J041--FY25 | Cooling Unit Maintenance Services (Base +4)
ID: 36C24225Q0216Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)
Timeline
  1. 1
    Posted Jan 16, 2025, 12:00 AM UTC
  2. 2
    Updated Jan 23, 2025, 12:00 AM UTC
  3. 3
    Due Jan 24, 2025, 9:00 PM UTC
Description

The Department of Veterans Affairs is seeking qualified contractors to provide cooling unit maintenance services for 22 air-conditioning units at the James J. Peters VA Medical Center in Bronx, NY. The procurement includes a base year contract starting February 17, 2025, with four additional one-year options, focusing on routine and quarterly maintenance to ensure operational efficiency and compliance with safety standards. The total award amount for this project is approximately $19 million, and interested bidders must submit their proposals electronically by January 24, 2025. For further inquiries, potential offerors can contact Contract Specialist Christopher J. Weider at Christopher.Weider@va.gov.

Point(s) of Contact
Christopher J WeiderContract Specialist
Christopher.Weider@va.gov
Files
Title
Posted
Jan 23, 2025, 3:26 PM UTC
The document outlines a Request for Proposal (RFP) issued by the Department of Veterans Affairs (VA) for preventive maintenance services on 22 air-conditioning units at the James J. Peters VA Medical Center in Bronx, NY. The contract is set for a base year beginning February 17, 2025, with four additional one-year options available. The total award amount for the project is approximately $19 million. The contractor will be responsible for all aspects of maintenance, including parts, labor, and adherence to manufacturer guidelines, with quarterly maintenance visits and detailed reporting requirements. Eligibility for the RFP is set as unrestricted but includes provisions for small business set-asides. The document emphasizes compliance with safety and regulatory standards, including OSHA and specific VA directives, while requiring bidders to submit their proposals electronically by January 24, 2025. Invoices must be submitted digitally, ensuring efficient processing and adherence to prompt payment regulations. This RFP reflects the VA's commitment to ensuring operational efficiency and maintaining critical facilities for veteran care.
Jan 13, 2025, 5:05 PM UTC
The Department of Veterans Affairs (VA) is seeking quotes for preventative maintenance services for twenty-two air-conditioning units at the James J. Peters VA Medical Center in Bronx, NY. The Request for Quotes (RFQ) is anticipated to be issued around January 17, 2025, with a response deadline set for January 24, 2025, at 4:00 PM Eastern Time. This contract, classified under NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning Contractors), is designated as a service-disabled veteran-owned small business (SDVOSB) set-aside, which emphasizes its focus on supporting veteran entrepreneurship. The base performance period is from February 17, 2025, to February 14, 2026, with four potential one-year extensions. Interested contractors must be registered in the System for Award Management (SAM) at the time of quote submission. For inquiries, potential offerors are instructed to contact the designated Contract Specialist via email. This presolicitation notice outlines the VA's commitment to ensuring efficient environmental control management through targeted maintenance services, underlining its focus on partnering with veteran-owned businesses in federal contract opportunities.
Dec 26, 2024, 6:11 PM UTC
The Department of Veterans Affairs issued a Sources Sought Notice for Cooling Unit Maintenance Services required at the James J. Peters Medical Center in Bronx, NY, scheduled to begin on February 15, 2025. The purpose of this notice is to gather information to assist in market research, not to award a contract immediately. Interested contractors must provide various information, including company details, capability statements, experience examples, and relevant certifications. There is an emphasis on complying with set-aside requirements for socio-economic categories, such as service-disabled veteran-owned and women-owned small businesses. Furthermore, it outlines limitations on subcontracting, stating that no more than 50% of the total contract amount can be subcontracted to firms that are not certified in the required socio-economic categories. The notice seeks to ensure that satisfactory performance can be achieved either through self-performance or appropriate subcontracting while adhering to federal compliance regulations. Interested parties are encouraged to direct inquiries to the designated Contract Specialist, Chris Weider. Overall, this document serves as a preliminary step in the procurement process for essential maintenance services for VA facilities.
Jan 23, 2025, 3:26 PM UTC
The document outlines an amendment to solicitation number 36C24225Q0216 issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 2. Its main purpose is to answer queries from potential bidders, closing the period for questions. The amendment specifies that there is no existing maintenance contract on the units, and the current contract covers routine and quarterly maintenance, with all systems reported to be in good condition. Additionally, it clarifies that subcontracting for maintenance or service requests is subject to specific solicitation clauses. This amendment is a standard procedure within the context of government Requests for Proposals (RFPs), ensuring transparency and clarity for contractors interested in providing services under federal grants and state/local contracts. The document adheres to required federal guidelines, emphasizing compliance and communication between contracting officers and potential offerors.
