Contractor technical support, preventive maintenance, and corrective maintenance of ESS (SESSMP Program)
ID: NAVIFOR-SESSMPType: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVSUP FLT LOG CTR NORFOLKNORFOLK, VA, 23511-3392, USA

NAICS

Custom Computer Programming Services (541511)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS (J063)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Defense, specifically the Department of the Navy through NAVSUP Fleet Logistics Center Norfolk, is soliciting proposals for contractor technical support, preventive maintenance, and corrective maintenance services for electronic security systems under the SESSMP Program. The procurement aims to ensure the reliability and functionality of security systems, which are critical for safeguarding sensitive information and facilities. Interested vendors must demonstrate qualifications, including Top Secret Facility Clearance and relevant technician certifications, with a strong emphasis on past performance and pricing in the evaluation process. Proposals are due by January 16, 2025, and inquiries can be directed to Justin Hall at justin.d.hall12.civ@us.navy.mil.

    Point(s) of Contact
    Files
    Title
    Posted
    This document outlines a list of equipment and supplies relevant to a government procurement request, specifically detailing various products from multiple manufacturers such as Aiphone, Altronix, and HID. The items include communication systems, surveillance cameras, power supplies, and security hardware, indicating a focus on security infrastructure and technology. Each product is accompanied by its part number and a brief description, facilitating easier identification and evaluation of options. The document mentions pricing structures categorized into different option periods, suggesting a multi-year contracting approach which is typical in government RFPs. This indicates a systematic procurement process aimed at securing necessary supplies efficiently. The intention appears to support local, state, or federal entities with their security needs through structured bidding and potential grant utilization for funding. Overall, this procurement list serves as a comprehensive resource for suppliers, helping them to understand government requirements and enabling them to submit tailored proposals responding to specified needs in security technology and infrastructure development.
    This document outlines a list of various electronic and security-related products along with their respective manufacturers and part numbers, commonly referenced in government RFPs and federal grants. It includes items such as master and door stations, power supplies, cameras, and security modules from manufacturers like AIPHONE, Altronix, Assa Abloy, and LENEL. Each product is categorized by its type—e.g., power supplies, cameras, and door locks—with specifications detailing features and purposes. Additionally, the document presents unit pricing for multiple option periods, indicating a structured approach to procurement for governmental projects. The content serves as a catalog to assist in choosing products that meet the requirements set forth in upcoming procurement requests, highlighting the emphasis on security and surveillance within government facilities. Overall, the document is a comprehensive resource aimed at facilitating informed decision-making in the context of federal and state procurement processes.
    The Past Performance Information Form is a critical document utilized in federal government RFPs and grants to gather performance data on prospective contractors. It requires detailed information about the offeror, including contract identifiers, customer details, and performance metrics such as total contract value and personnel involved. The form emphasizes demonstrating relevant experience by prompting users to provide a comprehensive description of the work performed, aligning with the solicitation's scope. Additionally, it requests information regarding subcontractors, highlighting their contributions and the value of subcontracts issued. This structured approach ensures that decision-makers assess the contractor's past performance and capability to fulfill future contract obligations, enhancing transparency and accountability in the procurement process.
    The document outlines a "Past Performance Report Form" requested by the U.S. Naval Supply System (NAVSUP) Fleet Logistics Center Norfolk (FLCN) to evaluate a contractor's previous performance as it pertains to a potential contract award. The form must be completed and submitted by January 16, 2025, and includes sections for the contractor’s identification, contract details, and specific quality assessments. The evaluation criteria comprise the contractor's history of meeting requirements, timeliness, responsiveness, and overall strengths and weaknesses. Respondents are prompted to provide insights on customer satisfaction, instances of rework, ability to maintain schedules, effectiveness in resolving issues, cost control, and any similar contracted efforts. The aim is to assess the contractor’s likelihood of success in fulfilling governmental requirements and to ascertain the quality of previous work. Overall, this document serves to inform procurement decisions regarding contractor reliability and capability in government contracts.
    The file currently cannot be accessed as it seems to be a placeholder indicating that the content is not available for display. It does not contain any information related to federal government RFPs, grants, or state and local proposals, which are typically documents outlining funding opportunities or requests for project proposals. Given the lack of content, no topics, key ideas, or supporting details can be extracted or summarized. The purpose of government files in this context usually involves soliciting bids, detailing grant opportunities, or providing guidelines for funding requests, but without specific content, it is impossible to provide a coherent summary or analysis. Further action is required to access the correct document for a meaningful review.
    The document outlines security and operational guidelines for contractors working within Naval Information Forces (NAVIFOR) facilities. Contractors must comply with all local security directives and return all classified materials upon contract completion. Contractor personnel are required to have Top Secret clearance and must not have direct access to EKMS equipment. Instead, they will only handle Controlled Unclassified Information and submit electronic security system designs through secured networks (NIPRNet and SIPRNet). The contractor must also adhere to OPSEC requirements, which will be specified in the contract award and require prior approval for any subcontracting. These measures are essential to protect classified information and maintain security within NAVIFOR operations, reflecting the heightened security protocols typical in government contracting.
