6830--Dry Ice Machine for James H. Quillen VAMC R & D
ID: 36C24925Q0084Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF249-NETWORK CONTRACT OFFICE 9 (36C249)MURFREESBORO, TN, 37129, USA

NAICS

Industrial Gas Manufacturing (325120)

PSC

GASES: COMPRESSED AND LIQUEFIED (6830)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/a2b21de5dc4b4dd89373096f567b1cf6/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for a Dry Ice Machine for the James H. Quillen Veterans Affairs Medical Center (VAMC) in Mountain Home, Tennessee. The procurement aims to acquire a machine capable of producing hard, dense ice pellets with specific production capabilities, including a minimum output of 55 kg (121 lb) per hour, and operating on three-phase power. This equipment is essential for supporting the research and development activities at the facility. Interested small businesses must submit their proposals by December 23, 2024, at 5 PM Central Time, and inquiries should be directed to Contracting Officer Elizabeth Trimm via email, as phone calls are not accepted.

    Point(s) of Contact
    Elizabeth TrimmContracting Officer
    No Phone Calls Accepted
    Elizabeth.Trimm@va.gov
    Files
    Title
    Posted
    36C24925Q0084_1.docx
    The document outlines a solicitation (36C24925Q0084) issued by the Department of Veterans Affairs for the procurement of a Dry Ice Machine for the James H. Quillen Veterans Affairs Medical Center located in Mountain Home, Tennessee (ZIP code 37684). The submission deadline for proposals is set for December 23, 2024, at 10 AM Central Time. This solicitation is categorized under Product Service Code 6830 and NAICS Code 325120. It is confirmed that Recovery Act funds are not being utilized for this procurement. This request is specifically set aside for small businesses under the Small Business Administration (SBA) guidelines. The contracting office is based in Murfreesboro, Tennessee (ZIP code 37129), and queries related to the solicitation should be directed to Contracting Officer Elizabeth Trimm via email, as phone inquiries are not accepted. The document serves as a formal request for proposals, aiming to solicit bids for the required equipment to support research and development at the facility. Compliance with the outlined requirements is essential for potential vendors.
    36C24925Q0084.pdf
    The document presents a Request for Quote (RFQ) for a Brand Name or Equal Dry Ice Machine intended for the James H. Quillen Veterans Affairs Medical Center. It includes essential logistical information such as requisition and contract numbers, solicitation dates, and contact details for the contracting officer, Elizabeth Trimm. The RFQ is open to all businesses, with specific provisions for small business participation under various designations. The submission process requires the interested parties to clarify questions by a specified date and submit quotes electronically by the deadline. Following the Buy American Act, all quoted items must comply with its stipulations. The document details pricing requirements, delivery addresses, and necessary invoicing procedures, emphasizing electronic submission for efficiency. Various clauses, terms, and conditions regarding contract performance, payment terms, and compliance with federal regulations are outlined, ensuring transparency and adherence to procurement guidelines. Overall, the RFQ demonstrates the government’s intention to procure commercial products efficiently while promoting compliance with legal standards and support for small businesses.
    36C24925Q0084 0001_1.docx
    This document serves as an amendment to a previous solicitation for a Dry Ice Machine, specifically intended for the James H. Quillen Veterans Affairs Medical Center's Research and Development department. The solicitation number is 36C24925Q0084, with responses due by December 23, 2024, at 10 AM Central Time. The request is set aside for the Small Business Administration (SBA) and falls under the Product Service Code 6830 and NAICS Code 325120. The contracting office is located in Murfreesboro, TN, and the performance will take place at the Mountain Home, TN facility. The document asserts that it utilizes no Recovery Act funds. For additional inquiries, point of contact is Contracting Officer Elizabeth Trimm, with specified instructions not to make phone calls. The overall purpose of this document is to solicit competitive proposals from qualified businesses to fulfill the requirement for a Dry Ice Machine for the specified VA medical center, emphasizing compliance with federal procurement guidelines.
    36C24925Q0084 0001 et.pdf
    The document is an amendment for solicitation 36C24925Q0084 issued by the Department of Veterans Affairs, specifically the Network Contracting Office 9 in Murfreesboro, TN. The purpose of this amendment is to respond to questions raised by bidders regarding the solicitation. It explicitly states that the original due date for submissions is not extended. The document addresses two primary inquiries: whether preventative maintenance or extended warranties are required (the answer is no), and if CO2 support is necessary (the response is also no). Administrative changes made in accordance with the Federal Acquisition Regulation (FAR) are noted in the amendment's text. The amendment reflects the ongoing process of managing procurement contracts within federal guidelines while addressing bidder concerns directly related to the solicitation's requirements.