Dec 26, 2024, 6:11 PM UTC
The Department of Veterans Affairs is seeking a contractor for Cooling Unit Maintenance Services at the James J. Peters VA Medical Center. The contract involves quarterly preventative maintenance for 22 air conditioning units, ensuring they meet manufacturer guidelines and specifications. A firm-fixed price award is planned for a base year (February 15, 2025 – February 14, 2026), with four potential one-year options. Responsibilities of the contractor include performing maintenance inspections, keeping accurate records, providing service reports within ten days, and ensuring compliance with safety and health standards as outlined by OSHA. The contractor must furnish all necessary personnel, parts, and tools, employing only new OEM parts. Maintenance operations will occur during regular business hours and require coordination with the Contracting Officer Representative (COR). Additionally, personnel must follow strict security protocols when entering VA buildings. This contract represents a critical effort to maintain the operational efficiency of essential HVAC systems within the healthcare facility while adhering to regulatory and safety standards.
Jan 23, 2025, 3:26 PM UTC
The document outlines Wage Determination No. 2015-4187 from the U.S. Department of Labor, detailing minimum wage requirements under the Service Contract Act (SCA) for federal contracts in New York, specifically focusing on various occupations across multiple counties. It notes that contracts initiated on or after January 30, 2022, must adhere to the minimum wage of $17.20 per hour unless otherwise specified. For contracts awarded between January 1, 2015, and January 29, 2022, the minimum wage is set at $12.90 per hour. The document provides a comprehensive listing of occupation codes and corresponding hourly rates for numerous job titles, detailing fringe benefits and mandatory health and welfare contributions for workers. It highlights specific requirements, including sick leave and vacation policies, as mandated by Executive Orders and the SCA. Additionally, it addresses classification processes for unlisted job titles, emphasizing compliance with wage determinations and the need for contractor reporting. The thoroughness of this wage determination affirms the government's commitment to fair labor practices, ensuring covered employees receive equitable wages and benefits in accordance with federal standards.
Lifecycle
Title
Type
Solicitation
Presolicitation
Sources Sought
Similar Opportunities
Y1DZ--618-25-202, Replace Chiller #4
Buyer not available
The Department of Veterans Affairs is soliciting proposals for the replacement of Chiller 4 at the Minneapolis VA Health Care System, specifically within Building 69. This project involves the removal of the existing chiller and installation of a new 1,100-ton centrifugal liquid chiller, along with necessary updates to associated equipment such as pumps and filters, all while ensuring compliance with environmental regulations and operational compatibility. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), with an estimated project cost ranging from $1,000,000 to $2,000,000, and a performance period of 190 calendar days following the notice to proceed. Interested contractors must submit their proposals electronically by April 28, 2025, and can direct inquiries to Contract Specialist Trevor W Keyworth at Trevor.Keyworth@va.gov.
Y1DA--CON NRM 653-25-101 Replace Bldg 65 Chillers
Buyer not available
The Department of Veterans Affairs is seeking qualified contractors for the replacement of chillers in Building 65 at the Roseburg VA Medical Center. The project involves comprehensive renovations, including the replacement of three chillers, roof leak repairs, and upgrades to the chemical feed control system, all while adhering to strict safety and compliance regulations. This initiative is crucial for enhancing the facility's mechanical infrastructure and ensuring efficient cooling to meet healthcare standards for veterans. Proposals are due by April 30, 2025, with an estimated contract value between $2,000,000 and $5,000,000, and interested parties should contact Contract Specialist Toni J. Knight at Toni.Knight@va.gov for further details.
4120--B15 HVAC Equipment Procurement
Buyer not available
The Department of Veterans Affairs is seeking qualified vendors to supply four split system air conditioning units and necessary installation components for Building 15 at the VA Medical Center in West Haven, Connecticut. This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and aims to replace outdated heating and ventilating systems, ensuring compliance with relevant safety standards and building codes. Interested parties must submit their quotations by April 11, 2025, including a completed price schedule and necessary certifications via the System for Award Management, with evaluations prioritizing price and SDVOSB status. For further inquiries, vendors can contact Nathan Langone at Nathan.Langone@va.gov or by phone at 603-624-4366.
Z2DA--657-23-108JC, FCA - Repair Air Handler AC-1 (VA-25-00052824) John J. Cochran Veterans Hospital
Buyer not available
The Department of Veterans Affairs is seeking qualified contractors to undertake the repair of Air Handler AC-1 at the John J. Cochran Veterans Hospital in St. Louis, MO. This project, identified as 657-23-108JC, involves significant construction work, including the replacement of a steam humidifier, addressing duct leakage, and replacing approximately 68 variable air volume boxes, with an estimated total cost between $2,000,000 and $5,000,000 and a project duration of around 550 days. The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), emphasizing compliance with local codes and VA regulations, particularly regarding COVID protocols. Interested contractors must register in the System for Award Management (SAM) and the Veteran Small Business Certification database, with proposal submissions expected to begin around March 30, 2025, and due by May 12, 2025. For further inquiries, contractors can contact David Sterrett, Contract Specialist, at david.sterrett@va.gov or (913) 946-1146.
