Webb Mitigation Site Maintenance Mowing
ID: W9127N25Q0014Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW071 ENDIST PORTLANDPORTLAND, OR, 97204-3495, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/aa6a942bfe5b465ebfd495ac22e78aeb/view
Timeline
    Description

    The U.S. Army Corps of Engineers, Portland District, is seeking quotes for the maintenance mowing of the Webb Mitigation Site located in Clatskanie, Oregon, under solicitation number W9127N25Q0014. The contract, which is a total small business set-aside, requires mowing services for fields, wetland areas, and ditch slopes, with a firm-fixed price structure for a base period from March 15, 2025, to March 14, 2026, and options for four additional years. This procurement is critical for maintaining the ecological health and accessibility of federal lands, ensuring compliance with environmental standards while supporting small business participation in government contracting. Interested contractors must submit their quotes by January 29, 2025, at 2:00 PM PST, and can direct inquiries to John Scukanec at john.r.scukanec@usace.army.mil or by phone at 503-808-4436.

    Files
    Title
    Posted
    A.02 PWS_Webb mowing 2025-2029_04Dec2024_cro.docx
    The U.S. Army Corps of Engineers - Portland District seeks contractors for maintenance mowing at the Webb Mitigation Site in Clatskanie, Oregon, covering various fields and wetland areas. The contract, a firm-fixed price, spans from March 15, 2025, to March 14, 2026, with options for four additional years. Contractors are responsible for all necessary personnel, equipment, and materials, and must adhere to scheduled mowing tasks designed to control vegetation and provide habitats for wildlife. Performance standards ensure timely, high-quality work with zero deviations from specified requirements, subject to government surveillance and inspection. The document outlines safety protocols, environmental protections, and contractor responsibilities, including timely reporting of accidents and securing project sites against theft. Additionally, it emphasizes the importance of employing veterans. Overall, the proposal reflects a structured approach to maintaining wildlife habitats while ensuring compliance with contract standards and federal regulations.
    A.03 QASP Webb Mowing.pdf
    The Quality Assurance Surveillance Plan (QASP) outlines procedures for monitoring the performance of the contractor responsible for maintaining the Webb Mitigation Site in Clatskanie, Oregon. Its main purpose is to establish systematic methods for assessing whether the contractor meets the performance standards specified in the Performance Work Statement (PWS). The QASP emphasizes a performance management approach focused on results rather than processes, allowing the contractor flexibility in execution while holding them accountable for quality outcomes. Roles are defined for the Contracting Officer (KO) and the Contracting Officer’s Representative (COR), who will oversee contract compliance and performance evaluation. Monitoring includes periodic inspections and customer feedback, with a focus on acceptable quality levels. If performance standards are not met, remediation actions may be required. The document includes a feedback loop for performance assessment and corrective actions, ensuring that the government pays only for satisfactory services. The attachment details specific performance requirements, standards, and quality monitoring forms to systematically document outcomes. Overall, the QASP is critical for ensuring contractor accountability and effective government oversight.
    B.04 Wage Determination Columbia County v24_1.15.25.pdf
    The document outlines the wage determination guidelines under the Service Contract Act (SCA) by the U.S. Department of Labor, specifically Wage Determination No. 2015-5563 Revision No. 24. The primary aim is to establish minimum wage and fringe benefits for service employees working on federal contracts effective from January 30, 2022, and beyond. The minimum wage must at least meet standards set by Executive Orders 14026 and 13658, with specified rates for 2025 at $17.75 and $13.30 per hour, respectively. It details wage rates for various occupations across specified Oregon and Washington counties, along with mandated fringe benefits like health and welfare compensation. With a comprehensive list of occupations and corresponding rates, the document emphasizes compliance requirements for federal contractors, including paid sick leave, vacation, holiday pay, and regulations concerning uniforms and other classifications. Furthermore, guidelines are provided for the conformance process for any unlisted job classifications, ensuring that fair compensation aligns with applicable wage standards. As part of the federal contracting framework, the document reinforces the emphasis on equitable pay and worker protections within government contracts. Overall, the file serves as a critical resource for contractors to comply with federal employment regulations related to the SCA.
    B.08 N25Q0014 Solicitation Updated .pdf
    The document is a Request for Quotation (RFQ) from the U.S. Army Corps of Engineers (USACE) Portland, identified as solicitation number W9127N25Q0014, dated January 15, 2025, with offers due by January 29, 2025, at 2:00 PM. It aims to procure commercial mowing services for specified tasks spanning summer and fall across wetland areas and fields, under a firm-fixed-price (FFP) contract structure. The RFQ includes multiple Contract Line Item Numbers (CLINs), outlining detailed scopes and quantities for tasks, highlighting a distinct focus on environmental considerations in mowing operations. Key provisions of the RFQ stipulate requirements for small business participation, accounting for set-asides for service-disabled veteran-owned, economically disadvantaged women-owned, and HUBZone small businesses. The contract encompasses delivery requirements and specific performance periods, while also referencing compliance with various federal regulations and acquisition clauses. The RFQ forms part of broader federal procurement efforts to facilitate environmental maintenance through meticulous contract management and a focus on supporting small businesses in government contracting opportunities.
    B.08 Quote Table Breakdown.docx
    The government is seeking quotes for a series of mowing services as outlined in the Performance Work Statement. The request covers both summer and fall mowing across various fields and wetland areas, alongside main ditch slope mowing for multiple locations. The specified tasks include summer mowing for Field 1, Field 2, and a wetland berm to ditch, as well as fall mowing duties for the same areas. The document includes detail for a total of four option years, with identical services required each year, totaling 32 distinct job line items for contractors to bid on. The solicitation appears to be aimed at maintaining the health and accessibility of federal land, underscoring the importance of proper land management practices. Each service is stated to be required as one job per task, with the associated quantities and units for a structured procurement approach. The overall focus reflects the government’s initiative to ensure landscaping and ecological management efforts are sustained over the defined period, thus highlighting its commitment to environmental stewardship .
    Webb_mowing_2025-2029_External_Attachments_2-4.pdf
    The document primarily outlines the Columbia River Channel Improvement Project, focusing on the Webb Mitigation Site, located across several counties, including Columbia, Cowlitz, Clatsop, and Wahkiakum. It includes a detailed location map and driving directions to the mitigation site, as well as an overview of the site which comprises 70 acres of varying land types, including fields and wetlands. The text contains instructions for reporting contract discrepancies, allowing for communication regarding issues that may arise during project execution. Key sections detail the protocol for both contractor responses and governmental evaluations concerning any discrepancies, indicating a structured approach to maintenance of contract integrity. This document serves as a practical resource for navigating operational and compliance aspects within the context of government-funded projects, ensuring effective oversight and collaboration between contractors and government entities.
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    Webb Mitigation Site Maintenance Mowing
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