58--OSTB-REPLACE SECURITY SYSTEM CAMERAS/MON
ID: 140P1325Q0027Type: Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THENATIONAL PARK SERVICEIMR SANTA FE(12100)SANTA FE, NM, 87504, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

VIDEO RECORDING AND REPRODUCING EQUIPMENT (5836)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ef5f30814c734043a1cba3c9abf8603c/view
Timeline
    Description

    The Department of the Interior, specifically the National Park Service, is seeking qualified contractors for the replacement of security system cameras at the Old Santa Fe Trail Building in Santa Fe, NM. The project involves the installation of 24 new Milestone-compatible Axis IP cameras and the necessary network infrastructure, with a focus on enhancing security for staff and protecting valuable artifacts. This procurement is critical for maintaining the integrity and safety of a National Historic Landmark, ensuring compliance with federal standards throughout the installation process. Interested small businesses must submit their proposals by May 8, 2025, with a site visit scheduled for April 23, 2025, and inquiries accepted until April 28, 2025. For further information, potential bidders can contact Colin Read at colin_read@nps.gov or by phone at 720-670-0464.

    Point(s) of Contact
    Read, Colin
    (720) 670-0464
    colin_read@nps.gov
    Files
    Title
    Posted
    A04_SOW_OSTB_2024_12_10.pdf
    The National Park Service has issued a Request for Proposal (RFP) for the replacement of the video surveillance system at the Old Santa Fe Trail Building, a National Historic Landmark in Santa Fe, NM. This project aims to enhance security for staff and protect valuable artifacts through the installation of 24 new Milestone-compatible Axis IP cameras and the necessary network infrastructure. The performance-based scope of work includes replacing network cabling with copper and fiber optic cables, installing power over Ethernet switches, and ensuring compliance with applicable regulations. The project must be completed within 90 days of the award and will require all camera systems to support specific technical standards, including environmental ratings and operational capabilities. Contractors are responsible for quality control, safety, and adherence to federal standards throughout installation. Additionally, guidelines stipulate the careful integration of the surveillance system into the historic structure without disrupting existing services. Government-furnished items such as existing network infrastructure will aid the contractor's efforts, while the contractor is expected to provide all remaining necessary equipment and licensing for the surveillance system’s successful operation. This project reflects the commitment of the National Park Service to maintaining the integrity and security of its historic facilities.
    A06_OSFT_Exterior_CAMERAS_2024_11_04_0002.pdf
    A06_OSTB_FLOOR_PLAN_2024_11_04_0002.pdf
    A15_Brand_Name_Justification_0001.pdf
    The document outlines the justification for the National Park Service (NPS) to procure a video surveillance and camera system specifically featuring Axis Communications brand cameras for the Old Santa Fe Trail Building. The existing surveillance equipment is outdated, necessitating an upgrade to enhance security for staff and visitors. The justification for limiting competition to Axis brand cameras is rooted in their unique compatibility with the NPS's surveillance software, Milestone XProtect, ensuring full functionality. The procurement is authorized under federal regulations, establishing that only Axis cameras can meet the agency's needs without compromising system capabilities. Although attempts will be made to solicit offers openly, the specific compatibility requirements create barriers for other manufacturers. The document mentions that costs will be deemed fair and reasonable based on previous agency acquisitions, and no additional market research was necessary, given the agency-wide use of the requisite software. The NPS acknowledges that future acquisitions could benefit from exploring different surveillance software options to increase brand compatibility, but such changes are beyond the scope of this procurement action. The certifications provided reinforce the accuracy and completeness of the justification.
    B12_RFI_01_-_140P1325Q0027_0001.pdf
    The government file RFI 01 140P1325Q0027 pertains to the replacement of security system cameras at a facility with stable power and various wall types, primarily adobe. The installation may require drilling and potentially conduit in specific areas. It outlines that a new Command Control system will not be utilized, nor is there an existing Milestone VMS in place. Indoor and outdoor camera placements are specified in the accompanying floor plan, with particular areas requiring specialized camera functionalities like 360-degree views and Pan/Tilt/Zoom capabilities. The CCTV and IT security aspects are addressed; the system must be integrated into a secure government network, but the contractor is not responsible for server hardening or cybersecurity compliance, which falls under DOI IT staff responsibilities. While continuous monitoring is required, contractors do not need to provide an IT security plan or ensure complete FISMA compliance. Overall, the document details the expectations and specifications for the installation of a new security camera system as part of a governmental initiative to enhance facility safety.
    B12_RFI_03_-_140P1325Q0027_-NPS_response_0003.pdf
    This government document pertains to RFI 03 140P1325Q0027, which addresses the replacement of security system cameras. The proposal deadline cannot be extended. Inquiry responses clarify that current cameras receive power from poles near the annex building, and new underground conduits must be installed under paved areas; however, contractors are responsible for junction and termination box provisions. The government will furnish necessary interior painting supplies, such as lime plaster and neutralizing primer, to refresh walls post-work. Additionally, the use of Point-To-Point network devices for signal transmission from the new exterior cameras to the building is permitted if contractors provide appropriate hardened equipment. This document is part of a broader initiative to enhance security systems, ensuring contractors are well-informed on expectations and requirements, thus facilitating compliance and effective project execution.
