68--PROPANE DELIVERY AT FORT APACHE AGENCY.
ID: 140A1125Q0059Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSWESTERN REGIONPHOENIX, AZ, 85004, USA

NAICS

Petroleum Refineries (324110)

PSC

GASES: COMPRESSED AND LIQUEFIED (6830)

Set Aside

Indian Economic Enterprise (IEE) Set-Aside (specific to Department of Interior and Indian Health Services) (IEE)

Original Source

https://sam.gov/workspace/contract/opp/abd0e87f11b34b98a68c9cc4f6a03b0e/view
Timeline
    Description

    The Department of the Interior, through the Bureau of Indian Affairs (BIA), is seeking proposals for propane delivery services at the Fort Apache Agency, specifically targeting Indian Economic Enterprises (IEEs) classified as small business concerns. The procurement involves the delivery of a total of 40,000 gallons of propane across three specified locations, ensuring compliance with the Buy Indian Act to support local economic development. This initiative is crucial for providing reliable energy services to government facilities while promoting economic opportunities within Native American communities. Interested offerors must submit their proposals by October 13, 2025, and can direct inquiries to Melanie Schiaveto at Melanie.Schiaveto@bia.gov or by phone at 480-744-4870.

    Point(s) of Contact
    Schiaveto, Melanie
    (480) 744-4870
    (602) 379-6763
    Melanie.Schiaveto@bia.gov
    Files
    Title
    Posted
    IA_-_IEE_Representation_Form.pdf
    The document outlines the requirements for Offerors seeking contracts under the Buy Indian Act, specifically focusing on Indian Economic Enterprises (IEEs). It establishes that Offerors must self-certify their eligibility as an IEE at three key points: when submitting an offer, at contract award, and throughout the contract duration. Additional documentation may be requested by Contracting Officers during the acquisition process. The document emphasizes the seriousness of providing accurate information, highlighting that false statements can result in severe legal penalties as per federal laws. Furthermore, it includes a representation form that requires specific details from the Offeror, including their affiliation with a federally recognized tribal entity and ownership information. The structure facilitates compliance verification by enabling clear identification of the Offeror and their qualifications under the defined criteria. This document is integral to ensuring that federal contracts are awarded to eligible Indian-owned businesses, promoting economic opportunities within Native American communities.
    Sol_140A1125Q0059_Amd_0001.pdf
    Amendment No. 1 to Solicitation 140A1125Q0059 addresses a key question regarding the ownership of tanks, clarifying that they are "owned" and not leased. This amendment, issued by the Bureau of Indian Affairs (BIA) Western Regional Office (WRO), located in Phoenix, AZ, maintains all other original terms and conditions of the solicitation. It also outlines the procedures for offerors to acknowledge receipt of the amendment, emphasizing that timely acknowledgement is crucial to avoid rejection of offers. The effective date of this amendment is July 30, 2025, with an offer receipt deadline of August 06, 2025.
    Sol_140A1125Q0059_Amd_0002.pdf
    Amendment No. 2 to Solicitation No. 140A1125Q0059 revises the solicitation for bids. Key changes include updating the offer due date to October 13, 2025, at 0900 PD (Pacific Daylight Time), and changing the set-aside status to Indian Economic Enterprise (IEE). All previous references to Indian Small Business Economic Enterprise (IISBEE) Set-Aside are no longer applicable. All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge this amendment via submission of the revised Standard Form 1449, by separate letter, or electronic communication before the new closing date to avoid rejection of their offer. The amendment was issued on July 30, 2025, by the Bureau of Indian Affairs (BIA) Western Regional Office located in Phoenix, AZ, with Melanie Schiaveto as the Contracting Officer.
    Sol_140A1125Q0059.pdf
    The document outlines a Request for Proposal (RFP) for the procurement of propane delivery services by the Bureau of Indian Affairs (BIA) under the Department of the Interior. It emphasizes that offers are open only to Indian Economic Enterprises (IEEs) that are also classified as small business concerns, in compliance with the Buy Indian Act. The RFP specifies three locations for propane delivery, with a total of 40,000 gallons required across them. Quotes are due by August 13, 2025, and must include all associated costs. The document details the acquisition provisions, including pricing stipulations, federal acquisition regulations, and special clauses unique to the Indian Enterprise requirement, ensuring that the awarded contract will support local, economically disadvantaged businesses. It highlights the importance of regulatory compliance in procurement processes, mandates electronic invoicing through a designated platform, and outlines the contractor's responsibilities upon contract award. This RFP illustrates the federal initiative to support Indian Economic Enterprises while ensuring cost-effective service delivery for government needs.
    SOW.pdf
    The document outlines a request for proposals (RFP) for the supply and delivery of liquid propane (LP) gas to the WMAT Detention/Correctional Center in Whiteriver, Arizona. It specifies that the contract will involve a 10,000-gallon tank, requiring the contractor to ensure uninterrupted service, even during equipment failures. Payment for services will be made monthly through the federal invoice Processing Platform (IPP), and invoices must detail delivery dates and any additional services. The contractor is bound to comply with all applicable federal, state, and local laws, acquiring necessary licenses, and adhering to safety and building codes. In the event of any defects or non-compliance, the contractor is responsible for repairs and replacements as mandated. The document emphasizes adherence to regulations and proper service management as critical components of the awarded contract, ensuring operational integrity within governmental and institutional frameworks.
    Lifecycle
    Title
    Type
    PROPANE DELIVERY AT FORT APACHE AGENCY.
    Currently viewing
    Combined Synopsis/Solicitation
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