X-Ray Screening Machines and Maintenance
ID: SP470525R2025Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDCSO-RICHMOND DIVISION #3RICHMOND, VA, 23237, USA

NAICS

Other Measuring and Controlling Device Manufacturing (334519)

PSC

PHYSICAL PROPERTIES TESTING AND INSPECTION (6635)

Original Source

https://sam.gov/opp/1b2ed83097b846c9adb5661f2b37304b/view
Timeline
    Description

    The Department of Defense, through the Defense Logistics Agency (DLA), is seeking proposals for the procurement of six X-Ray Screening Machines, along with associated maintenance services, to enhance security at its headquarters and the Defense Threat Reduction Agency (DTRA) in Fort Belvoir, Virginia. The contract encompasses the acquisition, delivery, installation, training, and a one-year warranty for the machines, which are designed to detect explosives and narcotics, thereby bolstering security protocols at these critical facilities. Proposals must be submitted by February 14, 2025, with a delivery requirement of 90 days post-order, and interested contractors should contact Odemaris Dekle at odemaris.dekle@dla.mil for further information.

    Point(s) of Contact
    Odemaris Dekle
    odemaris.dekle@dla.mil
    Beverly J. Williams
    beverly.j.williams@dla.mil
    Files
    Title
    Posted
    Admendment 0001_SP470525R2025.pdf
    The document serves as Amendment 0001 to solicitation SP4705-25-R-2025, detailing necessary updates and responses to bidder inquiries. It confirms that the solicitation is for a new requirement, not under an incumbent contract, and extends the proposal submission deadline to December 18, 2024, at 1:00 p.m. Eastern Time. Key updates from bidder questions include clarifications on required specifications for explosives and narcotics detection software for various sections of the Statement of Work (SOW), the number of proposal copies required, and the designation of CLINs (Contract Line Item Numbers). The amendment consolidates responses, indicating that all X-ray machines will require specific software. Additionally, it specifies that no further questions will be accepted at this stage, and all other solicitation terms remain unchanged. This amendment is essential for potential contractors to understand the latest requirement adjustments and submission guidelines in their proposals and facilitates compliance with federal contracting procedures.
    Amendment0002_Attachment 2_Updated Section B Xray machines.xlsx
    The document outlines the Request for Proposal (RFP) SP4705-25-R-2025 for acquiring X-Ray Screening Machines for use by the Defense Logistics Agency (DLA) and the Defense Threat Reduction Agency (DTRA). It specifies several Contract Line Item Numbers (CLINs) including software, training, installation, and freight charges, all requiring delivery within 90 days after order receipt. The proposal emphasizes that all new machines must include software and a one-year warranty. The RFP also details maintenance requirements for an extended contract period, broken into three option periods, each lasting twelve months. Each period specifies maintenance for a set quantity of screening machines designated for both DLA and DTRA, ensuring proper support and functionality throughout the contract duration. The document requires that maintenance services comply with outlined sections of the Statement of Work (SOW). Overall, the RFP illustrates the federal government's commitment to ensuring security measures through updated screening technology while maintaining strict adherence to established guidelines and timelines.
    Amendment0002_STATEMENT OF WORK x-ray machines FEB2025_REVISED.pdf
    The Defense Logistics Agency (DLA) is procuring six new x-ray screening machines to enhance security at DLA and DTRA Headquarters in Fort Belvoir, Virginia. This acquisition, due for delivery by March 31, 2025, includes a one-year warranty, software, training, and installation. The machines specified provide advanced features for detecting explosives, narcotics, and other security threats, with varying dimensions and operational capabilities detailed for each model (A, B, C, and D). The contractor will also be responsible for maintenance after the warranty period, covering corrective maintenance, preventative care, and radiation safety surveys. Installation entails the removal of delivery debris and setup in designated loading docks. The DLA has outlined clear operational specifications and requirements, emphasizing the importance of effective security measures within the organization. This procurement is crucial for bolstering the security infrastructure necessary for DLA's logistical operations under various circumstances.
    Attachment 1_SOW_ X-ray Machines 2025_SP470525R2025_redacted.pdf
    The document outlines a Request for Proposal (RFP) issued by the Defense Logistics Agency (DLA) for the procurement of six new x-ray screening machines intended for use at DLA and DTRA Headquarters. The primary objective is to enhance security screening for personnel entering these facilities. The scope includes the acquisition, delivery, training, installation, and a one-year warranty for the machines. Technical specifications are provided for four different models of screening machines (A, B, C, and D), detailing their dimensions, weight, performance capabilities, and safety features such as explosives and narcotics alerts, various imaging functions, and multi-language support. The contractor will also be responsible for ongoing maintenance options after the warranty period and must provide operational training upon installation. The DLA's commitment to improving security capabilities is evident through this acquisition approach, highlighting logistical support for national defense efforts. The specified locations for installation are at the DLA Headquarters in Fort Belvoir, Virginia.
