DFAS Cleveland Mailroom 60 month Contract
ID: HQ0103517926Type: Presolicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT (W074)

Original Source

https://sam.gov/opp/29da2b9c8a9245af9938dbf989a12a84/view
Timeline
    Description

    The Defense Finance and Accounting Service (DFAS) in Cleveland is seeking proposals for a 60-month contract to either purchase or lease advanced mailing systems, including a digital mailing machine and a folding/inserting machine system. The objective is to enhance mail processing capabilities while ensuring compliance with USPS regulations, thereby supporting the mission of DFAS Cleveland. This procurement is critical for maintaining efficient inbound and outbound mail operations, which are essential for the agency's overall functionality. Interested vendors must respond to the Request for Information (RFI) by April 18, 2025, at 12:00 p.m. Eastern, and can direct inquiries to Veronica C. Hay at veronica.c.hay.civ@mail.mil or by phone at 614-701-2739.

    Point(s) of Contact
    Veronica C Hay
    (614) 701-2739
    Veronica.C.Hay.civ@mail.mil
    Files
    Title
    Posted
    Attach 1 - Schedule of Items Table.doc
    The document outlines a Request for Information (RFI) from the Defense Finance and Accounting Service (DFAS) in Cleveland, soliciting proposals for a Digital Mailing/Insering System lease. It specifies the required items and services over a potential four-year contract, which includes leasing mail machines, package tracking systems, meter rentals, and maintenance of existing equipment. Each item is categorized under separate Contract Line Item Numbers (CLINs) for clarity in pricing and delivery. The request emphasizes the need for vendors to demonstrate prior experience providing similar services to Department of Defense agencies, as well as any existing government schedules applicable for maintenance and service work. The structure of the document reflects typical federal procurement practices, focusing on detailed specifications related to quantity, unit of interest, monthly and annual costs, and options for lease extensions. This RFI serves as a vital step in the procurement process, aiming to enhance mailing operations within DFAS through efficient partnerships with qualified vendors.
    Attach 2- SON Mailroom Refresh.pdf
    The Defense Finance and Accounting Service (DFAS) in Cleveland is seeking proposals for either the purchase or a 60-month lease of advanced mailing systems. The project aims to upgrade their current tabletop mailing systems to ensure efficient inbound and outbound mail processing while conforming to USPS regulations. The new systems must include a digital mailing machine and an inserter system, encompassing all necessary components for mail tracking, folding, inserting, and metering. Key requirements include two mail machines with various features for processing different envelope types, two inserters capable of high volume with automated features, and an Integrated Intelligent Mail Package Barcode (IMPB) system. Additionally, the contractor must provide maintenance for existing equipment, training, and follow strict data security measures. The contract performance will take place at DFAS Cleveland, with a requirement for on-site support within 24 hours of requests. The successful contractor must comply with federal regulations and provide a five-year warranty following product delivery and acceptance. This RFP illustrates the government's commitment to enhancing its operational capabilities through updated technology in the mailroom sector.
    Lifecycle
    Title
    Type
    DFAS Cleveland Mailroom 60 month Contract
    Currently viewing
    Presolicitation
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