USDA Forest Service Region 13 Zone 5 Law Enforcement Vehicle Upfitting
ID: 12318725Q0023Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA FOREST SERVICEWASHINGTON, DC, 20250, USA

NAICS

Motor Vehicle Electrical and Electronic Equipment Manufacturing (336320)

PSC

MISCELLANEOUS VEHICULAR COMPONENTS (2590)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c9ec7117ce8a44f98f253a0957f46476/view
Timeline
    Description

    The U.S. Department of Agriculture's Forest Service is seeking qualified contractors for the upfitting of law enforcement vehicles in Region 13, Zone 5, under solicitation RFQ 12318725Q0023. The project requires contractors to provide all necessary parts and materials, collect vehicles from designated National Forest locations, and return them after modifications, all in compliance with established national standards for law enforcement vehicles. This initiative is crucial for enhancing the operational readiness of law enforcement within the Forest Service, ensuring that vehicles are equipped with essential emergency equipment and communication systems. Interested small businesses must submit their quotes by November 1, 2024, and direct any inquiries to Drackus Thomas at drackus.thomas@usda.gov or Nicole Green at nicole.green2@usda.gov by October 29, 2024.

    Point(s) of Contact
    Drackus Thomas
    drackus.thomas@usda.gov
    Nicole Green
    nicole.green2@usda.gov
    Files
    Title
    Posted
    12318725Q0023 -USDA Forest Service Region 13 Zone 5 Law Enforcement Vehicle Upfitting.pdf
    The U.S. Forest Service is requesting quotes for law enforcement vehicle upfitting in accordance with established national standards. The solicitation, designated as RFQ 12318725Q0023, outlines the requirement for contractors to provide parts, collect vehicles from specified Forest Service locations, and return them after upfitting, all within 120 days of contract award. Interested contractors must submit their quotes by November 1, 2024, and direct any questions by October 29, 2024. The document specifies that this is a total small business set-aside and provides essential details regarding submission requirements, including a technical proposal, price proposal, and necessary representations and certifications. Evaluation will consider technical capability and past performance alongside price, indicating a balanced approach to decision-making. Moreover, the contractor is expected to adhere to various federal regulations and standards outlined in the procurement process. Attention to quality control, federal service standards, and timelines for delivery are stressed, ensuring compliance with federal law enforcement needs. This project symbolizes the Forest Service's commitment to enhancing operational effectiveness while supporting small business participation in federal contracts.
    Attachment 1 - Schedule of Items.docx
    The document outlines a work plan for the USDA Forest Service related to law enforcement vehicle modifications within Region 13, Zone 5. It details an acquisition plan for outfitting various vehicles with specific VINs, listed under a structured schedule of items. The period of performance is designated from the date of award until project completion. There are eight vehicles designated for upfitting, all categorized as "each" (EA), with locations specified across California. The vehicles to be modified include several models of Ram Power Wagons and a Chevy Z71, indicating a focus on enhancing law enforcement capabilities by updating their fleet. This initiative illustrates the federal government's effort to support law enforcement operations in forest service activities, emphasizing the procurement process involved in federal grants and RFPs.
    Attachment 2 -Statement of Work.pdf
    The USDA requires contractor services for upfitting eight law enforcement vehicles for the U.S. Forest Service. This project involves procuring and installing emergency equipment, ensuring vehicles meet operational requirements including emergency lighting, communication systems, and secure prisoner transport. Vendors must provide high-quality installations following specified technical requirements, focusing on functionality and safety. The vehicles involved are new RAM and Chevy models, scheduled for outfitting within 60 days upon delivery of government-furnished equipment. Contractors are responsible for transporting and securely storing vehicles during the process, as well as for any damages that occur while the vehicles are in their possession. Data rights and compliance with Section 508 standards are also mentioned, though specific requirements are not delineated. This RFQ reflects governmental efforts to maintain law enforcement operational readiness through modern, equipped vehicles in line with agency policies and broader safety regulations.
    Attachment 3 - LEI Marking and Decals.pdf
    The document outlines specifications for marking law enforcement vehicles operated by the Forest Service, ensuring visibility and compliance with federal standards. Key mandatory markings include a centered law enforcement badge on both front doors, a green and gold stripe along the vehicle's side, and various decals such as "LAW ENFORCEMENT," American flags, and Forest Service shields placed strategically to enhance visibility. For K-9 units, additional reflective decals alert the public to the presence of police dogs. Window tinting requires supervisory approval, and adjustments to markings can be made for aesthetic symmetry without compromising the design's integrity. Optional roof identification numbers are limited to four characters. Specialty vehicles are encouraged to replicate the standard appearance of marked law enforcement vehicles. Overall, this document serves to standardize vehicle markings across the Forest Service, reflecting commitment to safety and law enforcement visibility during operations.
