Davis-Monthan AFB Air Show 2025 On and Off Base Traffic Control
ID: FA487725QA120Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4877 355 CONS PKDAVIS MONTHAN AFB, AZ, 85707-3522, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS (W099)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Defense is soliciting proposals for traffic control services during the Davis-Monthan Air Force Base Air Show 2025, scheduled for March 22-23, 2025. The procurement aims to establish a comprehensive traffic management strategy to ensure safety and efficiency for the expected influx of vehicles, requiring the contractor to develop and implement a detailed Traffic Plan, manage personnel, and obtain necessary permits. This opportunity is set aside for small businesses under NAICS code 532490, with a revenue cap of $40 million, and interested vendors must submit their quotes by 2 PM on February 28, 2025, following clarification questions due by February 24. For further inquiries, potential bidders can contact Jonathan Turk at jonathan.turk@us.af.mil or Gavin Corcoran at gavin.corcoran.1@us.af.mil.

    Files
    Title
    Posted
    The document lists various roadways and areas within a city, likely related to traffic and parking management. The streets mentioned include Craycroft, Swan, Alvernon Way, Contractors Way, Aviation, Ajo Way, and Golf Links. This compilation suggests a focus on infrastructure, potentially indicating a request for proposals (RFP) or grant on improving or maintaining traffic and parking in these specific locations. The repeated mention of Golf Links emphasizes its significance in the context, possibly indicating multiple projects or considerations within that area. Overall, the document appears to be a preliminary outline or reference point for future governmental actions regarding traffic and parking management in these neighborhoods, potentially as part of an RFP process aimed at enhancing urban infrastructure.
    The Performance Work Statement outlines the requirements for traffic control measures during the 2025 Davis-Monthan Air Force Base Air Show scheduled for March 22-23. Due to increased vehicle traffic, the contractor must provide and manage traffic control measures including signage, barriers, and personnel. They are tasked with creating a comprehensive Traffic Plan, which needs Government and Department of Transportation approval at least 30 days before the event. The contractor will also manage approximately 200-300 Government augmentees for traffic control, ensuring that they are trained and directed effectively. All necessary permits must be obtained and compliance with traffic laws is mandatory for contractor personnel. The document includes requirements for inbound and outbound traffic management, logistical provisions for traffic control equipment, and adherence to safety regulations. The primary goal of the traffic control measures is to facilitate efficient vehicle transit while ensuring safety and security during the air show. This outlines a structured response to large-scale events, emphasizing organization, compliance with regulations, and preparedness.
    The document FA487725QA120 outlines various clauses and requirements applicable to federal contracts, specifically with a focus on compliance, unique item identification, and payment procedures. It includes references to numerous clauses related to compensation, whistleblower rights, safeguarding information, and restrictions on telecommunications and services from specific regions. Notably, the document specifies the obligation for contractors to use unique item identifiers for items valued at $5,000 or more, ensuring traceability of government-provided goods. Furthermore, it details electronic payment procedures through the Wide Area Workflow (WAWF) system to streamline contractor payments and receiving reports. The Offeror’s representations and certifications cover various business designations, including small businesses and those owned by veterans or minorities, providing a clear understanding of eligibility criteria for government contracting. The document emphasizes compliance with numerous regulations, including environmental safeguards and restrictions on foreign entities involved in U.S. procurements. Overall, this RFP serves as a comprehensive guide to contract stipulations, aiming for adherence to federal standards while fostering transparency and fairness in government procurement processes.
    The document addresses inquiries related to a specific government Request for Proposal (RFP). It clarifies that bidders must quote the complete requirement rather than individual Contract Line Item Numbers (CLINs). Detailed requirements for each CLIN can be found in the Performance Work Statement accompanying the RFP. Additionally, it specifies that awards will be made before the commencement of the period of performance. This succinct guidance is crucial for potential vendors to understand bidding protocols, ensuring compliance with the RFP's structured process and timelines. The information reinforces the importance of comprehensive bidding and adherence to outlined requirements for successful participation in government contracting.
