6515--36C25925Q0361| Request for Quote on Optitop 150/40/80HC-100 (Brand Name Only)
ID: 36C25925Q0361Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 19 (36C259)Greenwood Village, CO, 80111, USA

NAICS

Irradiation Apparatus Manufacturing (334517)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/527ab799cbdd44e7bf942e5e9d8bd956/view
Timeline
    Description

    The Department of Veterans Affairs (VA) has issued a Request for Quote (RFQ) for the Optitop 150/40/80HC-100 medical equipment, specifically designated as brand name only. This procurement is aimed at sourcing a replacement part necessary for the Rocky Mountain Regional VA Medical Center in Aurora, Colorado, and is set aside for small businesses in compliance with federal regulations. The RFQ emphasizes the importance of acquiring original equipment manufacturer (OEM) parts to ensure the operational efficiency of critical medical equipment used in veteran healthcare services. Interested vendors must submit their quotes by April 17, 2025, at 12:00 PM Mountain Time, and can direct inquiries to Contract Specialist Lynn Lim at lynn.lim@va.gov or by phone at 303-712-5798.

    Point(s) of Contact
    Lynn LimContract Specialist
    (303) 712-5798
    lynn.lim@va.gov
    Files
    Title
    Posted
    36C25925Q0361.docx
    The Department of Veterans Affairs (VA) has issued a request for quote (RFQ) for the Optitop 150/40/80HC-100, designated as the brand name only. The solicitation number for this RFQ is 36C25925Q0361, and responses are due by April 17, 2025, at 12:00 PM Mountain Time. The procurement falls under the Product Service Code 6515 and NAICS Code 334517, with no Recovery Act funds involved. The RFQ is set aside for the Small Business Administration (SBA). The place of performance will be the Rocky Mountain Regional VA Medical Center located in Aurora, Colorado. Interested firms can access detailed requirements through attached documents, including a comprehensive statement of work and approved business need justification pertaining to the Optitop product. This solicitation demonstrates the VA's commitment to sourcing essential medical equipment to support healthcare services for veterans.
    36C25925Q0361 0001.docx
    This document is an amendment to Solicitation 36C25925Q0361 issued by the Department of Veterans Affairs, specifically pertaining to the procurement of the Optitop 150/40/80HC-100 medical device (brand name only). The main purpose is to communicate updates related to questions and answers regarding the solicitation, while confirming that the response deadline remains unchanged. The response is due by April 17, 2025, at 12:00 Mountain Time. The contracting office is located in Greenwood Village, Colorado, and performance will take place at the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. The amendment aims to enhance communication and clarity for potential bidders by providing a document with questions and their corresponding answers, thus facilitating informed submissions. This reflects standard procedures in government Requests for Proposals (RFPs), showcasing a transparent procurement process aimed at ensuring that vendors have the necessary information to participate effectively.
    36C25925Q0361 0002.docx
    The document is an amendment to a previous combined solicitation regarding the procurement of the Optitop 150/40/80HC-100, designated under solicitation number 36C25925Q0361 by the Department of Veterans Affairs. It announces the cancellation of this solicitation due to the requirement no longer being necessary. The contracting office, located at 6162 South Willow Drive, Suite 300, Greenwood Village, CO, includes contact information for the contract specialist, Lynn Lim. The place of performance is specified as the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. This announcement reflects the typical processes involved in government RFPs, highlighting the need for adjustments in contract solicitations based on evolving requirements.
    Approved BNJ Optitop 1504080HC 100.pdf
    The Department of Veterans Affairs, specifically the Network Contracting Office 19, is seeking to procure replacement parts for the Ysio Max X-Ray machine. The specific part required is the Optitop 150/40/80HC-100 (P/N 03345209), necessary for repairs that are not covered under the current service contract due to user negligence. This procurement is justified under Brand Name Justification, as Siemens is the original manufacturer, and only OEM certified parts can be utilized to maintain contract service. Market research confirmed Siemens as the sole source, although outreach to multiple suppliers, including authorized distributors, yielded no responses. The estimated value of this procurement is positioned above the Micro-Purchase Threshold yet below the Simplified Acquisition Threshold, and it adheres to FAR guidelines for sole-source acquisitions. The documentation includes necessary certifications from the contracting officer, affirming the accuracy of the justification. This initiative underscores the VA’s commitment to employing proper materials for essential medical equipment repairs, ensuring operational efficiency and compliance within established procurement frameworks.
    Combine Synopsis Optitop 1504080HC 100.docx
    The document is a Request for Quote (RFQ) from the Rocky Mountain Regional VA Medical Center, seeking quotes for the Optitop 1504080HC-100 medical equipment. This RFQ is set aside for small businesses, in compliance with federal regulations. Interested parties must submit written questions by April 11, 2025, and quotes by April 17, 2025, exclusively via email to the specified address. The procurement is governed by the commercial item acquisition process, and the final contract will be a firm-fixed price. The evaluation criteria prioritize technical capability and price, with all submissions needing to demonstrate that quoted items are sourced from authorized suppliers and meet the required specifications. Additionally, the submission process includes a detailed outline of what to include in the quotes, emphasizing the necessity for new, OEM products and specific prohibitions against gray market items. Lastly, the RFQ outlines various federal acquisition regulations and clauses applicable to the procurement, reinforcing compliance and prioritizing transparency in the selection process. This solicitation reflects the VA's strategic commitment to sourcing reliable medical equipment from small, verified businesses while ensuring service quality and regulatory adherence.
    Questions and Answers for Optitop 1504080HC 100.docx
    The communication pertains to the procurement of a replacement part for the Rocky Mountain Regional VA Medical Center, specifically the Optitop 1504080HC 100. It clarifies that this procurement is neither a recompete nor a new project, but rather a necessary component for repair. The inquiry about the functional location number was addressed, with the corresponding identifier provided as "400-557106." Overall, this document underscores the process involved in sourcing repair parts within the federal healthcare system, emphasizing efficient response to operational needs without the context of competitive bidding or prior contracts.
    Statement of Work Optitop 1504080HC 100.docx
    The Eastern Colorado HealthCare System, specifically the Rocky Mountain Regional VA Medical Center (RMRVAMC), is issuing a Firm-Fixed Contract to procure one Siemens Ysio Max X-ray Tube (OPTITOP 150/40/80HC-100). The order specifies the quantity, operational delivery within 30 days, and that all items must be shipped to the designated VA facility in Aurora, Colorado, with specific delivery hours excluding federal holidays. The contractor is required to provide operation and maintenance manuals in both binder and digital formats, along with a compiled schedule of recommended maintenance. Notably, the document outlines security protocols stating that contractors will not access VA computers or Protected Health Information (PHI), with all data for analysis being de-identified. The contract emphasizes operational security without requiring a Security Accreditation Package, reflecting compliance with VA regulations on contractor engagement and patient data protection. Overall, this document represents a standard federal procurement process for medical equipment, demonstrating the VA's commitment to maintaining and upgrading healthcare services for veterans.
    Lifecycle
    Title
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    6515--36C25925Q0361| Request for Quote on Optitop 150/40/80HC-100 (Brand Name Only)
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    Combined Synopsis/Solicitation
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