Building Automation Systems Preventive Maintenance Service for U.S. Embassy in Harare, Zimbabwe
ID: 19Z11526Q0002Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY HARAREWASHINGTON, DC, 20520, USA

NAICS

Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers (423730)

PSC

MAINTENANCE OF HEATING AND COOLING PLANTS (Z1NB)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/04507180f6504bbba6487500737e8a21/view
Timeline
    Description

    The U.S. Department of State is soliciting quotations for preventive maintenance services for Building Automation Systems (BAS) at the U.S. Embassy in Harare, Zimbabwe, under RFQ number 19Z11526Q0002. The contract will cover a one-year base period with three optional one-year extensions, commencing no later than March 30, 2026, and includes tasks such as site visits, troubleshooting, and system evaluations to ensure optimal performance of the BAS. This maintenance service is critical for the efficient operation of the embassy's heating and cooling systems, ensuring a comfortable environment for staff and visitors. Quotations must be submitted electronically by November 10, 2025, at 1700hrs (Harare Time) to HarareGSOProcurement@state.gov, and interested vendors must provide required documentation, including proof of active SAM registration.

    Files
    Title
    Posted
    BAS PMS Solicitation No 19Z11526Q0002.pdf
    The U.S. Embassy in Harare, Zimbabwe, issued RFQ # 19Z11526Q0002 for firm-fixed price preventive maintenance services for its Building Automation Systems (BAS). The contract is for a one-year base period with three one-year options, starting no later than March 30, 2026. The scope includes two annual BAS PM site visits, investigation, troubleshooting, trend/alarm configuration, and user account management. The contractor must develop a PM Service Activity Schedule and site-specific checklists after the initial visit. Annual tasks include panel/controller inspection, sequence confirmation, and BAS evaluation for potential upgrades. Every five years, sensor calibration and point-to-point checkout are required. Deliverables include electronic documentation, schedules, and detailed PM reports after each visit. Work outside the PM scope requires separate approval and purchase orders. The Quality Assurance and Surveillance Plan outlines performance thresholds and complaint procedures, aiming for no more than one customer complaint per month.
    Cover letter_BAS PMS Solicitation No 19Z11526Q0002.pdf
    GSO Procurement & Contracting in Harare, Zimbabwe, has issued Request for Quotations (RFQ) number 19Z11526Q0002 for preventive maintenance services of a Building Automation System. The U.S. Government intends to award a contract to the responsible company offering the lowest price. Quotations are due by November 10, 2025, at 1700hrs (Harare Time), and must be submitted electronically to HarareGSOProcurement@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, with file sizes not exceeding 30MB. Required submissions include SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information from Section 3, and proof of active SAM (System for Award Management) registration, which is mandatory prior to proposal submission.
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