Hanoi VVIP Visit 2023 – NEC ground breaking ceremony setup
ID: 19VM3023P0426Type: Justification
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OF EMBASSY HANOIWASHINGTON, DC, 20520, USA

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Original Source

https://sam.gov/opp/08fb6affcb854f87a8628f80c627f086/view
Timeline
    Description

    The Department of State is seeking services for the setup of the New Embassy Compound (NEC) Ground-Breaking Ceremony in Hanoi, Vietnam, scheduled for April 15, 2023. This procurement involves equipment rental and logistical support for a high-level visit by U.S. government officials, necessitating rapid execution due to security concerns that limit the time available for full and open competition. Given the urgent nature of the request, which arose only weeks before the event, the Department is constrained in its ability to conduct a public solicitation, with an estimated contract value of approximately $20,000. Interested vendors can reach out to Nicole Williams at WilliamsNT2@state.gov or by phone at +84 243 850 5000 for further details.

    Point(s) of Contact
    Nicole Williams
    842438505000
    842438505171
    WilliamsNT2@state.gov
    Ms. Vu Thuy Duong
    842438505000
    842438505171
    Vud1@state.gov
    Files
    Title
    Posted
    JOFOC_PR11575972.pdf
    Lifecycle
    Title
    Type
    Hanoi VVIP Visit 2023 – NEC ground breaking ceremony setup
    Currently viewing
    Justification
    Similar Opportunities
    Hotel rooms and services or VVIP visit in Hanoi, Vietnam - April 06 - 17, 2023
    Buyer not available
    The Department of State, specifically the Embassy in Hanoi, Vietnam, is seeking to procure hotel rooms and related services for a high-level U.S. Government delegation visiting Hanoi from April 6 to April 17, 2023. The procurement aims to provide lodging and support elements, including security, communications, logistics, and operations, for a senior U.S. Government principal and accompanying delegation. This opportunity is critical for ensuring the delegation's comfort and security during their official visit, highlighting the importance of reliable travel and lodging services in diplomatic engagements. Interested vendors can reach out to Nicole Williams at WilliamsNT2@state.gov or by phone at 842438505000 for further details.
    Hotel lodging for VIP visit in Hanoi - Vietnam, Feb 2023
    Buyer not available
    The Department of State, specifically the Embassy in Hanoi, Vietnam, is seeking lodging services for high-level U.S. Government VIPs visiting Hanoi in February 2023. The procurement aims to provide accommodations for a delegation that includes support elements in security, communications, logistics, and operations. This opportunity underscores the importance of reliable lodging services for government officials during international visits, ensuring their safety and comfort. Interested vendors can contact Bui Huyen Trang at Buith@state.gov or by phone at 842438505000 for further details regarding this contract opportunity.
    U.S. National Day Venue and Catering - 2026
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Manama, is seeking competitive proposals for venue and catering services for its National Day Celebration in 2026. The selected contractor will be responsible for providing a venue accommodating 800 guests, including a private VIP room, catering services featuring American cuisine, beverages, wait staff, serving materials, and decorations, while also ensuring compliance with security screening and storage requirements for U.S. Embassy items. Proposals must be submitted electronically by December 22, 2025, at 4:00 PM Bahrain Time, with all required documentation, including pricing and certifications, sent to ManamaGSOprocurement@state.gov. For further inquiries, interested vendors can contact Sean Daniels or Geji Joseph at the provided email addresses or phone numbers.
    VENUE FOR THE STMA ANNIVERSARY WEEK
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Manila, is seeking proposals for a venue to host the STMA Anniversary Week, with the solicitation expected to be issued around the third week of June 2025. This procurement involves a firm-fixed price contract for lodging services, emphasizing the importance of providing a suitable venue for this significant event. All responsible sources are encouraged to submit quotations, and the government may award the contract based on initial offers without further discussion. Interested contractors must be registered in the System for Award Management (SAM) prior to proposal submission and can direct inquiries to Kristine Grace C. Alcantara or Michael Warren at ManilaContracting@state.gov.
