J065--Ultrasound Equipment Maintenance
ID: 36C25925Q0017Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 19 (36C259)Greenwood Village, CO, 80111, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/0ce4bef8cfca4355b854b516ea80b53a/view
Timeline
    Description

    The Department of Veterans Affairs is seeking quotes from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for the maintenance and repair of ultrasound equipment at the Cheyenne, Wyoming VA Medical Center and Loveland, Colorado outpatient clinic. The procurement includes comprehensive ultrasound preventative maintenance and repair services, with a contract period spanning one base year and four optional renewal years, from December 1, 2024, to November 30, 2029. This initiative is crucial for ensuring the operational efficiency and reliability of medical equipment used in veteran healthcare services. Interested vendors must submit their offers by November 12, 2024, and direct any inquiries to Contract Specialist Aaron Thurber at aaron.thurber@va.gov or by phone at 303-712-5745.

    Point(s) of Contact
    Aaron ThurberContract Specialist
    (303) 712-5745
    aaron.thurber@va.gov
    Files
    Title
    Posted
    36C25925Q0017.docx
    The Department of Veterans Affairs has issued a Combined Synopsis/Solicitation (Solicitation No. 36C25925Q0017) for Ultrasound Preventative Maintenance and Repair services. This opportunity is reserved for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and complies with Federal Acquisition Regulation (FAR) guidelines. The contract will cover a base year and four additional option years, with the performance period from December 1, 2024, to November 30, 2029. Interested businesses must provide quotes by November 12, 2024, detailing their pricing, technical approach, and past performance on similar contracts. Evaluation will focus on technical capability, price, and past performance, utilizing a comparative evaluation process. The contract supports the Cheyenne, Wyoming VA Medical Center and includes a requirement for registered vendors in the System for Award Management (SAM). Details such as submission instructions, required certifications, and additional information are outlined for potential bidders. This RFP emphasizes the government's commitment to utilizing veteran-owned small businesses while ensuring compliance with regulatory standards and quality care for veterans.
    Attachment 1 - Price Schedule - Ultrasound Maintenance.xlsx
    The document details a Request for Proposal (RFP) regarding ultrasound equipment services, specifically focusing on preventative maintenance and repair for ultrasound devices and probes. It outlines a comprehensive list of line items, with 30 separate entries primarily centered on ultrasound probe maintenance. Each entry specifies the type of service required (preventative maintenance or repair) and includes information on quantities and contract periods. The contract spans from December 1, 2024, to November 30, 2025, with options for renewal through additional years, up to November 30, 2029. The principal North American Industry Classification System (NAICS) code cited is 811210, indicating a focus on electronic and precision equipment repair and maintenance services. This summary presents a structured overview of the requirements, timelines, and classifications essential for potential contractors to understand the scope of work and compliance requirements in responding to the RFP effectively.
    Attachment 2 - Statement of Work.docx
    The Statement of Work for Ultrasound Equipment Service outlines the responsibilities of the contractor for maintaining ultrasound equipment at VA Medical Facilities in Cheyenne, Wyoming, and Loveland, Colorado. The contractor must provide comprehensive maintenance, including preventive and emergency repairs, using certified Field Service Engineers proficient with specified ultrasound models. Regular maintenance is required biannually, while unscheduled maintenance must be approved by designated officials. All services should be documented in detail, including descriptions of work performed, equipment details, and associated costs. Equipment is accepted in its "as is" condition, and the contractor must ensure all test equipment is properly calibrated. The document emphasizes adherence to VA regulations regarding contractor conduct on premises. This project reflects the government's commitment to quality healthcare equipment service, ensuring optimal functionality and compliance with industry standards.
    Attachment 3 - Equipment List with Locations.xlsx
    The document provides a comprehensive inventory of ultrasound equipment located at various VA facilities, specifically the Cheyenne VAMC, Northern Colorado VA Outpatient Clinic, and Loveland VA Outpatient Clinic. It lists multiple ultrasound machines, including models such as Logiq E BT12, Logiq P9, and VIVID E95, along with their associated serial numbers and probe models. Each facility's inventory is detailed distinctly, enabling tracking of equipment and facilitating maintenance or updates as necessary. The structured format presents a clear organization of device details by location, ensuring easy access to critical asset information. This compilation supports potential government RFPs and grants focused on medical equipment management, enhancing operational efficiency within VA healthcare services.
    Attachment 4 - FAR 52.222-48.pdf
    The document outlines the certification requirements under FAR 52.222-48 for contractors regarding the Service Contract Labor Standards (SCLS) exemption for maintenance, calibration, or repair of specific equipment. Offerors must certify that the equipment is also utilized for non-Government purposes, that services are provided based on established catalog or market prices, and that employee compensation aligns with similar service employees in the commercial sector. If an offeror provides such certification and meets further criteria, they may be exempt from SCLS provisions in their contract. Conversely, failure to certify or notify the Contracting Officer about missing wage determinations may result in ineligibility for contract awards. This regulation ensures that contractors fulfilling government contracts maintain pricing and labor standards comparable to commercial practices while delineating the conditions for exemption from SCLS, promoting fair competition and compliance within federal contracting processes.
    Attachment 5 - VAAR 852.219-75.pdf
    The document outlines the Federal Acquisition Regulation (FAR) compliance requirements regarding subcontracting limitations for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) receiving contracts from the Department of Veterans Affairs (VA). It emphasizes that contractors must not subcontract more than 50% of the contract value to non-certified firms when providing services, and different percentages apply for general and special trade construction contracts (85% and 75%, respectively). The document stresses the importance of truthful certification, outlining potential legal penalties for false claims. Additionally, it mandates that winning contractors must provide compliance documentation to verify adherence to these subcontracting limitations and financial disclosures throughout the contract's life. Non-compliance may lead to governmental remedial actions. The certification form must accompany the bid proposal, and offers lacking this certification are deemed ineligible for evaluation. Overall, this framework aims to uphold the VA's commitment to supporting veteran-owned businesses while ensuring contract integrity and compliance with federal regulations.
    Lifecycle
    Title
    Type
    J065--Ultrasound Equipment Maintenance
    Currently viewing
    Combined Synopsis/Solicitation
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