Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) Contracts for Leasing Multi-Functional Devices (MFDs) for CONUS and Non-Foreign OCONUS DLA Customers
ID: SP7000-26-RFI-1003Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDCSO-P NEW CUMBERLANDNEW CUMBERLAND, PA, 17070-5059, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT (W074)

Original Source

https://sam.gov/workspace/contract/opp/79711ae5d91747a0b373fb1ff23f4212/view
Timeline
    Description

    The Defense Logistics Agency (DLA) is seeking qualified sources for Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts to lease Multi-Functional Devices (MFDs) and provide associated services for DLA customers within the Contiguous United States (CONUS) and non-foreign Outside of the Contiguous United States (OCONUS). The procurement aims to establish contracts that will cover the leasing of MFDs, including installation, maintenance, consumable supplies (excluding paper), end-user training, and network services, all offered at a flat rate for up to 60 months. These devices are crucial for enhancing operational efficiency and document management within DLA facilities. Interested companies must submit a capabilities package by December 12, 2025, and any questions regarding the RFI should be submitted by November 13, 2025, to the designated contacts, Matthew O’Brien and Jennifer DeWease, via their provided emails.

    Point(s) of Contact
    Matthew O'Brien
    (717) 756-5983
    matthew.obrien@dla.mil
    Jennifer DeWease
    (614) 693-7764
    jennifer.dewease@dla.mil
    Files
    Title
    Posted
    Attachment 1 - Draft PWS.pdf
    The Defense Logistics Agency (DLA) seeks proposals for multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contracts to lease A3, A4, and production-level Multifunctional Devices (MFDs) and related services for up to 60 months across various US locations. The required devices must be Trade Agreement Act (TAA) compliant, new, and capable of simplex/duplex copying, printing, and scanning, supporting various operating systems, and meeting specific memory and resolution standards. Key services include delivery, end-user training, full-service maintenance (excluding paper), relocation, technical refresh, removal, reporting, network functionality, and security. All devices must adhere to stringent security requirements, including hard drive sanitization, encryption (FIPS 140-3), and disabled USB ports (with exceptions). Classified devices need external, removable, lockable hard drives. The RFP details functional areas, volume band specifications for different MFD types (A3, A4, production), estimated monthly impressions, minimum speeds, and paper capacities. Contractors must provide OEM specification sheets and proof of authorized dealership. The PWS outlines specific timelines for delivery, training, maintenance response times (varying for remote/non-remote areas), and device removal procedures. All costs associated with delivery and specified relocations are the contractor's responsibility. The document emphasizes compliance with DLA and DOD network security policies, including DISA STIGs, SNMPv3, and RMF accreditation, along with vulnerability monitoring and remediation. Invoicing requires submission of specific reports via Wide Area Work Flow (WAWF).
    Attachment 2 - Draft CLIN Structure.xlsx
    This government file, Attachment 2 to RFP SP7000-21-R-1001-0004, details the revised CLIN (Contract Line Item Number) structure for the procurement of multifunction devices (MFDs) and related services across four functional areas: A3 & A4 CONUS NIPR & SIPR, A3 & A4 OCONUS NIPR & SIPR, Production CONUS NIPR & SIPR, and Production OCONUS NIPR & SIPR. It outlines various volume bands for NIPR (Non-secure Internet Protocol Router Network) and SIPR (Secure Internet Protocol Router Network) devices, specifying estimated monthly impressions, minimum speeds (PPM), and whether pricing is monthly or one-time. The file also describes the base configurations for MFDs, including tray capacities and paper sizes, and lists optional features and services such as hole punches, booklet makers, expedited delivery, hard drive replacement, onsite key operators/technicians, and device relocation based on mileage. The document defines CONUS and OCONUS geographical areas relevant to the services.
    Attachment 2 - Question and Comment Form.xlsx
    This document, titled "Attachment 3 - Question and Comment Form," serves as a standardized template for submitting inquiries and feedback related to a government procurement or grant document. It includes fields for "Document Title," "Description," "Page #," "Section/Paragraph," and "Question/Comment." The form's purpose is to facilitate clear and organized communication between potential bidders or applicants and the issuing government entity, ensuring all questions and comments are formally recorded and addressed during the pre-award phase of an RFP, federal grant, or state/local RFP process.
