Panoramic Dental X-Ray Unit w/Service Maintenance Agreement for IHS, Mid-Atlantic Tribal Health Center
ID: 75H71525Q00032Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICENASHVILLE AREA INDIAN HEALTH SVCNASHVILLE, TN, 37214, USA

NAICS

Dental Equipment and Supplies Manufacturing (339114)

PSC

DENTAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6520)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is soliciting bids for a Panoramic Dental X-Ray Unit along with a Service Maintenance Agreement for the Mid-Atlantic Tribal Health Center (MATHC) located in Charles City, Virginia. This procurement aims to enhance dental diagnostic capabilities for Native populations by providing essential equipment that meets specific operational standards, including high-quality imaging and compliance with existing software systems. The contract will be awarded as a firm-fixed price purchase order, with a maintenance commitment extending for five years, and is exclusively set aside for small businesses under the SBA guidelines. Interested vendors must submit their comprehensive quotes by August 8, 2025, and can direct inquiries to Courtney Davis at courtney.davis@ihs.gov or by phone at 629-248-4259.

    Point(s) of Contact
    Files
    Title
    Posted
    The document appears to be a corrupted or unreadable file related to federal government RFPs, grants, and possibly contracts at state and local levels. Due to its illegible format, specific content, such as important initiatives, project descriptions, or funding opportunities, cannot be discerned. Standard elements typically included in such files include project scopes, eligibility criteria, application processes, and deadlines crucial for potential applicants. The intended audience likely comprises businesses and organizations seeking government funding or contract opportunities. As it stands, the file lacks structured information, making it challenging to convey any meaningful insights or actionable details relevant to governmental RFPs or grants. Restoration of the file may be required for a meaningful analysis or summary.
    The document is a solicitation form from the Indian Health Service (IHS) under the Buy Indian Act, focusing on the self-certification process for "Indian Economic Enterprises." The main purpose is to ensure that offerors confirm their eligibility as Indian Economic Enterprises, which entails meeting specific criteria defined by the act at three key stages: the offer submission, contract award, and throughout the contract performance. The form emphasizes the necessity of maintaining this status, requiring immediate notification to the contracting officer if eligibility changes. Furthermore, it mandates successful offerors to be registered with the System of Award Management (SAM). The document warns against false representations, indicating potential legal consequences under various federal statutes for misleading claims. Essential details include the signature section for certifying the ownership and affiliation with a Federally Recognized Tribal Entity, as well as a requirement for DUNS number disclosure. This solicitation is part of broader federal initiatives to boost economic opportunities for Indian-owned businesses through government contracts.
    The document outlines solicitation provisions and clauses essential for federal government contracts, specifically highlighting the incorporation of certain statutory requirements by reference. It details responsibilities and procedures for contractors, including provisions on telecommunications, award management, and compliance with various federal regulations, such as those regarding equal employment opportunity and accessibility. Key clauses mandate representations for contracting regarding telecommunications equipment and services, privacy, and the Buy American Act. Additionally, it notes that offerors must certify their compliance regarding taxpayer identification, foreign ownership, and supply chain risk assessments. The purpose of this document is to ensure compliance with federal standards in the contracting process while providing clarity on the requirements for bidders in federal, state, and local RFPs. The provisions emphasize the need for transparency and due diligence in federal awards, reinforcing the integrity of the contracting process in government operations.
    The document outlines provisions and clauses incorporated by reference in federal solicitations, emphasizing compliance requirements for offerors in government procurement. It details the necessity for offerors to review and adhere to various Federal Acquisition Regulation (FAR) sections regarding systems for award management, commercial product representations, and compliance with telecommunications and surveillance service restrictions. Key clauses include privacy act notifications, contract terms, and equal opportunity standards. Offeror responsibilities extend to certifying compliance with regulations related to telecommunications equipment, supply chain risk assessments, and federal tax obligations. Additional stipulations include certifications regarding foreign ownership, labor practices, and environmental commitments. This structure is designed to ensure that government contracts are awarded to responsible entities while maintaining legal and ethical standards in procurement processes. Overall, the document serves as a comprehensive guide for potential contractors aiming to participate in federal grant and contract opportunities, highlighting essential compliance paradigms necessary for successful engagement with government agencies.