    Attachment 2_Section B Xray machines.xlsx
    The document outlines the Request for Proposal (RFP) SP4705-25-R-2025, which seeks suppliers for X-Ray Screening Machines, including associated software, training, installation, and maintenance. Delivery of the machines and software is mandated within 90 days after receipt of order. Key components include base supply services and maintenance options in three consecutive 12-month periods following an initial warranty period. The RFP specifies maintenance for four X-Ray Screening Machines for the Defense Logistics Agency (DLA) and two for the Defense Threat Reduction Agency (DTRA), with details provided in different sections of the Statement of Work (SOW). Each phase includes pricing for units, maintenance services, and the total cost. The document emphasizes compliance with outlined service sections and maintenance requirements, ensuring machinery is operational for federal use. Overall, the RFP aims to procure necessary equipment and services to enhance screening capabilities within defense operations, ensuring readiness and effectiveness in security measures.
    Combined_Synopsis-SP4705-25-R-2025_FINAL.pdf
    The Defense Logistics Agency (DLA) is issuing Request for Proposal (RFP) SP4705-25-R-2025 for the procurement of six X-Ray Screening Machines, accompanied by maintenance services and options for one-year extensions. Proposals must be submitted by December 10, 2024, with a delivery requirement of 90 days post-order to prevent service interruptions. The evaluation will follow a Lowest Price Technically Acceptable (LPTA) approach, assessing technical capabilities and pricing in accordance with federal regulations. Furthermore, proposed equipment and services must meet specific technical requirements outlined in the Statement of Work (SOW). The contract will include a base period and three option years for maintenance service. Offerors must comply with various Federal Acquisition Regulation (FAR) clauses that regulate contracting terms, including those specific to labor, subcontracting, and environmental compliance. The submission instructions emphasize organization, clarity, and completeness, with specific formatting guidelines for technical and pricing proposals. This procurement initiative reflects an ongoing federal commitment to maintaining updated security equipment for enhanced operational effectiveness.
    Revised STATEMENT OF WORK x-ray machines 2025_REVISED_BW_v3.pdf
    The Defense Logistics Agency (DLA) is seeking a contractor to acquire and deliver six x-ray screening machines for use at its headquarters and the Defense Threat Reduction Agency (DTRA) location aimed at enhancing security protocols. The scope includes the machines' procurement, delivery, installation, training, and a one-year warranty. Four machines will be delivered to DLA HQ, and two to DTRA, all by March 31st. Each machine features advanced detection capabilities for explosives and narcotics, extensive image processing functionalities, and varying physical specifications tailored to specific operational needs. Following a twelve-month warranty period, the contractor will provide optional maintenance for an additional three years. The contractor must also include requisite software to facilitate the detection functionalities. The work will be conducted at DLA and DTRA facilities in Fort Belvoir, Virginia, with a point of contact to be specified at the award stage. This acquisition underscores the DLA's commitment to maintaining rigorous security measures to protect personnel and facilities.
    SF30 SP470525R2025_AMD0002_FINAL.pdf
    The document serves as Amendment 0002 to a solicitation (SP4705-25-R-2025) issued by DLA Contracting Services, detailing necessary modifications and updates. Primarily, it extends the submission deadline for proposals to February 14, 2025, at 4:00 p.m. Eastern Time. Additionally, it announces comprehensive updates to the Statement of Work (SOW), which now includes enhanced details regarding delivery requirements and maintenance information. The Pricing Sheet has also been revised to accommodate delivery specifics for both the Defense Logistics Agency (DLA) and the Defense Threat Reduction Agency (DTRA), particularly impacting Contract Line Item Numbers (CLINs) 0007 and 0008. The amendment stipulates that acknowledgment of the amendment by contractors is required, either through designated forms or written communication referencing the amendment details. All other terms from the original solicitation remain unchanged, emphasizing the document’s role in clarifying and refining the contract requirements while maintaining the solicitation's integrity.
    Lifecycle
    Title
    Type
    X-Ray Screening Machines and Maintenance
    Currently viewing
    Combined Synopsis/Solicitation
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