    Attachment 3 - Question and Comment Form.xlsx
    The document "Attachment 3 - Question and Comment Form" provides a structured template for submitting questions and comments related to a specific document. This form is designed to facilitate feedback by requiring details such as the document title, description, page number, and section/paragraph where the question or comment originates. Its purpose is to standardize the submission process for inquiries and suggestions, likely within the context of a federal government RFP, federal grant, or state/local RFP, ensuring that all feedback is clearly attributed and easily referenced for review and response.
    SP7000-26-RFI-1003.docx
    The Defense Logistics Agency (DLA) Contracting Services Office (DCSO) – P New Cumberland has issued a Request for Information (RFI)/Sources Sought (SP7000-26-RFI-1003) to identify qualified sources for Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts. These contracts will cover the leasing of Multi-Functional Devices (MFDs) and associated services for DLA customers within the CONUS and non-foreign OCONUS regions. The RFI seeks industry feedback on a draft Performance Work Statement, aims to gauge market interest and feasibility, and identify capable small businesses. The MA IDIQ contracts are anticipated to have a five-year ordering period and will include MFDs, accessories, maintenance, supplies (excluding paper), training, and network services at a flat rate for up to 60 months. Interested companies must submit a capabilities package by December 2, 2025, detailing company information, business size, MFD manufacturer/reseller status, relevant experience, and any comments on the draft PWS. Questions are due by November 13, 2025.
    Similar Opportunities
    Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) Contracts for Leasing Multi-Functional Devices (MFDs) for Navy Marine Corps Intranet (NMCI)
    Buyer not available
    The Defense Logistics Agency (DLA) is seeking qualified sources for Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts to lease Multi-Functional Devices (MFDs) and associated services for the Navy Marine Corps Intranet (NMCI). The procurement aims to provide MFDs, accessories, and office document devices, along with installation, maintenance, training, and network security services for a period of up to 60 months at a flat rate. These contracts are crucial for ensuring efficient document management and operational support within the Department of the Navy. Interested companies must submit a capabilities package by December 12, 2025, and direct any questions by November 14, 2025, to the designated contacts, Matthew O’Brien and Jennifer DeWease, via their provided emails.
    Up to 14 Month Lease for Continued Service of 411 MFDs
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency, is seeking to lease up to 14 months of Multifunction Devices (MFDs) to ensure continued service. This procurement is categorized under the Printing, Duplicating, and Bookbinding Equipment industry, specifically identified by the PSC code 3610. The leased MFDs are crucial for maintaining operational efficiency within the agency's logistics and administrative functions. Interested vendors can reach out to Marissa Jackson at marissa.jackson@dla.mil or by phone at 717-770-8677 for further details regarding the limited source justification attached to this opportunity.
    Republic of Korea IDIQ
    Buyer not available
    The Defense Logistics Agency (DLA) is seeking to establish up to three Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) contracts for the lease of A3 Multifunctional Devices (MFDs) and related accessories in the Republic of Korea. The procurement aims to secure an estimated 2,523 devices for a period of up to 60 months, with a total program ceiling of $26.2 million and a guaranteed minimum of $10,000 for each awarded contract. These devices are critical for supporting various operational needs within the region, ensuring efficient document processing and management. Interested vendors must submit their proposals by December 2, 2025, no later than 1:00 PM EST, and can direct inquiries to Emily Myers at Emily.Myers@dla.mil or David Corvino at David.Corvino@dla.mil.
    Up to 10 month lease of 130 MFDs for Japan
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency, is seeking to lease up to 130 multifunctional devices (MFDs) for a period of up to 10 months, along with the necessary maintenance services. This procurement is critical for ensuring efficient printing, duplicating, and binding operations within the agency, particularly in Japan. Interested vendors should note that the opportunity is justified under limited source conditions, emphasizing the specialized nature of the devices required. For further inquiries, potential bidders can contact Tyler Bowman at tyler.bowman@dla.mil or Timothy Danowski at Timothy.Danowski@dla.mil, with phone numbers 717-770-8137 and 717-770-8713, respectively.
