Building Automation Systems Preventive Maintenance Service for U.S. Embassy in Harare, Zimbabwe

GSO Procurement & Contracting in Harare, Zimbabwe, has issued Request for Quotations (RFQ) number 19Z11526Q0002 for preventive maintenance services of a Building Automation System. The U.S. Government intends to award a contract to the responsible company offering the lowest price. Quotations are due by November 10, 2025, at 1700hrs (Harare Time), and must be submitted electronically to HarareGSOProcurement@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, with file sizes not exceeding 30MB. Required submissions include SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information from Section 3, and proof of active SAM (System for Award Management) registration, which is mandatory prior to proposal submission.

The U.S. Embassy in Harare, Zimbabwe, issued RFQ # 19Z11526Q0002 for firm-fixed price preventive maintenance services for its Building Automation Systems (BAS). The contract is for a one-year base period with three one-year options, starting no later than March 30, 2026. The scope includes two annual BAS PM site visits, investigation, troubleshooting, trend/alarm configuration, and user account management. The contractor must develop a PM Service Activity Schedule and site-specific checklists after the initial visit. Annual tasks include panel/controller inspection, sequence confirmation, and BAS evaluation for potential upgrades. Every five years, sensor calibration and point-to-point checkout are required. Deliverables include electronic documentation, schedules, and detailed PM reports after each visit. Work outside the PM scope requires separate approval and purchase orders. The Quality Assurance and Surveillance Plan outlines performance thresholds and complaint procedures, aiming for no more than one customer complaint per month.