The Department of Veterans Affairs issued a Sources Sought Notice for Cooling Unit Maintenance Services required at the James J. Peters Medical Center in Bronx, NY, scheduled to begin on February 15, 2025. The purpose of this notice is to gather information to assist in market research, not to award a contract immediately. Interested contractors must provide various information, including company details, capability statements, experience examples, and relevant certifications. There is an emphasis on complying with set-aside requirements for socio-economic categories, such as service-disabled veteran-owned and women-owned small businesses. Furthermore, it outlines limitations on subcontracting, stating that no more than 50% of the total contract amount can be subcontracted to firms that are not certified in the required socio-economic categories. The notice seeks to ensure that satisfactory performance can be achieved either through self-performance or appropriate subcontracting while adhering to federal compliance regulations. Interested parties are encouraged to direct inquiries to the designated Contract Specialist, Chris Weider. Overall, this document serves as a preliminary step in the procurement process for essential maintenance services for VA facilities.
The Department of Veterans Affairs is seeking a contractor for Cooling Unit Maintenance Services at the James J. Peters VA Medical Center. The contract involves quarterly preventative maintenance for 22 air conditioning units, ensuring they meet manufacturer guidelines and specifications. A firm-fixed price award is planned for a base year (February 15, 2025 – February 14, 2026), with four potential one-year options.
Responsibilities of the contractor include performing maintenance inspections, keeping accurate records, providing service reports within ten days, and ensuring compliance with safety and health standards as outlined by OSHA. The contractor must furnish all necessary personnel, parts, and tools, employing only new OEM parts. Maintenance operations will occur during regular business hours and require coordination with the Contracting Officer Representative (COR).
Additionally, personnel must follow strict security protocols when entering VA buildings. This contract represents a critical effort to maintain the operational efficiency of essential HVAC systems within the healthcare facility while adhering to regulatory and safety standards.