    The Contractor Discrepancy Report is a formal document used by government agencies to address issues or discrepancies with contractors in fulfilling contractual obligations. It includes details such as the contract number, task order number (if applicable), the date, and the addresses of both the contractor and the facility. The main focus is on documenting the nature of the discrepancy, along with a response from the contractor regarding the cause and the corrective actions taken. The report requires signatures from both the Contracting Officer's Representative (COR) and the contractor's representative, indicating acknowledgement of the discrepancy and any actions taken. The final section allows for the government’s comments on the contractor’s response, further ensuring accountability and clarity in communication. This procedural document is crucial within the framework of federal RFPs, grants, and state and local procurements, promoting transparency, compliance, and corrective measures to maintain the integrity of government contracts. Overall, its structured approach facilitates effective resolution of issues that may arise during the contract duration.
    The SESSMP Solicitation N0018925Q0040 addresses several inquiries regarding the procurement and maintenance services for electronic security systems within NAVIFOR. Key points include the allowance for substituting obsolete equipment with current models and a minimum staffing requirement of four qualified Engineering Tech II personnel. All personnel accessing classified systems must have a current TOP SECRET/SCI eligibility. The contractor will have access to government servers for software updates where applicable, and the responsibility for renewing LENEL SSA will fall to the contractor. A "system refresh" of the security system in Bahrain is excluded from this contract, requiring a separate agreement. The document outlines requirements for proposal content, including the need for individual documents for each evaluation factor and the necessity of an active Facility Clearance for the prime contractor. The incumbent contractor is J2 Associates LLC. Overall, this solicitation emphasizes qualifications, equipment standards, and the reporting structure necessary for maintaining electronic security systems, aligning with federal standards for service contracts.
    The document outlines questions and answers related to the SESSMP Solicitation N0018925Q0040, focusing on procurement and qualifications for electronic security systems maintenance and support. Key topics include the substitution of obsolete equipment, security clearance requirements for personnel, software and licensing responsibilities, and the number of required Engineering Technician IIs. It clarifies that contractors must ensure personnel possess at least a TOP SECRET/SCI clearance, and that preventive maintenance access will depend on whether systems are part of stand-alone or integrated environments. The contractor is also responsible for renewing licenses like the Lenel SSA and providing necessary updates for system software. Additionally, it addresses concerns regarding equipment storage, administrative hours, and contractor qualifications while confirming there is no incumbent contractor for this solicitation. Overall, the document serves to clarify operational procedures and expectations associated with the proposal for securing the contract.
    The document outlines a federal Request for Proposal (RFP) (N0018925Q0040) issued by the Navy Cyber Forces Command for security engineering and support services. The RFP specifies a due date for offers on January 21, 2025, and emphasizes that the acquisition is set aside for small businesses. It includes detailed instructions for submission, requiring vendors to demonstrate compliance with specific technical certifications and past performance criteria. Key elements include the necessity for a Facility Clearance at the Top Secret level and current technician certifications. Vendors must provide evidence of relevant contracts, alongside pricing for the required services categorized into multiple items spanning various periods, ranging from basic support to optional services. The evaluation will prioritize non-price submissions, such as technical qualifications and past performance, while price may become a decisive factor in cases of equivalence among proposals. Emphasis is placed on adherence to Federal travel regulations and proper handling of materials as outlined in the Performance Work Statement (PWS). Overall, the RFP reflects stringent requirements typical of federal procurement processes, aiming to secure effective and compliant service provision.
    The document outlines Request for Quote (RFQ) N0018925Q0040, issued by the Navy Cyber Forces Command, for various support services, including physical security engineering and related travel costs. It specifies essential submission requirements for vendors, including evidence of Top Secret Facility Clearance and current technician certifications. The evaluation process prioritizes past performance, followed by pricing, emphasizing ongoing service support options up to four years. The RFQ mandates adherence to specific clauses and allows for different methods of submission while remaining open to questions until January 6, 2025. In total, the contract covers multiple item lines for support services, travel expenses, and materials, with predefined financial caps. The selection criteria highlight a strong emphasis on vendor reliability and prior experience impacting overall award decisions, reflecting key goals of transparency, compliance, and effectiveness prevalent in government procurement processes.
    The document is a solicitation for the procurement of Support Services related to the Security Engineering and Support Services Management Program (SESSMP) from the Navy Cyber Forces Command. The relevant solicitation number is N0018925Q0040, with proposals due by 11:00 AM on January 16, 2025. The RFP outlines the requirements for vendors, emphasizing the need for an active Facility Clearance (FCL) at the Top Secret level, technical certification, and proof of relevant past performance. The solicitation consists of base and option periods extending through 2030, with specified requirements for travel and materials under Firm Fixed Price (FFP) terms. Evaluation factors include facility clearance (acceptable/unacceptable), technical qualifications (current technician certifications), and past performance evaluations based on recency and relevancy of previous contracts. The price factor, while less significant, will be considered, particularly if proposals are closely comparable in other evaluation categories. Overall, this procurement aims to ensure service efficiency, compliance with federal and naval standards, and value for taxpayer funds while promoting participation from small businesses, including those owned by veterans and other disadvantaged groups.
    The Naval Supply Systems Command (NAVSUP) Fleet Logistics Center Norfolk plans to issue a firm-fixed price Purchase Order for contractor support focused on the Electronic Security System maintenance at the Naval Information Forces (NAVIFOR) facility in Suffolk, VA. This requirement, following the Federal Acquisition Regulation (FAR), aims to provide preventative and corrective maintenance services to uphold the Shore Electronic Security System Maintenance Program (SESSMP). The solicitation, structured as a 100% Small Business Set-Aside, is expected to be posted around December 4, 2024, with a potential performance period beginning March 30, 2025, extending through September 29, 2030, including options. Contractors interested in submitting a quote must be registered in the System for Award Management (SAM) database, as submissions from non-registered offerors will be deemed ineligible. Clarifications can be sought from designated NAVSUP contacts. This document emphasizes the government's commitment to supporting small businesses while ensuring compliance and efficient maintenance of security equipment at government installations.
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