    The RFQ #FA487725QA120 outlines a solicitation by the Davis-Monthan Air Force Base for traffic control services related to the DM Air Show 2025. This procurement is classified under a Total Small Business set-aside, with a size standard of $40 million. The contract will follow a firm-fixed price structure encompassing traffic control plan development, implementation on and off-base, equipment rental, and training. Offerors must meet technical acceptability and price criteria, with the lowest priced technically acceptable offer receiving the award. Important submission deadlines include questions by February 24, 2025, and quotes by February 25, 2025. Offerors are responsible for monitoring the RFQ for amendments. Provisions in the solicitation include clauses regarding fund availability and the exclusion of Class I ozone-depleting substances. This document serves as an essential guide for potential bidders in responding to governmental requirements while ensuring compliance with applicable regulations and policies.
    The document outlines a Request for Quotation (RFQ) #FA487725QA120 for traffic control services during the DM Air Show 2025 at Davis-Monthan Air Force Base. The RFQ is a commercial procurement under FAR Part 13, set aside for small businesses within the NAICS code 532490, with a revenue cap of $40 million. The government reserves the right to award multiple or no contracts based on what is advantageous. The contract includes several line items (CLINs) related to traffic plan development, implementation, equipment rental, and training. Technical acceptability and lowest price will be crucial for bid evaluation. Quotes must be submitted by email by 2pm on February 28, 2025, following clarification questions by February 24. Various attachments, including a performance work statement and site maps, support this solicitation. Key regulations and clauses regarding evaluation, funding availability, and environmental guidelines define the bidding process and contractor responsibilities. The intent is to create a comprehensive traffic management strategy that ensures the safety and efficiency of traffic during the air show while adhering to federal standards and environmental considerations.
    The document is a checklist for submitting a Special Events Permit Application in Pima County. It outlines the necessary steps and requirements for applicants seeking to host special events, aiming to ensure safety and compliance with local regulations. Key components of the application include submitting the application online, providing a Commercial General Liability insurance Certificate of Insurance (COI) with minimum coverage of $2 million per occurrence, and developing a Traffic Control Plan (TCP) prepared by a barricade company. Off-duty law enforcement coordination for traffic control may be required. Applicants must also revise their insurance or traffic control plans if required by county officials and submit payment for the application fee. Overall, this checklist provides a structured approach to facilitate the permitting process for special events while prioritizing public safety and regulatory adherence.
    The Special Events Permit Application Checklist outlines the requirements for obtaining a special events permit in Pima County, Arizona. Applicants must submit an online application, along with a Certificate of Insurance (COI) that provides a minimum coverage of $2 million per occurrence and aggregate. Pima County and its districts must be listed as additional insureds, with potential for increased coverage based on the event's nature. A Traffic Control Plan (TCP) is also required, prepared by a barricade company and subject to review by the Pima County Department of Transportation. Additionally, applicants may need to coordinate off-duty law enforcement for event control. Any revisions to the COI or TCP must be communicated to the special events staff, and an application fee must be paid via the specified methods. This document serves as a comprehensive guide for applicants to ensure compliance with county regulations and public safety during special events.
    The document appears to be a fragmented or corrupted file with extensive gibberish, making it difficult to extract coherent information. However, it seems to reference themes related to government requests for proposals (RFPs), federal grants, or local/state funding opportunities. Within the structure, there might be considerations regarding structural improvements, compliance with safety regulations, and environmental assessments relevant to these government initiatives. The underlying purpose likely revolves around planning and funding plans in the context of federal and state projects, emphasizing the need for safety, regulatory compliance, and thorough assessments prior to undertaking any construction or alteration work. Consequently, the file hints at a significant focus on logistics, management related to construction projects, environmental safety measures, and proper handling of hazardous materials. The lack of cohesive text limits a detailed analysis, but the document may aim to provide guidelines or resources pertaining to environmental health and safety in relation to government construction projects, highlighting the importance of thorough assessments before starting initiatives funded through public grants and proposals.
