HVAC System Installation for Portable Office, Florence, SC
ID: 12405B25Q0051Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS SEA AAO ACQ/PER PROPSTONEVILLE, MS, 38776, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

REPAIR OR ALTERATION OF MISCELLANEOUS BUILDINGS (Z2JZ)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/638bebbf46c04f98bb1a229173eb0bdb/view
Timeline
    Description

    The U.S. Department of Agriculture's Agricultural Research Service (ARS) is seeking qualified contractors for the installation of an HVAC system in a newly constructed portable office at the Coastal Plains Soil, Water, and Plant Research Center in Florence, South Carolina. The project involves providing a heating and cooling system that includes a 3-ton outdoor condensing unit connected to six 4k BTU wall-mounted air handlers, each equipped with individual thermostats and condensate pumps. This initiative is crucial for enhancing agricultural research facilities while ensuring compliance with environmental standards and safety regulations. Interested small businesses must submit their bids by January 23, 2025, with an estimated project cost between $25,000 and $100,000, and are encouraged to contact Amanda Somerville at amanda.somerville@usda.gov for further details.

    Point(s) of Contact
    Amanda Somerville
    amanda.somerville@usda.gov
    Files
    Title
    Posted
    12405B25Q0051.pdf
    The document is a solicitation for the installation of an HVAC system at the Coastal Plains Soil, Water, and Plant Research Center in Florence, SC, issued by the USDA Agricultural Research Service. It is set aside exclusively for small businesses under the NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The estimated project cost is between $25,000 and $100,000, and bids are due by January 23, 2025. Contractors must be registered in the System for Award Management (SAM) and are required to submit performance and payment bonds. The scope of work involves the installation of heating and cooling systems in a portable office structure containing six offices, with a performance period from January 31, 2025, to June 1, 2025. Compliance with OSHA standards and appropriate management of materials and personnel is essential. The document outlines bidding procedures, evaluation criteria, and includes provisions on subcontracting and the use of biobased products. Overall, the solicitation emphasizes adherence to federal regulations and requirements to ensure quality and safety throughout the construction process, while fostering the participation of small businesses in government contracts.
    Section J Attachment 1 SOW for RFQ.pdf
    The Agricultural Research Service of the U.S. Department of Agriculture has issued a Request for Proposal (RFP) for the installation of an HVAC system in a newly constructed portable office at the Coastal Plains Soil, Water, and Plant Research Center in Florence, SC. The project entails providing a heating and cooling system consisting of a 3-ton outdoor condensing unit connected to six 4k BTU wall-mounted air handlers, each with individual thermostats and condensate pumps. Contractors are required to furnish all necessary resources, including equipment, materials, and quality control, while adhering to safety and permitting regulations. The work must be completed within 90 days from the Notice to Proceed, with specific project schedules and milestones to be submitted for approval. Key requirements include protecting existing installations, utilizing bio-based products, proper disposal of debris, and a comprehensive cleanup after project completion. The contractor must also submit a Site Safety Specific Plan for approval. The initiative reflects the USDA’s mission to enhance agricultural research facilities while ensuring compliance with environmental standards.
    Section J Attachment 2 WD.pdf
    Section J Attachment 3 ARS-371.pdf
    The U.S. Department of Agriculture's Agricultural Research Service (ARS) has provided a Construction Progress and Payment Schedule form (ARS-371) intended for use in federal contracts concerning construction projects. The form must be submitted within 14 calendar days after receipt of the Notice to Proceed and is essential regardless of whether partial payments are requested. Contractors are required to complete various fields, including contract number, project location, starting and completion dates, and detailed breakdowns of work value and percentage completion for each work branch. The form includes a section for change orders and amendments while indicating that the contractor must sign it and submit it for approval by the contracting officer. An approved copy will then be returned for the contractor's records. This document facilitates accountability and tracking in government-funded construction projects, ensuring compliance with obligations and smooth financial processing.
    Section J Attachment 4 ARS-372.pdf
    The document outlines the process for contractors to request payment during the execution of government projects, specifically detailing the necessary certifications and calculations involved in a contractor's progress payment. It includes a structured format for reporting various financial elements, such as the original contract amount, adjustments due to change orders, total work completed, materials stored on site, and deductions for previous payments. The contractor must certify compliance with contract terms and subcontracts, ensuring timely payments to subcontractors. Additionally, signatures are required from the contractor’s authorized representative and project managers to endorse payment. This transmittal form is significant in the context of federal and local government contracts as it ensures proper financial oversight and accountability in the disbursement of taxpayer funds for public projects. Overall, the document facilitates transparency and compliance in contractor payment requests within government-funded initiatives.
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    HVAC System Installation for Portable Office, Florence, SC
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