DFAS-IN Shredding Service
ID: HQ0483515684Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: OTHER (R699)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/90ff8af66d1f4c8892c5eafa295de053/view
Timeline
    Description

    The Defense Finance and Accounting Service (DFAS) is soliciting quotations for onsite shredding services to securely destroy sensitive government materials in Indianapolis, Indiana. The contract will cover a base period starting March 14, 2025, with four additional option years, requiring the contractor to provide 90 lockable 95-gallon shred bins and perform biweekly pickups, ensuring compliance with federal regulations such as the Privacy Act of 1974. This procurement is critical for maintaining data security and protecting confidential information from identity theft. Interested vendors must submit their quotes by 11:00 a.m. ET on March 7, 2025, and direct inquiries to Veronica C. Hay at Veronica.C.Hay.civ@mail.mil or by phone at 614-701-2739.

    Point(s) of Contact
    Veronica C Hay
    (614) 701-2739
    Veronica.C.Hay.civ@mail.mil
    Files
    Title
    Posted
    A23 RFQ.pdf
    The Defense Finance and Accounting Service (DFAS) Indianapolis is requesting quotations (RFQ# HQ0483515684) for shredding services in accordance with the attached Statement of Work. This solicitation is a 100% Small Business Set-Aside under NAICS code 561990, with a size standard of $16.5 million, and aims to establish a firm fixed-price contract for a base year plus four option years, starting March 14, 2025. Quotations are due via email by 11:00 a.m. ET on March 7, 2025, with inquiries accepted until March 3, 2025. Key evaluation criteria will be based on the lowest price technically acceptable, requiring vendors to submit detailed information including their best price, contact details, and business qualifications. Compliance with various FAR and DFARS clauses is mandatory, along with a proper registration in the System for Award Management (SAM). The document also outlines detailed instructions for invoicing and the handling of additional costs related to irregular items and gives guidance on necessary provisions and clauses. Overall, the RFQ emphasizes the importance of technical conformance and pricing competitiveness for potential contractors.
    A23 RFQ Attach 1 - SOW.pdf
    The Defense Finance and Accounting Service (DFAS-IN) requires a contractor to provide onsite shredding and destruction services for sensitive government materials in Indianapolis, IN. The contract entails the provision of 90 lockable 95-gallon shred bins, with services commencing by March 14, 2025, and potentially extending through March 2030. The contractor's responsibilities include biweekly pickup of materials, cross-cut shredding, and ensuring adherence to various laws, such as the Privacy Act of 1974 and the Gramm-Leach-Bliley Act. Materials for shredding can include paper, digital storage mediums, and any items containing confidential information. The contractor must ensure security throughout the process, including vehicle requirements and employee clearances. A certificate of destruction must be issued upon completion of shredding, documenting critical information regarding the materials processed. The document outlines the operational, security, and compliance standards necessary for the successful execution of the shredding services while emphasizing the importance of protecting sensitive information from identity theft.
    A23 RFQ Attach 2 - Schedule of Items.pdf
    The document outlines the Request for Quotation (RFQ) for onsite shredding services by the Defense Finance and Accounting Service (DFAS-IN), covering a base period and four option periods from March 2025 through March 2030. Each contract line item number (CLIN) specifies the provision of 95-gallon bins for document shredding services, with a total quantity of 26 bins to be collected biweekly. Pricing details are to be provided by vendors for each period, including monthly and total costs. The RFQ mandates that quotes be valid for a minimum of 60 days and requests essential vendor information such as business size, DUNS number, and contact details. The purpose of the RFQ is to solicit competitive quotes for document destruction services to comply with federal regulations and ensure data security consistently over a significant period.
    A23 RFQ Attach 3 - Clauses Full Text.docx
    The RFQ HQ0483515684 pertains to the provision of shredding services by the DFAS-IN and includes essential clauses regarding telecommunications and video surveillance equipment. The document outlines prohibitions against contracting for certain telecommunications services that utilize covered equipment, specifically focusing on entities connected to the People's Republic of China and related firms. Provisions require offerors to certify if they provide or use covered telecommunications equipment and procedures for compliance checks through the System for Award Management (SAM). Additionally, it delineates representations and certifications necessary for the offerors, including disclosures of any relevant equipment or services. The overarching aim is to ensure national security by minimizing risks associated with foreign telecommunications entities while maintaining compliance with federal regulations. The document is structured to include definitions, prohibitive clauses, and detailed representation requirements that align with government policies related to procurement and contract management.
    Lifecycle
    Title
    Type
    DFAS-IN Shredding Service
    Currently viewing
    Solicitation
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