    Similar Opportunities
    WOW2025-TRAMS SYSTEM
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the WOW2025-TRAMS SYSTEM, aimed at providing shuttle services during the 2025 Wings Over Wayne Open House at Seymour Johnson Air Force Base in North Carolina. The contractor will be responsible for managing, equipping, and staffing shuttle services for approximately 50,000 guests daily, utilizing six trams (with an option to increase to eight) that can accommodate 50-60 passengers each. This contract, valued at $20,500,000, emphasizes quality assurance, compliance with federal regulations, and the importance of equitable opportunities for women-owned small businesses. Interested parties should contact 2d Lt Jensen Jones at jensen.jones.2@us.af.mil or Nelson Sosa at nelson.sosa@us.af.mil, with the contract effective from March 4, 2025, and services required from May 3-4, 2025.
    CY25 KAFB Air Show – Pyrotechnics
    Buyer not available
    The Department of Defense, through the Department of the Air Force, is seeking qualified small businesses to provide professional pyrotechnic services for the CY25 Kirtland AFB Air Show scheduled for May 31 and June 1, 2025. Contractors will be responsible for delivering two daily pyrotechnic displays, each lasting approximately 30 minutes, while adhering to USAF safety standards and ensuring compliance with all necessary regulations and licensing requirements. This procurement is crucial for enhancing public engagement during the air show, emphasizing safety and professionalism in the execution of the event. Interested parties must submit their quotes by March 7, 2025, with proposals remaining valid until June 3, 2025. For further inquiries, contact SSgt Alexander Ramsower at alexander.ramsower@us.af.mil or 505-846-6673.
    Shuttle Buses Services f/ Beale AFB Airshow 2025
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors to provide shuttle bus services for the Beale Air Force Base Airshow scheduled for June 7-8, 2025. The contractor will be responsible for supplying 18 school buses, drivers, technicians, and dispatchers, ensuring compliance with federal and state safety standards, and managing transportation logistics for equipment and personnel during the event. This service is crucial for facilitating attendee access to the airshow, which is expected to draw a significant crowd, and requires strict adherence to security regulations and emergency procedures. Interested parties should contact Teresa Perez at teresa.perez.9@us.af.mil or Lt. Joshua Sweat at joshua.sweat.2@us.af.mil for further details, and must be prepared to meet the liability insurance requirement of at least one million dollars.
    Nellis AFB 2025 Air Show Security Equipment
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking a contractor to provide security equipment for the 2025 Aviation Nation Air Show at Nellis Air Force Base in Nevada, scheduled for April 4-6, 2025. The contractor will be responsible for supplying advanced security screening equipment, including specialized detection towers and handheld wands, capable of processing 3,600 attendees per hour while ensuring the detection of prohibited items. This procurement is critical for maintaining a secure environment for an expected 200,000 attendees at a major public event. Interested parties should contact SrA Carlos Burnes at carlos.burnes@us.af.mil or call 652-7022 for further details, as this opportunity is set aside for small businesses under the SBA guidelines.
    Vehicle Barrier Maintenance and Repair
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for Vehicle Barrier Maintenance and Repair services at Luke Air Force Base, with a total contract value of $34 million. The procurement aims to ensure the operational readiness of vehicle barriers through preventive maintenance, routine service calls, and necessary repairs over a performance period from April 1, 2025, to March 31, 2030, including multiple option periods. This contract is particularly significant as it supports the security infrastructure at military installations, emphasizing compliance with federal labor standards and environmental regulations. Interested small businesses must acknowledge amendments to the solicitation and submit their proposals by the specified deadlines, with primary contact Sabastian Halstead available at sabastian.halstead@us.af.mil or 623-856-2729 for further inquiries.