    Attachment 4 - RFQ Question and Answer Form.docx
    The document pertains to a Request for Quote (RFQ) issued by the U.S. Forest Service under the Department of Agriculture, specifically focused on the upfitting of unmarked vehicles. It outlines the protocol for submitting questions about the RFQ, emphasizing that inquiries must be submitted via email and reference the RFQ number. The deadline for question submissions is set for October 29, 2024, at 5 PM EST. This RFQ reflects the Forest Service's commitment to acquiring necessary vehicle modifications to support its operations while ensuring clarity in communication with potential bidders. It is a part of the federal contracting process, contributing to the overall procurement mechanisms of federal and state agencies. The structured approach in the document underscores the importance of adhering to established timelines and protocols in government procurement activities, ensuring transparency and efficiency in the bidding process.
    Attachment 5 - Past Performance Questionnaire.docx
    The United States Department of Agriculture (USDA) Forest Service has issued a Past Performance Questionnaire as part of Request for Proposal #12318725Q0023, related to the upfitting of unmarked vehicles. This document necessitates that contractors provide evidence of their past performance in related projects by filling out the questionnaire, which will serve as a basis for evaluating their experience. Contracting entities must complete the document, which includes sections on contractor identification, evaluation ratings, performance strengths and weaknesses, future hiring consideration, satisfaction assessments, and additional comments. It also incorporates a series of evaluation factors regarding quality of product or service, program management, timeliness, and cost control, rated on a scale of Acceptable, Neutral, or Unacceptable. The focus is on assessing the contractor's ability to meet customer objectives, manage contracts effectively, and maintain cost control, thereby informing the selection process for this procurement. Responses are to be sent directly to the specified Contract Specialist, Drackus Thomas, via email. This questionnaire plays a crucial role in ensuring that selected contractors have a proven track record of relevant experience and satisfactory performance in similar projects.
    Attachment 6 - Proposed Evaluation Criteria.docx
    The USDA Forest Service is evaluating submissions for Request for Proposal (RFP) 12318725Q0023 regarding emergency vehicle up-fitting. Proposals will be assessed through two primary factors: Technical Proposal and Price. Under the Technical Proposal, assessment will consider Past Performance and Technical Capability, each rated from Acceptable (A) to Unacceptable (U). An acceptable rating for Past Performance indicates the Offeror's ability to perform the requirements with low risk, while Unacceptable suggests a history of unsatisfactory performance. For Technical Capability, an Acceptable rating signifies meeting requirements with little risk, whereas Unacceptable indicates significant deficiencies requiring major revisions. In terms of Price, vendors must provide firm fixed pricing in the designated table and include provisions for pickup and delivery. The overall award will go to the vendor deemed most capable to meet the government's needs satisfactorily while achieving favorable evaluations in Past Performance, Technical Capability, and Price. This document outlines the critical evaluation criteria for offers, reflecting standard practices in federal RFP processes and aims to ensure quality and reliability in service provision for emergency vehicle up-fitting.
    Dell 7220 Tablet Vehicle Mount Items.docx
    The document outlines equipment specifications and components for the upfit of Dell Rugged Tablets in vehicles, specifically for the Chevrolet Silverado, Tahoe, Suburban, and GMC Sierra, Yukon models. It details the essential items required for installation, including the Dell Rugged Tablet NPT Docking Station with Power Adapter, an Independent Rotation Tablet Display Mount Kit, and an iKey Full Travel Keyboard. Additionally, the document lists a Lind Power Supply Pole Mount and various pole assembly components for mounting purposes. Each item is linked to the manufacturer’s website for further reference. This equipment integration is likely associated with government procurement initiatives aimed at enhancing communication and operational efficiency within vehicles, reflecting the federal and local government's commitment to investing in adaptable and durable technology for public service use. The comprehensive specifications suggest an emphasis on ensuring durability and functionality that meets specific operational needs within the vehicle context.
    Lifecycle
    Title
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    USDA Forest Service Region 13 Zone 5 Law Enforcement Vehicle Upfitting
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    Combined Synopsis/Solicitation
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