    Acquisition of Event Planning and Production Services in Support of Senior High Level USG VIP Visit
    Buyer not available
    The Department of State is seeking qualified vendors to provide event planning and production services in support of a senior high-level visit by U.S. Government VIPs in Accra, Ghana. The procurement aims to ensure a seamless and professional execution of the event, which is critical for diplomatic engagements and fostering international relations. Interested parties can reach out to the primary contact, Jeffrey S. Larue, at LarueJS@state.gov or by phone at 2330302741332, or the secondary contact, Samuel K. Appiah, at AppiahSK@state.gov or 2330302741042, for further details regarding the opportunity.
    Provision of Gardening Services for U.S Embassy Phnom Penh
    Buyer not available
    The U.S. Department of State is seeking proposals for the provision of gardening services at the U.S. Embassy in Phnom Penh, Cambodia. This contract will cover a base year with the possibility of four additional one-year option periods, contingent upon government approval. The services are essential for maintaining the embassy's grounds and enhancing its aesthetic appeal, reflecting the importance of diplomatic presence in the region. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their proposals electronically, adhering to the specified guidelines. For further inquiries, potential bidders can contact Daniel Wilson at wilsonDL@state.gov or by phone at +855-237-288-172.
    Annual Landscaping Services
    Buyer not available
    The U.S. Embassy in Nassau, The Bahamas, is seeking proposals for annual landscaping and grounds maintenance services at a U.S. Government property. The procurement requires vendors to be technically qualified and financially responsible, with specific requirements including SAM registration, NDAA compliance, and a Bahamian TIN for non-Bahamian companies. The services will encompass comprehensive lawn care, pruning, pest control, and hurricane preparations, with a mandatory site visit scheduled for December 2, 2025, and proposals due by January 6, 2026, at 3:00 PM. Interested vendors should contact Deana Nelson at NelsonDA@state.gov for further details and ensure compliance with extensive insurance and security requirements outlined in the solicitation documents.
    Capital Project Construction IDIQ
    Buyer not available
    The U.S. Department of State is seeking qualified contractors for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract focused on Design-Build Capital Construction Projects, primarily for U.S. Embassy and Consulate posts worldwide. This opportunity is part of a planning initiative, with the Department anticipating the award of 5-7 multiple IDIQ contracts in FY2026, featuring a 10-year ordering period and a program ceiling estimated between $4.5 billion and $7.5 billion. Participation is limited to U.S. persons or qualified U.S. joint ventures, and offerors must hold a DCSA Secret Facility Clearance. Interested parties must submit their responses, including a company profile and capability statement, by December 5, 2025, to Dudley Greene at GreeneDL@state.gov.
    NEC Attorney services for land
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Brussels, is preparing to issue a presolicitation for an Indefinite Delivery Indefinite Quantity (IDIQ) firm-fixed-price contract for attorney services related to land property purchased by the U.S. Government. The selected contractor will provide legal expertise necessary for managing and facilitating property transactions, which are critical for the U.S. Government's operations abroad. Interested parties must register on the System for Award Management (SAM) website, as registration is mandatory for contracts valued over $40,000, and electronic submissions will be accepted once the solicitation is officially released. For further inquiries, potential bidders can contact Andrew Malandrino or Michael Abrahams at BrusselsBids@state.gov.
    Acquisition of Sound and Lighting Services in Support of Senior High Level USG VIP Visit
    Buyer not available
    The Department of State, through the Embassy in Warsaw, is seeking to acquire sound and lighting services for a Senior High Level USG VIP visit that occurred on February 21, 2023. This procurement involves the provision of stage, sound, and lighting services, which are critical for ensuring the success of high-profile diplomatic events. The contract is being pursued through a Justification and Approval for Other than Full and Open Competition, emphasizing the specialized nature of the services required. Interested vendors can reach out to Joseph Scott at scottja3@state.gov or Kurt Holmgren at HolmgrenKD@state.gov for further details regarding this opportunity.