VESDA Spare Replacements *No Substitutes*
ID: 452170Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Telecommunications Resellers (517121)

PSC

OPERATION OF GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO) R&D FACILITIES (M1HA)

Original Source

https://sam.gov/opp/cc5c8255250a48e1903105f84a8644d8/view
Timeline
    Description

    The Department of Energy, through Brookhaven Science Associates, LLC, is seeking quotes for the procurement of VESDA spare replacements, specifically the VEP-A10-P model, with a total quantity of five units. This procurement is critical for the operation of the Brookhaven National Laboratory, emphasizing the need for compliance with fiscal year-end requirements, as the purchase order must be delivered on or before September 20, 2024. Interested vendors are required to provide detailed quotes, including the origin of manufacture, Unique Entity Identifier (UEI), and pricing justification, while adhering to the General Terms and Conditions outlined by BSA, which emphasize quality assurance and compliance with federal regulations. Quotes must be submitted by September 10, 2020, to Aaron Hagler at ahagler@bnl.gov.

    Point(s) of Contact
    Aaron Hagler
    ahagler@bnl.gov
    Files
    Title
    Posted
    BSA_Commercial_Items_Rev22_Sep_2022.pdf
    The document outlines the General Terms and Conditions (GTC) for commercial items and services provided to Brookhaven National Laboratory (BNL) by Brookhaven Science Associates, LLC (BSA). It includes definitions of key terms, an order of precedence for contract documents, acceptance criteria, and stipulations regarding unauthorized obligations and respectful workplace policies. The GTC emphasizes that all involved parties must ensure compliance with laws and environmental safety standards, and it outlines processes for dispute resolution, contract modifications, and termination clauses. Key provisions include payment terms, inspection rights, warranties, limiting liabilities, and specific requirements regarding intellectual property indemnity, reporting royalties, and handling counterfeit items. The agreement mandates adherence to federal regulations, particularly in government contracts, and details clauses that contractors must incorporate into subcontracts. Overall, this document serves as a comprehensive framework governing the contractual relationship between BSA and contractors, emphasizing compliance, safety, and operational efficiency in federal and state procurement processes.
    Enclosure A Draft PO.pdf
    The document presents a purchase order (PO) from Brookhaven Science Associates (BSA), LLC for equipment under its prime contract with the U.S. Department of Energy. The PO specifies the procurement of a VEP system with a 3" display and multiple ports, along with various Quality Assurance (QA) and special shipping instructions. Emphasis is placed on adherence to the Supplier Quality Assurance requirements, ensuring all delivered materials meet specified quality standards and protocols. Suppliers are required to communicate any product alerts directly to Brookhaven National Laboratory (BNL) and maintain compliance with shipping and documentation regulations, including a Certificate of Conformance for each shipment. Furthermore, strict guidelines concerning material handling, especially regarding hazardous materials (e.g., use of vermiculite), and assurances for counterfeit prevention are outlined. The instruction includes detailed delivery protocols, special handling requirements for heavyweight items, and a framework for managing potential safety-related documentation. This purchase order highlights the structured approach to procurement within government contracts, focusing on quality assurance, compliance, and safety regulations fundamental to federal operations.
    Lifecycle
    Title
    Type
    VESDA Spare Replacements *No Substitutes*
    Currently viewing
    Combined Synopsis/Solicitation
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