Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) Contracts for Leasing Multi-Functional Devices (MFDs) for CONUS and Non-Foreign OCONUS DLA Customers
ID: SP7000-26-RFI-1003Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDCSO-P NEW CUMBERLANDNEW CUMBERLAND, PA, 17070-5059, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT (W074)

Original Source

https://sam.gov/workspace/contract/opp/164b78baa4df43e2b0e26348a3b082e1/view
Timeline
    Description

    The Defense Logistics Agency (DLA) is seeking qualified sources for Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts to lease Multi-Functional Devices (MFDs) and provide associated services for DLA customers within the Contiguous United States (CONUS) and non-foreign Outside of the Contiguous United States (OCONUS). The procurement aims to secure MFDs, accessories, maintenance, training, and network services at a flat rate for up to 60 months, with a focus on compliance with stringent security requirements and operational capabilities. Interested companies must submit a capabilities package by January 15, 2026, detailing their qualifications, business size, and relevant experience, while questions regarding the draft Performance Work Statement (PWS) are due by November 13, 2025. For further inquiries, contact Matthew O’Brien at matthew.obrien@dla.mil or Jennifer DeWease at jennifer.dewease@dla.mil.

    Point(s) of Contact
    Matthew O'Brien
    (717) 756-5983
    matthew.obrien@dla.mil
    Jennifer DeWease
    (614) 693-7764
    jennifer.dewease@dla.mil
    Files
    Title
    Posted
    Attachment 1 - Draft PWS.pdf
    The Defense Logistics Agency (DLA) seeks proposals for multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contracts to lease A3, A4, and production-level Multifunctional Devices (MFDs) and related services for up to 60 months across various US locations. The required devices must be Trade Agreement Act (TAA) compliant, new, and capable of simplex/duplex copying, printing, and scanning, supporting various operating systems, and meeting specific memory and resolution standards. Key services include delivery, end-user training, full-service maintenance (excluding paper), relocation, technical refresh, removal, reporting, network functionality, and security. All devices must adhere to stringent security requirements, including hard drive sanitization, encryption (FIPS 140-3), and disabled USB ports (with exceptions). Classified devices need external, removable, lockable hard drives. The RFP details functional areas, volume band specifications for different MFD types (A3, A4, production), estimated monthly impressions, minimum speeds, and paper capacities. Contractors must provide OEM specification sheets and proof of authorized dealership. The PWS outlines specific timelines for delivery, training, maintenance response times (varying for remote/non-remote areas), and device removal procedures. All costs associated with delivery and specified relocations are the contractor's responsibility. The document emphasizes compliance with DLA and DOD network security policies, including DISA STIGs, SNMPv3, and RMF accreditation, along with vulnerability monitoring and remediation. Invoicing requires submission of specific reports via Wide Area Work Flow (WAWF).
    Attachment 2 - Draft CLIN Structure.xlsx
    This government file, Attachment 2 to RFP SP7000-21-R-1001-0004, details the revised CLIN (Contract Line Item Number) structure for the procurement of multifunction devices (MFDs) and related services across four functional areas: A3 & A4 CONUS NIPR & SIPR, A3 & A4 OCONUS NIPR & SIPR, Production CONUS NIPR & SIPR, and Production OCONUS NIPR & SIPR. It outlines various volume bands for NIPR (Non-secure Internet Protocol Router Network) and SIPR (Secure Internet Protocol Router Network) devices, specifying estimated monthly impressions, minimum speeds (PPM), and whether pricing is monthly or one-time. The file also describes the base configurations for MFDs, including tray capacities and paper sizes, and lists optional features and services such as hole punches, booklet makers, expedited delivery, hard drive replacement, onsite key operators/technicians, and device relocation based on mileage. The document defines CONUS and OCONUS geographical areas relevant to the services.
    Attachment 2 - Question and Comment Form.xlsx
    This document, titled "Attachment 3 - Question and Comment Form," serves as a standardized template for submitting inquiries and feedback related to a government procurement or grant document. It includes fields for "Document Title," "Description," "Page #," "Section/Paragraph," and "Question/Comment." The form's purpose is to facilitate clear and organized communication between potential bidders or applicants and the issuing government entity, ensuring all questions and comments are formally recorded and addressed during the pre-award phase of an RFP, federal grant, or state/local RFP process.
    Attachment 3 - Question and Comment Form.xlsx
    The document "Attachment 3 - Question and Comment Form" provides a structured template for submitting questions and comments related to a specific document. This form is designed to facilitate feedback by requiring details such as the document title, description, page number, and section/paragraph where the question or comment originates. Its purpose is to standardize the submission process for inquiries and suggestions, likely within the context of a federal government RFP, federal grant, or state/local RFP, ensuring that all feedback is clearly attributed and easily referenced for review and response.
    SP7000-26-RFI-1003.docx
    The Defense Logistics Agency (DLA) Contracting Services Office (DCSO) – P New Cumberland has issued a Request for Information (RFI)/Sources Sought (SP7000-26-RFI-1003) to identify qualified sources for Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts. These contracts will cover the leasing of Multi-Functional Devices (MFDs) and associated services for DLA customers within the CONUS and non-foreign OCONUS regions. The RFI seeks industry feedback on a draft Performance Work Statement, aims to gauge market interest and feasibility, and identify capable small businesses. The MA IDIQ contracts are anticipated to have a five-year ordering period and will include MFDs, accessories, maintenance, supplies (excluding paper), training, and network services at a flat rate for up to 60 months. Interested companies must submit a capabilities package by December 2, 2025, detailing company information, business size, MFD manufacturer/reseller status, relevant experience, and any comments on the draft PWS. Questions are due by November 13, 2025.
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