January 17, 2025, with a project cost range between $500,000 and $1,000,000, and are encouraged to contact Contract Specialist John J. Elliott at john.elliott6@va.gov for further inquiries.
    J068-- Chemical Water Treatment Boilers/Chillers
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified vendors to provide chemical water treatment services for boilers and chillers at the Lebanon VA Medical Center in Pennsylvania. The procurement involves comprehensive water treatment services, including the supply of FDA and USDA-approved chemicals, technical expertise, preventive maintenance, and monthly inspections to ensure optimal performance and compliance with environmental regulations. This initiative underscores the VA's commitment to effective water treatment solutions for its medical facilities, with a focus on leveraging small businesses. Interested parties must respond to Contract Specialist Jennifer Beiswenger at jennifer.beiswenger@va.gov by January 6, 2025, at 12:00 PM EST, and must be registered in the System for Award Management (SAM).
    N045--561-20-101 Upgrade Heating Distribution System
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is preparing to solicit bids for the Upgrade Heating Distribution System project at the East Orange VA Medical Center in New Jersey. This project requires a construction contractor to provide all necessary labor, materials, and supervision for upgrading the steam/condensate heating distribution system, encompassing various work aspects including architectural, structural, mechanical, and electrical components. The procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with an estimated construction cost ranging from $5 million to $10 million. Interested contractors must comply with the NAICS code 238220 size standards, secure all necessary licenses for New Jersey, and register with the SBA and SAM to be eligible for the award. The official solicitation is expected to be released around December 30, 2024, with a pre-solicitation walk-through anticipated shortly thereafter. For further inquiries, interested parties can contact Contracting Officer Dayna Dickson-Miller at Dayna.Dickson-Miller@va.gov or by phone at 518-626-6649.
    Reverse Osmosis Equipment Rental/Replace Distribution Loop
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors for the rental and installation of Reverse Osmosis (RO) equipment at the Audie L. Murphy Medical Center in San Antonio, Texas. The primary objective is to establish a sterile processing system that complies with the ANSI/AAMI ST108:2023 standards for water quality in medical device processing, which includes replacing existing distribution loop piping to mitigate bacteriological risks. This initiative underscores the VA's commitment to maintaining high standards in medical device processing through necessary infrastructure upgrades. Interested contractors should contact Shannon Robinson at shannon.robinson3@va.gov or call 210-617-5300 for further details regarding the procurement process.
    Z1DA--36C242-25-AP-0222 | 630-25-1-6455-0037 EXPANSION JOINT
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to perform repair work on the chilled water expansion joints at the Brooklyn VA Medical Center. The project involves critical repairs to the cooling system, which is essential for maintaining operational efficiency and patient care across multiple floors of the facility. The contractor will be responsible for providing all necessary labor, materials, and equipment to complete the work within a ten-day timeframe, adhering to strict safety and compliance standards. The estimated contract value ranges between $100,000 and $250,000, with proposals due by December 30, 2024, at 11:00 AM EST. Interested parties should contact Contracting Officer Charlie Augustin at charlie.augustin@va.gov for further details.
    J045--MedGas Systems Maintenance and Inspections Base Year
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the maintenance and inspection of medical gas systems at the Ann Arbor VA Medical Center and the Green Road VA Clinic. The contract, valued at approximately $19 million, requires comprehensive services including regular inspections, maintenance, and testing of various medical gas equipment, all performed by certified technicians in compliance with OSHA regulations. This initiative is crucial for ensuring the safety and reliability of medical gas systems, which are vital for patient care in healthcare facilities. Interested contractors should submit their proposals by December 26, 2024, and can direct inquiries to Contract Specialist Daniel D Leaverton at Daniel.Leaverton@va.gov.
    S299-- 629-25-2-622-0013, Window Washing
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals from qualified contractors for window washing services at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The procurement involves biannual cleaning of exterior windows and quarterly servicing of specific windows in the main building, with a contract period commencing on January 20, 2025, and extending through January 19, 2030, including options for renewal. This initiative is crucial for maintaining the facility's appearance and ensuring a safe environment for veterans and staff, with a focus on compliance with federal regulations and quality assurance standards. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their proposals by January 6, 2025, at 10 AM CST, and can direct inquiries to Contract Specialist Tiffany D Conner at Tiffany.Conner@va.gov or (318) 990-4064.