    Golf Cart Rentals (Airshow 2025)
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking proposals for golf cart rental services for the Air and Space Expo 2025 at Beale Air Force Base in California. The procurement requires the delivery of 65 golf carts, including 40 electric 4-seat carts, 10 electric 6-seat carts, and 15 gas-powered utility vehicles, along with onsite technician services and equipment management during the event. This contract is crucial for ensuring reliable transportation solutions to support the successful execution of the expo, emphasizing safety and operational efficiency. Proposals must be submitted via email by the specified deadline, with all carts required to be delivered by June 6, 2025, and further inquiries can be directed to Teresa Perez at teresa.perez.9@us.af.mil or Lt. Joshua Sweat at joshua.sweat.2@us.af.mil.
    SOUND SYSTEM FOR 2025 TINKER AIR SHOW
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking a contractor to provide a comprehensive sound system for the 2025 Tinker Air Show, scheduled from June 27 to June 29, 2025, at Tinker Air Force Base in Oklahoma. The contractor will be responsible for delivering high-quality audio coverage for an expected crowd of over 200,000 attendees, ensuring operational setup by June 27 at 1300 hours, and adhering to safety and logistical guidelines while coordinating with existing military systems. This procurement is a total small business set-aside, emphasizing the importance of small business participation in federal contracting, with a firm fixed-price contract structure and a proposal deadline of March 7, 2025. Interested parties should contact Javon Tharps at javon.tharps@us.af.mil or Donald Wallar at donald.wallar@us.af.mil for further details.
    Traffic Light Repair Holloman AFB, NM
    Buyer not available
    The Department of Defense, through the U.S. Air Force's 49th Contracting Squadron, is soliciting quotations for traffic light repair services at Holloman Air Force Base, New Mexico. The project involves the replacement of outdated traffic control systems at two intersections, including the installation of new NEMA Type 3 cabinets, 360° monitoring cameras, and Uninterruptable Power Supply (UPS) systems, all aimed at enhancing traffic management and safety. This initiative underscores the importance of maintaining operational readiness and safety standards in military facilities. Interested small businesses must submit their quotations by March 18, 2025, with a site visit scheduled for February 27, 2025; for further inquiries, contact Andrea Diaz Acevedo at andrea.diaz-acevedo@us.af.mil or Leonardo Dominguez at leonardo.dominguez.1@us.af.mil.
    2025 JBLE Air Show-Tents, Tables & Chairs
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide tents, tables, and chairs for the 2025 JBLE Air Show at Langley Air Force Base in Virginia. The procurement includes the rental and management of event equipment, with responsibilities encompassing delivery, setup, teardown, and removal, all while adhering to safety regulations and compliance with federal, state, and local laws. This opportunity is crucial for ensuring a successful airshow event scheduled from April 25-27, 2025, with setup beginning on April 23 and removal concluding by April 28. Interested parties must submit their proposals by the specified deadline, and for further inquiries, they can contact Nathan Kemmerer at nathan.kemmerer@us.af.mil or 757-225-0227.
    Forecast to Industry 2025
    Buyer not available
    The Department of Defense, through the Defense Information Systems Agency (DISA), is soliciting proposals for the Forecast to Industry (F2I) event scheduled for November 3, 2025, with an option for November 2, 2026. The procurement aims to secure services related to facilities, audiovisual, and electrical support for this annual event, which serves to provide industry partners with acquisition forecasts and facilitate networking opportunities. Key requirements include venue selection for up to 800 attendees, stage setup, lighting, catering, and ensuring robust safety and security measures. Proposals must be submitted by March 21, 2025, and will be evaluated based on a Lowest Price Technically Acceptable (LPTA) process, emphasizing technical compliance and budget adherence. Interested parties can contact Michael Pirone at michael.e.pirone.civ@mail.mil for further information.