Sources Sought - Pest Control Services at Uintah-Ouray Service Unit
ID: IHS1509545Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Exterminating and Pest Control Services (561710)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/a394de402988471eaf3905cad608eb0c/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors to provide pest control services for the Uintah-Ouray Service Unit located in Fort Duchesne, Utah. The procurement aims to ensure comprehensive pest management, including monitoring, trapping, pesticide application, and pest prevention, in compliance with federal, state, and tribal regulations to maintain health and safety standards. This initiative is crucial for safeguarding the well-being of patients and staff within the service unit, reflecting the government's commitment to effective pest control solutions. Interested small businesses must submit their proposals by April 11, 2025, and can direct inquiries to Kerri Gilmore at Kerri.Gilmore@ihs.gov.

    Point(s) of Contact
    Kerri Gilmore
    Kerri.Gilmore@ihs.gov
    Files
    Title
    Posted
    Attachment 1 - RFQ IHS1509545 Uintah-Ouray Pest Control.pdf
    The document is a Request for Quote (RFQ) IHS1509545 issued by the federal government for pest control services at the Uintah-Ouray Service Unit. It outlines the requirements for vendors to submit pricing for a base year and four option years under a firm fixed-price contract. Proposals must be submitted by April 11, 2025, and include essential company information, such as tax identification numbers and contact details. The RFQ is explicitly a total Small Business Set-Aside, indicating a preference for small business participation. Companies are advised to ensure their System for Award Management (SAM) registrations are current. Questions regarding the solicitation can be addressed to the designated contact, with a specific deadline for inquiries. Overall, this solicitation follows applicable federal acquisition regulations, emphasizing clear instructions for bid submission and ensuring compliance with federal contracting procedures. The overarching purpose is to procure pest control services while promoting opportunities for small businesses within the federal contracting framework.
    Attachment 2 - RFQ IHS1509545 Solicitation Clauses and Provisions.pdf
    The document outlines a Request for Quotation (RFQ IHS1509545) for Pest Control Services in the Uintah-Ouray area, detailing clauses, provisions, and terms relevant to the contract. It emphasizes the requirement for electronic submission of invoice payment requests via the Department of Treasury Invoice Processing Platform (IPP), although alternate submission methods may be permitted with prior written authorization. The RFQ includes several regulations and standards from the Department of Health and Human Services Acquisition Regulation (HHSAR) and the Federal Acquisition Regulation (FAR), particularly focusing on compliance with labor, safety, and privacy standards. Offerors must submit quotes structured in three volumes—Pricing, Technical, and Past Performance—addressing specifications such as qualifications, experience with EPA and OSHA compliance, and documentation of pest control licensing. The evaluation criteria prioritize technical quality and past performance alongside pricing, with the potential for rewards based on the best value. The deadline for quote submissions is April 11, 2025, and all inquiries related to the RFQ must be submitted in writing to the identified Contract Specialist. This RFQ reflects the federal government’s commitment to fair procurement practices and compliance with regulations while seeking effective pest control solutions.
    Attachment 3 - RFQ IHS1509545 Statement of Work pest control.pdf
    The RFQ IHS1509545 outlines a Statement of Work (SOW) for pest control services at the Uintah-Ouray (U&O) Service Unit. The Contractor is responsible for providing comprehensive pest control, including monitoring, trapping, pesticide application, removal, and prevention of various vermin and insects. Services must comply with federal, state, and tribal regulations, emphasizing safety for patients, staff, and the Contractor’s employees. The Contractor must adhere to the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), ensuring proper training, storage, labeling, and disposal of pest control chemicals. Additionally, no materials or equipment may be stored on government property, and emergency pest control services must be performed within five hours upon request. The contract spans one base year with four option years and requires monthly pest control services at multiple designated locations near Fort Duchesne, Utah. The Contractor must provide service reports after each appointment to document activities performed. This initiative reflects the government’s commitment to maintaining health and safety standards through effective pest management practices in specific community facilities.
    Attachment 4 - RFQ IHS1509545 Wage Determination.pdf
    The document presents Wage Determination No. 2015-5497 issued by the U.S. Department of Labor, outlining wage rates and fringe benefits mandated for contract workers under the Service Contract Act in Utah, covering several counties. For contracts initiated or renewed after January 30, 2022, the minimum wage for covered workers rises to at least $17.75 per hour, while contracts awarded between January 1, 2015, and January 29, 2022, maintain a minimum of $13.30 per hour unless higher rates are specified. The document details various occupations along with their corresponding wage rates, with additional benefits outlined such as health and welfare payments, vacation entitlement, and paid sick leave requirements per Executive Orders. Compliance with these wage determinations is crucial for federal contractors, reflecting the government's commitment to fair labor practices. Furthermore, the document provides guidelines for addressing any non-listed occupations through a conformance request process, ensuring appropriate pay rates for unusual job classifications. Overall, it serves as a comprehensive resource for employers and workers to navigate minimum wage policies and employment benefits under federal contracts.
    BIA Sources Sought IHS1509545.pdf
    The document is a Sources Sought Notice issued by the Indian Health Service (IHS) for pest control services at the Uintah-Ouray Service Unit in Fort Duchesne, Utah. This notice is for market research purposes only and is not a formal request for quotes. It emphasizes compliance with the Buy Indian Act, prioritizing contracts for Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs). Service providers interested in this opportunity must provide detailed responses, including company identification, contact details, unique identifiers, and a capability statement highlighting qualifications to perform pest control services. The contractor will be responsible for pest monitoring, trapping, pesticide application, and prevention at the U&O Health Clinic. Additionally, vendors must certify their eligibility as an IEE or ISBEE and identify their respective Federally Recognized Indian Tribe or Alaska Native Corporation connection. This initiative aims to ensure the procurement process benefits Indian businesses while effectively addressing pest control needs in the health facility.
    IEE Representation Form.pdf
    The Indian Health Service of the Department of Health & Human Services is soliciting participation under the Buy Indian Act, which mandates that eligible contractors be recognized as "Indian Economic Enterprises." This self-certification process requires that offerors confirm their eligibility at the time of bid submission, contract award, and throughout the performance period. If an enterprise fails to meet the required status during any of these phases, it must promptly inform the Contracting Officer. Moreover, contracting officers may request documentation to verify eligibility before awarding contracts. The form includes a declaration for offerors to certify their compliance with the Buy Indian Act, including details on ownership and registration with the System of Award Management (SAM). Misrepresentation risks legal penalties under U.S. law. The document serves as an essential tool for ensuring that contracts associated with the act benefit Native enterprises while maintaining regulatory integrity.
    Lifecycle
    Title
    Type
    Uintah-Ouray Service Unit Pest Control Services
    Combined Synopsis/Solicitation
    Sources Sought - Pest Control Services at Uintah-Ouray Service Unit
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