BUY INDIAN SET-ASIDE - FEDERAL FACILITIES ASSESSMENT - OCAO IHS
ID: 246-25-Q-0019Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEOK CITY AREA INDIAN HEALTH SVCOKLAHOMA CITY, OK, 73114, USA

NAICS

Engineering Services (541330)

PSC

SUPPORT- PROFESSIONAL: ENGINEERING/TECHNICAL (R425)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/64ff1c77ef4c4580b182b770c00b32b8/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified Indian-owned enterprises to conduct a comprehensive facility condition assessment for 23 facilities in the Oklahoma City area. The primary objective of this procurement is to evaluate the condition of hospitals and clinics, identifying deficiencies across various components such as architectural, mechanical, and electrical systems, and to develop maintenance plans based on the findings. This initiative underscores the government's commitment to ensuring safe and functional healthcare facilities while prioritizing Indian economic enterprises in federal contracting. Interested parties must submit their written quotes for RFQ # 246-25-Q-0019 within the specified timeframe, with a performance period of 90 days post-award, and are encouraged to contact Edson Yellowfish at Edson.Yellowfish@ihs.gov or 405-951-3888 for further details.

    Point(s) of Contact
    Edson Yellowfish
    (405) 951-3888
    Edson.Yellowfish@ihs.gov
    Files
    Title
    Posted
    Buy Indian Compliant Form.pdf
    The Department of Health & Human Services' Indian Health Service outlines the requirements of the Buy Indian Act through its Indian Economic Enterprise Representation Form. This form serves as a self-certification tool for Offerors, confirming their status as an “Indian Economic Enterprise” under specific legal definitions at key contract stages: submission of an offer, contract award, and throughout contract performance. Offerors must notify the Contracting Officer immediately if their eligibility changes during these periods. Additionally, eligible enterprises must register with the System of Award Management (SAM). The form includes a representation section where the Offeror declares if they meet the criteria for Indian ownership. The document emphasizes the legal consequences of providing false information and the necessity for accurate representation in contracting under the Buy Indian Act. This structure aims to ensure compliance among Native American businesses seeking federal contracts and reinforces the prioritization of Indian-owned enterprises in government procurement processes.
    COMBINED SYNOPSIS SOLICITATION.docx
    The document outlines a Request for Quote (RFQ) # 246-25-Q-0019 for a comprehensive facility condition assessment for the Indian Health Services in the Oklahoma Area. This solicitation is strictly set aside for Indian-owned enterprises and requires written quotes, as no formal solicitation document will be issued. The period of performance for the project is 90 calendar days from the notice to proceed. Evaluation of submitted quotes will be based on a combination of technical capabilities, key personnel, and past performance, with an emphasis on technical capabilities being the most significant factor. Offerors are required to provide references from previous contracts similar to the requested services. Alongside price considerations, non-price factors will heavily influence the evaluation process. The document also lists applicable Federal Acquisition Regulation (FAR) clauses and Health and Human Services Acquisition Regulation (HHSAR) clauses relevant to the solicitation, emphasizing the importance of compliance with government contracting standards. Additionally, it stipulates that all contractors must be registered in the SAM database prior to award and requires specific vendor information to be included with quotes. This RFQ serves as a vital procurement opportunity targeting Indian economic enterprises while ensuring rigorous standards for evaluation and compliance in public contracting processes.
    Questions -2025 Facility Condition Assessment 01272025.pdf
    The Oklahoma City Area Indian Health Services (IHS) issued a Request for Information (RFI) regarding a Facility Condition Assessment scheduled for 01/24/2025. The purpose is to gather information from contractors to aid in assessing and managing current facility conditions. Key topics covered include the desire for an ADA accessibility checklist, regulatory compliance with environmental and hazardous waste management, and how contractors will access data from the Facility Equipment Data System (FEDS) and Health Facilities Data System (HFDS). The IHS specified that contractors would primarily receive data in Excel format and would not directly upload it into FEDS due to new security measures. The deliverables outlined focus on inspection-related tasks rather than construction, clarifying expectations for documentation like progress reports and punch lists. Overall, the RFI serves merely for informational purposes, aiming to assist in future RFP or ITB processes and will not lead to immediate contract awards.
    SOW-Facility Condition Assessment SOW OK4AWA01Z4.pdf
    The document outlines a Statement of Work for a Facility Condition Assessment involving 23 facilities under the Indian Health Services in the Oklahoma City area, scheduled for October 2024. Its primary goal is to evaluate the condition of hospitals and clinics, identifying deficiencies across architectural, civil, mechanical, electrical, and structural components. The contractor is tasked with conducting comprehensive assessments to gather data for backlog maintenance evaluations and develop multi-year and annual work plans. Key components of the assessment include a thorough inspection of facilities, analysis of deficiencies, and life cycle evaluations for necessary renewals. The assessment aims to ensure regulatory compliance, operational efficiency, and the safety of patients and staff. The contractor must deliver a variety of reports, including executive summaries and detailed descriptions of major deficiencies, alongside cost estimates for required repairs. The performance period for the project is 90-days post-award, divided into fieldwork and reporting phases, while ensuring minimal disruption to healthcare services. This initiative emphasizes the government's commitment to maintaining safe and functional healthcare facilities through systematic evaluation and planning.
    Lifecycle
    Title
    Type
    BUY INDIAN SET-ASIDE - FEDERAL FACILITIES ASSESSMENT - OCAO IHS
    Currently viewing
    Combined Synopsis/Solicitation
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