    The solicitation 75H71525Q00032 pertains to the purchase of a Panoramic Dental X-Ray Unit along with a Service Maintenance Agreement for the Indian Health Service’s Mid-Atlantic Tribal Health Center in Charles City, Virginia. This procurement is specifically designated as a 100% set-aside for Indian Small Business Economic Enterprises under the Buy Indian Act. The Indian Health Service intends to award a firm-fixed price contract following a Request for Quotation (RFQ). Vendors are required to provide all-inclusive pricing for the equipment and annual maintenance agreements covering a base year plus four option years. The total cost must encompass all relevant expenses such as labor, materials, and taxes. Vendors must complete specific documentation, including a pricing schedule and detailed specifications of the product. Quotes will be evaluated based on the lowest price technically acceptable (LPTA). Submission deadline is set for 11:00 am Central Time on June 20, 2025. Vendors must also comply with registration and certification requirements in the System for Award Management (SAM) to be eligible for the contract. The primary purpose of this solicitation is to enhance dental services at the Mid-Atlantic Tribal Health Center through the provision of essential equipment and maintenance.
    The Indian Health Service (IHS) is soliciting bids under Solicitation No. 75H71525Q00032 for a Panoramic Dental X-Ray Unit, inclusive of a Service Maintenance Agreement for the Mid-Atlantic Tribal Health Center (MATHC) in Charles City, Virginia. This solicitation is exclusively open to small businesses and follows the guidelines established by Federal Acquisition Regulation for simplified acquisition procedures. The contract involves a firm-fixed price purchase order for the X-Ray unit, with a service maintenance agreement spanning a base year and four optional subsequent years. Interested vendors must provide comprehensive quotes that include pricing for the device, base, and option year service agreements, alongside specifications, installation plans, and necessary certifications. The evaluation criteria will prioritize the lowest price that meets technical acceptability. Quotes must be received by August 8, 2025, to be considered, and communication should be directed to the specified contact at the IHS. This procurement underscores the IHS's commitment to enhancing dental services in tribal communities through modern equipment and support.
    The document pertains to various federal and state/local Request for Proposals (RFPs) and grants, emphasizing the government’s initiatives to solicit proposals and fund projects that address specific needs or challenges within communities. It outlines the requirements for agencies or organizations to submit applications, detailing the evaluation criteria essential for securing funding. The document further emphasizes compliance with regulatory standards and encourages innovation, collaboration, and effective project execution to improve public services and infrastructure. Key areas of focus include resource allocation, project accountability, and alignment with governmental objectives. Additionally, it highlights the importance of sustainable practices and community engagement within proposed projects. This initiative reflects the government's commitment to fostering development and enhancing quality of life through targeted funding opportunities.
    The document is an amendment to a solicitation related to a government contract, specifically addressing the acknowledgement of the amendment by contractors. It specifies that offers must confirm receipt of this amendment before the stated deadline, using either provided forms or electronic communication. Notably, the amendment updates the Statement of Work, highlighting changes and extending the response deadline to July 7, 2025, at 10 AM CT. Other terms of the solicitation remain unchanged. The amendment includes necessary administrative details, such as the contract ID, issuance date, and the name and address of the issuing office in Nashville, TN. The document emphasizes compliance with required procedures to ensure valid acknowledgment and participation in the solicitation process.
    This government document is an amendment to a previously issued solicitation, primarily aimed at updating the Statement of Work and extending the response deadline. The amendment specifies that contractors must acknowledge receipt by either completing specific items or sending a communication referencing the solicitation and amendment numbers. Failure to acknowledge may lead to the rejection of an offer. The document details the amendment process, including provisions for modifications to existing offers, and outlines essential administrative changes. The revised response date is set for July 25, 2025, at 10 AM CT, and all other terms and conditions remain unchanged. The amendment is issued by the Nashville Area Office, and all changes are highlighted within the updated documents. This amendment serves to ensure that all potential contractors have access to the latest requirements and timelines for submitting offers, maintaining the integrity and clarity of the bidding process within government contracting.
