Alfalfa Hay Bales - RFQ
ID: 1232SA26Q0041Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS AFM APDBELTSVILLE, MD, 20705, USA

NAICS

Other Animal Food Manufacturing (311119)

PSC

FORAGE AND FEED (8710)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/bff3584041014e1aadc29db0d8b5246d/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service, is seeking bids for a Request for Quotation (RFQ) for 2,000 tons of Alfalfa Hay Bales under solicitation number 1232SA26Q0041. The hay bales must meet specific quality standards, including a minimum of 16% crude protein and 55-60% total Digestible Nutrients, and must be delivered to the Roman L. Hurska U.S. Meat Animal Research Center in Clay Center, Nebraska, by March 31, 2026. This procurement is crucial for supporting the nutritional needs of the center's cow herds, and the contract will be awarded based on the lowest-price technically acceptable method, considering technical acceptability, price, and past performance. Interested vendors must submit their quotes electronically, ensuring compliance with all requirements outlined in the solicitation documents, and can direct inquiries to Aaron Dimeo at aaron.dimeo@usda.gov or by phone at 608-416-0027.

    Point(s) of Contact
    Aaron Dimeo
    (608) 416-0027
    aaron.dimeo@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Solicitation Terms and Conditions.pdf
    The USDA is seeking bids for Alfalfa Hay Bales, identified by solicitation number 1232SA26Q0041. A firm-fixed-price contract will be awarded to the offeror providing the best value, based on technical acceptability, price, and past performance. Bids will be evaluated using a lowest-price technically acceptable method, with only the lowest-priced offer initially assessed for technical and past performance. Delivery is required by March 31, 2026, to Clay Center, NE. Offerors must submit a completed Quote Submission Form (Attachment 3), acknowledge amendments, have active SAM.gov registration, and provide documentation demonstrating product compliance. All quotes must be submitted electronically via email. The solicitation includes various FAR and AGAR clauses, notably those concerning anti-discrimination and DEI compliance. Invoicing will be processed through the Invoice Processing Platform (IPP). The USDA also outlines an Ombudsman Program for Agency Protests as an alternative dispute resolution mechanism.
    Attachment 2 - Statement of Requirements.pdf
    The Roman L. Hurska U.S. Meat Animal Research Center (USMARC) requires 2000 tons of alfalfa hay bales for its cow herds. The hay must be large round or square bales, grinding quality, with a minimum of 16% crude protein, 55-60% or better total Digestible Nutrients, from the 2025 crop year, free of mold or foul smell, and weigh at least 1000 pounds per bale. Deliveries are to USMARC in Clay Center, NE, with personnel assisting in unloading. A scale ticket is required for each load, and a State of Nebraska certified scale is available on-site. Delivery is expected to start upon contract award and be completed by March 31, 2026. Loads not meeting specifications will be rejected. The government point of contact is Danny Trausch.
    Attachment 3 - Quote Submission Form.pdf
    The United States Department of Agriculture (USDA) Agricultural Research Service (ARS) has issued a Request for Quote (RFQ) for Alfalfa Hay Bales under solicitation number 1232SA26Q0041. This document serves as a quote submission form for vendors interested in providing these hay bales. The form requires detailed company information, including SAM registration status, UEI number, legal name, address, CAGE code, and socio-economic status based on NAICS code 311119 (with a small business threshold of under 650 employees). Vendors must confirm their SAM registration and socio-economic status. The quote information section requires the quote number, date, expiration date, and detailed pricing for 2,000 tons of Alfalfa Hay Bales, including unit price and total amount. Vendors also need to specify the time to delivery. The form concludes with a certification section, emphasizing that incomplete submissions or failure to sign may lead to disqualification, and requires the vendor's signature, name, title, date, and contact information. This RFQ is a standard government procurement document for obtaining agricultural supplies.
    Lifecycle
    Title
    Type
    Alfalfa Hay Bales - RFQ
    Currently viewing
    Combined Synopsis/Solicitation
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