    RFI_02_-_140P1325Q0027_0002.pdf
    The document pertains to a Request for Information (RFI) regarding the replacement of security system cameras within a federal government building. It outlines specific inquiries that highlight essential project requirements. Firstly, it questions whether Axis brand cameras are mandatory or if equivalent alternatives are acceptable, referencing a brand justification document on sam.gov. Secondly, it seeks clarification on cabling responsibilities, emphasizing that installation from the cameras to the data rooms in the building's basement is required, while noting existing infrastructure. Additionally, the document mentions a missing drawing that is essential to understanding the scope of work, with a commitment to provide the necessary plans. This RFI serves to ensure clarity on specifications and deliverables for potential contractors, facilitating a comprehensive approach to the security system upgrades. Overall, it reflects the government's proactive stance in addressing project requirements and ensuring the readiness of all related documentation.
    Sol_140P1325Q0027_Amd_0001.pdf
    The document outlines an amendment to solicitation number 140P1325Q0027, regarding the installation of security cameras at the Old Santa Fe Trail Building in Santa Fe, NM. The amendment includes instructions for acknowledging receipt of the amendment and the procedures for submitting changes to previously submitted offers. It specifies the deadline for receiving offers and inquiries, indicating that all terms and conditions of the original solicitation remain unchanged except where noted. A site visit is scheduled for April 23, 2025, as part of the offer process, with a deadline for questions set for April 28, 2025. The amendment communicates the necessity for contractors to confirm receipt and adhere to specified timelines for submission to ensure proper consideration of their proposals. Overall, the document serves to update potential bidders on critical procedural changes related to the solicitation and emphasizes the importance of compliance with specified instructions to avoid rejection of offers.
    Sol_140P1325Q0027_Amd_0002.pdf
    The document is an amendment to solicitation number 140P1325Q0027, specifically pertaining to a project for the installation of security cameras at the Old Santa Fe Trail Building. This amendment, identified as 0002, outlines several crucial updates, including the posting of responses to requests for information (RFI 02) and the inclusion of two attachments: OSFT Exterior Cameras and OSTB Floor Plan. It emphasizes the necessity for contractors to acknowledge receipt of this amendment and provides the time frame for submissions, indicating that late acknowledgments may lead to rejection of offers. Additionally, it details the procedures for modifying existing offers and highlights that all other terms and conditions of the solicitation remain unchanged. Key dates include a site visit scheduled for April 23, 2025, and the last day for questions, which is April 28, 2025. The document, essential for maintaining compliance in federal contracting processes, ensures that all interested parties are informed of the changes and can prepare accordingly for their submissions related to the security installation project.
    Sol_140P1325Q0027_Amd_0003.pdf
    This document serves as an amendment to solicitation 140P1325Q0027 concerning the installation of security cameras at the Old Santa Fe Trail Building. It outlines important modifications, including the acknowledgment process for recipients which must be completed before the specified deadline. Key deadlines include the last day for questions on April 28, 2025, and a scheduled site visit on April 23, 2025. The primary purpose of the amendment is to provide a post Request for Information (RFI) and set forth additional instructions while confirming that all other terms and conditions remain unchanged. The document includes contact information for the contracting officer and a point of contact for the site visit, ensuring potential contractors can clarify any issues before responding. This amendment is crucial for ensuring compliance among bidders and facilitating a transparent procurement process for the federal project.
    Sol_140P1325Q0027.pdf
    The document outlines a Request for Quotation (RFQ) from the National Park Service for the provision and installation of Brand Name Security Cameras at the Old Santa Fe Trail Building in Santa Fe, NM. The solicitation, numbered 140P1325Q0027, specifies a 100% Small Business set-aside, with an associated NAICS code of 561621 and a small business size standard of $25 million. Quotes are due by May 8, 2025, at 1 PM (MT), with a site visit scheduled for April 23, 2025. Interested contractors must be registered in the System for Award Management (SAM) and obtain a Unique Entity Identifier (UEI) before submitting proposals. The evaluation of bids will consider price, technical capabilities, and prior experience with similar projects. Required submittal documents include a completed SF1449, product specifications, a capabilities statement, and references for prior work. The selected contractor will enter a firm-fixed price contract following FAR Part 13, emphasizing a commitment to compliance with various regulations, including safety and labor standards. Overall, this RFQ highlights the government’s aim to enhance security measures while ensuring support for small businesses in federal contracting.
    Lifecycle
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    OSTB-REPLACE SECURITY SYSTEM CAMERAS/MON
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