Z1DA--556-23-104 Chilled Water Piping From Bldg.188 to Bldg.3
Buyer not available
The Department of Veterans Affairs is soliciting bids for the installation of chilled water piping from Building 188 to Building 3 at the Captain James A. Lovell Federal Health Care Center in North Chicago, Illinois. This project, identified as number 556-23-104, requires contractors to provide all necessary labor, materials, and equipment, with a focus on adhering to safety and operational standards within a healthcare environment. The estimated contract value ranges from $1,000,000 to $2,000,000, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Interested bidders must submit their proposals via email by 10:00 AM local time on April 15, 2025, with a virtual bid opening scheduled for the same day at 11:00 AM. For further inquiries, potential bidders can contact Contracting Officer Stacy G. Hoover at Stacy.Hoover2@va.gov.
Z1DA--692-24-105 Replace B211A Chiller
Buyer not available
The Department of Veterans Affairs is seeking qualified contractors for the replacement of the B211A Chiller at the Southern Oregon Rehabilitation Center. This construction project involves the removal of the existing chiller and installation of a new Dunham Bush ACDR55B model, with a contract value estimated between $500,000 and $1,000,000. The project is critical for maintaining efficient HVAC operations in a healthcare setting, ensuring minimal disruption to patient care services during the installation process. Interested contractors must submit their proposals by 12:00 PM PDT on May 2, 2025, following a site visit scheduled for April 8, 2025, and are encouraged to contact Contract Officer Helen Woods at Helen.Woods@va.gov for further inquiries.
J041--Chiller Preventative and Corrective Maintenance Services
Buyer not available
The Department of Veterans Affairs is seeking proposals for Chiller Preventative and Corrective Maintenance Services at the Southeast Louisiana Veterans Health Care System in New Orleans, LA. The procurement aims to secure a contractor to provide chemical treatment, preventative maintenance, routine and emergency repair services, as well as on-the-job training for government-owned chiller equipment. This opportunity is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) under NAICS code 238220, which pertains to plumbing, heating, and air-conditioning contractors. Interested vendors must submit their electronic quotes by April 17, 2025, at 1:00 p.m. Central Standard Time to Rachel.Babin@va.gov, and a site visit is scheduled for April 3, 2025, to facilitate understanding of the project scope.
N043-- Install New Chiller Pumps for CLC Building 135
Buyer not available
The Department of Veterans Affairs (VA) intends to award a sole source contract to American Veteran Construction Corp. for the installation of new chiller pumps at the Community Living Center (CLC) Building 135, located at the New Jersey Healthcare Systems (NJHCS) Lyons Campus. The project involves replacing the existing main chilled water pumps (5A and 5B) with two Bell Gossett 20 HP pumps, along with necessary demolition, installation of associated piping, concrete bases, and electrical components, including Variable Frequency Drives (VFDs). This work is critical for maintaining the HVAC systems within the facility, ensuring optimal performance and compliance with VA guidelines. Interested parties are invited to express their interest and capabilities by submitting detailed information to the contracting officer, Lateisha Robinson, at Lateisha.Robinson@va.gov, by 10:00 AM EST on March 31, 2025, as this notice is not a solicitation for proposals.
Z2DA--657A4-21-800, TF - FCA - Remove and Replace End-of-Life HVAC Infrastructure Building 1
Buyer not available
The Department of Veterans Affairs is seeking proposals from qualified contractors for the removal and replacement of end-of-life heating, ventilation, and air conditioning (HVAC) infrastructure at Building 1 of the John J. Pershing VA Medical Center in Poplar Bluff, Missouri. This project, designated as VA Project No. 657A4-21-800, aims to modernize critical HVAC systems to enhance operational efficiency and safety within the facility, with a contract value estimated between $10 million and $20 million. The procurement is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), reflecting the government's commitment to supporting veteran-owned enterprises in federal contracting. Interested bidders must submit their proposals by April 15, 2025, and are encouraged to contact Contract Specialist Lucia Cowsert at lucia.cowsert@va.gov or 913-758-9912 for further information.
J041--Chiller Upgrade
Buyer not available
The Department of Veterans Affairs is soliciting proposals for the upgrade of chiller units at the Newington VA Medical Center in Connecticut, under solicitation number 36C24125Q0361. The project involves a comprehensive overhaul of existing McQuay chiller units, requiring contractors to provide all necessary resources, including labor, materials, and equipment, in accordance with a detailed Performance Work Statement (PWS). This procurement is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 238220, emphasizing the importance of maintaining operational efficiency and safety standards in a healthcare environment. Proposals are due by April 18, 2025, at 10:00 AM Eastern Time, and interested parties should direct inquiries to Contracting Officer Tnauri Woodbridge at tnauri.woodbridge@va.gov or by phone at 203-932-5711 x2892.