Justification & Approval for Emergency HVAC Repair at Sac Valley National -- Z1NB
ID: QNE--NCA-25-000130Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINTENANCE OF HEATING AND COOLING PLANTS (Z1NB)

Original Source

https://sam.gov/opp/cba6d76307654e639e5e69bfa1d9bf35/view
Timeline
    Description

    The Department of Veterans Affairs, through the National Cemetery Administration, is seeking a contractor to replace a non-functional HVAC unit at the Sacramento Valley National Cemetery due to an urgent need for temperature control. The project involves the procurement and installation of a new 5-ton HVAC unit, thermostat, and associated labor, with an estimated budget of $35,000, to ensure compliance with safety regulations that mandate moderate indoor temperatures. This emergency replacement is critical as the current conditions pose health risks, and the selected contractor, Veterans Choice Services (VCS), LLC, a verified Service-Disabled Veteran-Owned Small Business, has prior experience with similar installations at the site. The contract period is scheduled from March 1 to June 30, 2025, and interested parties can contact Auvorie Benson at auvorie.benson@va.gov or 703-630-9347 for further details.

    Point(s) of Contact
    Auvorie BensonCO
    (703) 630-9347
    auvorie.benson@va.gov
    Files
    Title
    Posted
    JA Signed.pdf
    The Department of Veterans Affairs, through the National Cemetery Administration, seeks approval for a contract to replace a non-functional HVAC unit at the Sacramento Valley National Cemetery due to unusual and compelling urgency. The plan involves procuring a new 5-ton HVAC unit, along with a thermostat and necessary installation services, estimated at $35,000, to restore temperature control in the building's breakroom, where the temperature currently falls dangerously low. The urgency stems from safety regulations mandating moderate temperatures, which are not being met, creating conditions that could lead to health issues. The contractor, Veterans Choice Services (VCS), LLC, identified as a verified Service-Disabled Veteran-Owned Small Business (SDVOSB), has previously completed similar emergency HVAC installations for the National Cemetery Administration and is familiar with the site. The contract period is set from March 1 to June 30, 2025. Given the timing and specificity of this emergency requirement, this request for a sole-source contract is justified under federal procurement regulations allowing for exceptions to full and open competition due to the urgency of the HVAC replacement.
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    Justification & Approval for Emergency HVAC Repair at Sac Valley National -- Z1NB
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