    Up to 9 month lease of 175 ONE NET TESTED AND CERTIFIED MFDs in Japan
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency, is seeking to lease up to 175 one net tested and certified multifunction devices (MFDs) for a period of up to nine months in Japan. This procurement aims to fulfill specific operational needs for printing, duplicating, and bookbinding equipment, which are critical for various defense logistics operations. The selected contractor will be responsible for providing these devices, ensuring they meet the necessary certification and testing standards. Interested parties can reach out to Carl Devitz at carl.devitz@dla.mil or by phone at 717-770-2891 for further details regarding this opportunity.
    Purchase of 6 MFDs and supplies for Diego Garcia
    Buyer not available
    The Defense Logistics Agency (DLA) is seeking quotations for the procurement of six One-Net Multifunctional Devices (MFDs) and associated supplies to be delivered to Diego Garcia via Japan. The MFDs must meet specific technical requirements, including TAA compliance, support for various operating systems, and a minimum print rate of 55 pages per minute, along with necessary consumables such as toners and photoconductor units. This acquisition is crucial for enhancing operational capabilities at naval facilities, ensuring efficient document handling and printing services. Interested vendors must submit their proposals by December 22, 2025, at 10:00 AM EST, and can direct inquiries to Emily Myers at emily.myers@dla.mil.
    SP7000-23-P-0063 Limited Source Justification
    Buyer not available
    The Defense Logistics Agency (DLA) is seeking to extend a sole-source contract for multi-functional device (MFD) services from Fuji Xerox CO., LTD. for a period of six months. This extension is necessary to ensure the continued performance of leased MFDs, which includes full-service maintenance, consumable supplies (excluding paper), training, networking, security accreditation, and technical support across various locations in Japan, bridging the gap until a new competitive procurement can be finalized. The procurement is critical for maintaining operational efficiency within DLA Information Operations Equipment Management Solutions (J67E). Interested parties can reach out to Tameka Drayton at tameka.drayton@dla.mil or Carl Devitz at carl.devitz@dla.mil for further details.
    Justification & Approval for SP7000-23-P-0109, Continued Lease of 940 MFDs in Germany
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency, is seeking to continue the lease of 940 multi-functional devices (MFDs) in Germany under contract SP7000-23-P-0109. This procurement involves an up to five-month lease period, specifically from April 1, 2023, to August 31, 2023, to ensure ongoing support for essential office equipment. The leased MFDs play a critical role in facilitating various office functions, thereby enhancing operational efficiency within the department. Interested vendors can reach out to Angeline Graff at angeline.graff@dla.mil or by phone at 717-770-7436, or Matthew O'Brien at matthew.obrien@dla.mil for further details regarding this opportunity.
    Purchase of 4 MFPs (Multi-Functional Printers) for Korea
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA), is seeking quotations for the procurement of four Multi-Functional Printers (MFPs) to be delivered to South Korea. The printers must meet specific technical requirements, including TAA compliance, high-resolution printing and scanning capabilities, robust security features, and a three-year warranty with 24/7 support. These MFPs are essential for supporting various operational needs within military facilities, ensuring efficient document handling and security compliance. Interested contractors must submit their proposals via email to Lauren Valentine by December 15, 2025, at 10:00 AM Eastern, with all submissions evaluated based on the Lowest Price Technically Acceptable (LPTA) criteria.
    DLA MedSurg Prime Vendor Gen VI
    Buyer not available
    The Defense Logistics Agency (DLA) is seeking proposals for the Medical Surgical Prime Vendor (Med/Surg PV) Program, which aims to provide a comprehensive range of medical and surgical supplies across three Global Regions: North, South, and West. This procurement involves the establishment of Firm Fixed-Price Indefinite Delivery/Indefinite Quantity (IDIQ) contracts for both Primary and Backup Prime Vendors, with a focus on delivering commercially available off-the-shelf medical supplies to various military and federal healthcare facilities. The selected vendors will play a crucial role in ensuring the readiness and availability of essential medical products, supporting the operational needs of the Army, Air Force, Navy, Marine Corps, and other federal agencies. Interested offerors must submit their proposals electronically via the DLA Internet Bid Board System (DIBBS) by December 10, 2025, at 3:00 PM Local Philadelphia Time, and are encouraged to attend a virtual pre-proposal conference scheduled for October 22, 2025. For further inquiries, contact Beatrice Lopez-Pollard at beatrice.lopez-pollard@dla.mil or Joshua Tankel at Joshua.Tankel@dla.mil.