    This government document is an amendment to a solicitation aimed at expanding participation by allowing Small Businesses to submit offers without the Indian Economic Enterprise set-aside. It provides important procedural instructions for acknowledging receipt of the amendment, emphasizing compliance with deadlines to avoid rejection of offers. The new response deadline is set for August 8, 2025, at 10 AM CT, and the amendment also updates the Period of Performance dates. The document reinforces that all other terms and conditions remain unchanged. It illustrates the government’s initiative to foster greater inclusion of Small Businesses in federal contracts, ensuring a fair bidding process while maintaining regulatory standards. This amendment follows standard procedures outlined in the Federal Acquisition Regulation, highlighting the structured nature of federal solicitation processes.
    The Indian Health Service (IHS) aims to procure a Dental Panoramic X-ray unit for the Mid-Atlantic Tribal Health Center (MATHC) in Charles City, VA, to enhance dental diagnoses for Native populations in Virginia. Established to support federally recognized tribes, MATHC will provide various health services, requiring proper diagnostic equipment to meet community needs. The acquisition seeks a vendor to supply a 2D Panoramic X-ray machine that can be upgraded to a 3D operating system, ensuring comprehensive installation and maintenance services. Key specifications of the equipment include autofocus capabilities, various imaging modalities, compliance with electronic dental record software, and a commitment to low radiation exposure. The delivery and setup of the unit must occur within 60 days post-contract award, with installation and maintenance support lasting for five years. Interested contractors must present a detailed Installation Plan, and training for personnel is also required. The contract highlights the importance of high-quality diagnostic services to promote effective healthcare delivery to Indigenous communities.
    The Mid-Atlantic Tribal Health Center (MATHC) seeks a contractor to provide and install a Dental Panoramic X-Ray Unit to enhance dental diagnostic capabilities for Virginia's Native populations. The aim is to procure a 2D machine with options to upgrade to 3D functionalities, aiming to facilitate comprehensive dental evaluations. The chosen contractor will perform delivery, installation, and maintenance of the equipment in compliance with specific operational standards, including compatibility with existing software systems such as MiPACs and Dentrix. Key specifications include features like autofocus, patient accessibility, multiple imaging modalities, and low radiation exposure. Comprehensive training and support for five years post-installation are required, along with adherence to strict response times for maintenance issues. The project timeline mandates delivery and installation within 60 days of contract award, targeting no earlier than October 1, 2025. This procurement aligns with the Indian Health Service's mission to provide quality healthcare to American Indians and Alaska Natives, reflecting the unique needs of the diverse communities served.
    The Mid-Atlantic Tribal Health Center (MATHC) seeks to procure a panoramic dental x-ray unit to enhance dental diagnostic capabilities for federally recognized Native populations in Virginia. This project is aligned with the Indian Health Service's mission to improve health outcomes for American Indians and Alaska Natives. Given that MATHC is set to be the main clinic serving multiple tribes, effective diagnostic equipment is crucial. The contract entails selecting a vendor to provide a 2D panoramic x-ray machine, with an option for future upgrades to 3D capabilities. The vendor must ensure installation, maintenance, and compliance with specific imaging requirements, including multiple imaging modalities and digital integration with existing software, MiPACs and Dentrix. Support and maintenance for five years post-installation is expected, along with a standard one-year warranty on equipment. The timeline includes delivery and setup within 60 days following the contract award, with ongoing operational support tailored to respond to any malfunctions or repairs as needed. This initiative illustrates a commitment to delivering high-quality healthcare services while addressing technological needs within the tribal health context in Virginia.
    The Mid-Atlantic Tribal Health Center (MATHC) is seeking a vendor for a panoramic dental x-ray machine to improve diagnostic capabilities for Native populations in Virginia. This acquisition responds to the lack of existing IHS clinics in Virginia, where the MATHC aims to provide comprehensive healthcare services. The machine must deliver high-quality 2D images with an option for 3D upgrades, outfitted with essential features such as autofocus, patient positioning capabilities, DICOM/PACS compliance, and low radiation exposure. The selected contractor will be responsible for the delivery, installation, and maintenance of the equipment, ensuring integration with existing software systems, and providing training for staff. The installation must occur within 60 days of contract award, with a maintenance commitment extending up to five years post-installation. The file outlines specific performance metrics for repairs and maintenance, warranty coverage, and an installation plan. This document is part of the federal government's efforts to enhance healthcare access for underserved populations, emphasizing culturally responsive practices and quality care delivery.
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