    36C24925Q0084 0002_1.docx
    This document outlines an amendment to a previous solicitation for a dry ice machine for the James H. Quillen Veterans Affairs Medical Center (VAMC), identified by solicitation number 36C24925Q0084. The response deadline is set for December 23, 2024, at 10 AM Central Time. This solicitation is managed by the Department of Veterans Affairs, specifically by the Network Contracting Office 9 located in Murfreesboro, Tennessee. The document indicates a set-aside for Small Business Administration (SBA) participation and includes the relevant Product Service Code (6830) and NAICS code (325120). The location for the performance of the contract will take place at the James H. Quillen VAMC in Mountain Home, Tennessee. A point of contact for inquiries is provided, highlighting the importance of written communication as phone calls are not accepted. The agency also notes the document will be archived 60 days after the response date, ensuring clarity on the timeline for interested parties. The summary reflects a formal procedure in the federal procurement process, emphasizing an opportunity for small businesses to engage with the VA's contracting needs.
    36C24925Q0084 0002 et.pdf
    The document is an amendment to a solicitation issued by the Department of Veterans Affairs Network Contracting Office 9 concerning a specific contract (ID: 36C24925Q0084). The purpose of the amendment is to address and respond to questions that arose between December 18 and December 20, 2024, regarding the solicitation. Importantly, the due date for submission of offers remains unchanged despite the issuance of this amendment. The key response provided clarifies that commissioning and training for the machine specified in the solicitation are not required. The document underscores the importance of adhering to specified deadlines and the proper acknowledgment of amendments by bidders to avoid rejection of their offers. The contracting officer, Elizabeth Trimm, signed the document, confirming its validity. Overall, this amendment serves to clarify solicitation details and maintain the integrity of the procurement process.
    36C24925Q0084 0003_1.docx
    This document is an amendment to a previous solicitation for a dry ice machine intended for the James H. Quillen Veterans Affairs Medical Center's research and development. It clarifies a correction to previously issued responses and extends the deadline for submission to December 23, 2024, at 5 PM Central Time. The contracting office is located in Murfreesboro, Tennessee, and the point of contact for the solicitation is Elizabeth (Lisa) Trimm, the Contracting Officer. This solicitation falls under the product service code 6830 and the NAICS code 325120, indicating it pertains to industrial gases. The file outlines how government entities, such as the Department of Veterans Affairs, are seeking bids for specific equipment to support their facilities, emphasizing adherence to acquisition regulations typical of government contracts. Overall, this amendment demonstrates the procedural updates necessary to keep potential bidders informed and compliant in the procurement process.
    36C24925Q0084 0003 et.pdf
    The document outlines an amendment to a solicitation issued by the Department of Veterans Affairs Network Contracting Office 9, extending the deadline for receipt of offers to December 23, 2024, at 5 PM CST. This extension addresses questions raised in a previous amendment and clarifies that commissioning and training for the machines in question are necessary for warranty validation. The amendment emphasizes that all other terms and conditions remain unchanged unless explicitly stated. The document is digitally signed by Contracting Officer Elizabeth Trimm, reinforcing the official nature of the communication. This amendment serves to facilitate further participation from potential contractors and ensures clarity regarding requirements, reflecting standard procedures in federal contracting to maintain compliance and efficiency in government procurements.
    ATTACHMENT 1 - SALIENT CHARACTERISTICS 36C24925Q0084.pdf
    The document outlines the essential specifications for the Cold Jet PE801 Dry Ice Machine, specifically concerning its equipment features and production capabilities. Key characteristics include the machine's ability to produce hard, dense ice pellets with diameters of 3mm and 16mm, along with a production capacity of at least 55 kg (121 lb) per hour. The machine operates on a voltage of 480 VAC ± 5% at 60 Hz with three-phase power. Additionally, the maximum dimensions for installation are provided, specifying a space requirement of 72 inches in length, 48 inches in width, and 72 inches in height. This worksheet serves as a guideline for proposals related to federal and state RFPs, ensuring compliance with specified operational standards and dimensions for prospective suppliers or contractors. The document is crucial for defining criteria in the procurement process, particularly in the context of delivering equipment necessary for government operations.
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    Title
    Type
    6830--Dry Ice Machine for James H. Quillen VAMC R & D
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    Combined Synopsis/Solicitation
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