Minnesota NRCS All Employee Meeting Conference Venue Procurement
ID: 12FPC125Q0007Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-ACQ DIVWASHINGTON, DC, 20250, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/07d7d180c71044c99aa090bf4fdc8a9e/view
Timeline
    Description

    The Department of Agriculture, specifically the Natural Resources Conservation Service (NRCS), is seeking proposals for the procurement of a conference venue for its All-Employee Meeting scheduled from April 8 to April 10, 2025, in Nisswa, Minnesota. The venue must accommodate 350 attendees and provide essential services, including meeting rooms, breakout sessions, dining, and overnight lodging, all within a 6-mile radius of the specified location. This procurement is crucial for facilitating effective communication and collaboration among NRCS employees, ensuring a productive meeting environment. Interested vendors must submit their quotes by January 11, 2025, and direct any questions to Eugene Jackson at eugene.jackson2@USDA.gov or Brantt Lindsey at brantt.lindsey@usda.gov.

    Point(s) of Contact
    Eugene Jackson
    (202) 903-9202
    eugene.jackson2@USDA.gov
    Brantt Lindsey
    brantt.lindsey@usda.gov
    Files
    Title
    Posted
    J.1 Solicitation Attach A Price Schedule_12FPC125Q0007.xlsx
    The Minnesota All-Employee Conference pricing schedule outlines the costs associated with various services for the event scheduled from April 8 to April 10, 2025. The document specifies several line items, including light refreshments for attendees during morning and afternoon breaks across three days and the provision of audiovisual equipment. Each refreshment break is priced per person for 350 participants, while the AV equipment is a lump sum cost. Additionally, the conference will include setup and space arrangement, covering registration and multiple meeting rooms. This RFP illustrates the government's organized approach to planning and budgeting for conferences, emphasizing the need for detail-oriented service proposals to facilitate effective gatherings of state employees.
    Solicitation 12FPC125Q0007.pdf
    The document pertains to a Request for Quote (RFQ) from the United States Department of Agriculture (USDA), specifically for the Natural Resources Conservation Service (NRCS) seeking a venue for its Minnesota All-Employee Conference scheduled from April 8 to April 10, 2025. The RFQ outlines the requirements for a conference venue within 6 miles of Nisswa, Minnesota, capable of accommodating 350 attendees and providing necessary services such as meeting space, food and refreshments, and audiovisual equipment. Key details include the need for a room block, setup for registration and breakout sessions, and provisions for light refreshments and meals at specified rates. The contractor will be responsible for managing logistics without direct government supervision and must comply with various federal regulations, including invoicing through the government’s Invoice Processing Platform (IPP). Important deadlines include questions due by January 4, 2025, and quotes due by January 11, 2025. The document clarifies the contractor’s obligations, the period of performance, and the standards of service required, emphasizing compliance with federal procurement regulations. This RFQ reflects the government’s structured approach to acquiring services through formal solicitation processes, ensuring transparency and competitiveness.
    Lifecycle
    Title
    Type
    Minnesota NRCS All Employee Meeting Conference Venue Procurement
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    Solicitation
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