FEMA/DECD Nationwide Fleet Maintenance
ID: 70FA5024R00000019Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFFEDERAL EMERGENCY MANAGEMENT AGENCYNATIONAL CONTINUITY SECTION(CON50)BERRYVILLE, VA, 22611, USA

NAICS

General Automotive Repair (811111)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES (J023)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/58724d4998fb4015a7453a2036f31e77/view
Timeline
    Description

    The Department of Homeland Security's Federal Emergency Management Agency (FEMA) seeks bids for fleet repair and recovery services, a 100% small business set-aside contract. FEMA requires around-the-clock, nationwide roadside assistance, including towing services, tire replacements, and major vehicle repairs, in support of its Disaster Emergency Communications Division (DECD).

    The agency prioritizes swift response times, efficient management, and stringent quality standards for the proposed services, which are crucial to its disaster response capabilities. The five-year contract, with a one-year base and four one-year options, offers a monthly subscription for fleet management, with additional fees for incident-based services.

    Interested parties should contact Daniel LaRussa by email, with proposals due August 28, 2024, to be eligible for this important homeland security initiative.

    Point(s) of Contact
    Daniel LaRussa
    (202) 316-3982
    daniel.larussa@fema.dhs.gov
    Files
    Title
    Posted
    1.1.4 - SOW Fleet Repair - Update.docx
    The Statement of Work outlines the requirements for the Contractor to provide fleet repair and recovery services for the Department of Homeland Security's Disaster Emergency Communications Division, which includes 24/7 national roadside assistance, repair management, and maintenance support for a fleet of over 600 vehicles and trailers. The Contractor must ensure services are conducted under manufacturer specifications, provide necessary materials and equipment, maintain compliance with safety and insurance standards, and deliver prompt responses to disaster-related repair needs. Additionally, the Contractor is responsible for managing estimates, invoices, and warranty provisions while coordinating closely with FEMA personnel.
    2.2.1-70FA5024R00000019 DL.pdf
    The document is a Request for Proposal (RFP) from FEMA for fleet repair and recovery services under an Indefinite Delivery/Indefinite Quantity (IDIQ) contract allowing for Firm Fixed Price (FFP) and Time & Materials (T&M) task orders. It outlines the contract structure, pricing mechanisms, technical direction expectations, and evaluation criteria for submitted proposals, highlighting the importance of both technical qualifications and cost rationale. Key attachments include a Statement of Work (SOW), cost template, and fleet statistics relevant to the proposal process.
    2.2.1-ATTACHMENT B DECD Fleet Statistics.pdf
    The document provides an overview of the fleet statistics for the Disaster Emergency Communications Division (DECD) of the Department of Homeland Security's Federal Emergency Management Agency, detailing a total of 615 vehicles, including light wheels, semi-tractors, cargo trucks, and specialty trailers. It also lists typical vehicle makes and models, including Ford, Freightliner, Chevrolet, and others, as well as trailer and generator brands. This information is intended to inform potential contractors about the scope and composition of the DECD fleet.
    2.2.1-ATTACHMENT C DECD Fleet Locations.pdf
    The document provides the locations of various FEMA Mobile Emergency Response System (MERS) offices across the United States, listing addresses in Frederick, MD; Bothell, WA; Thomasville, GA; Maynard, MA; Denver, CO; and Denton, TX. Additionally, it includes the address for the Sacramento, CA Incident Management Assistance Team (IMAT) and the DC Fort Worth TX Federal Center. These sites are designated for disaster emergency communications and fleet repair and recovery services.
    2.2.1-ATTACHMENT D QASP.pdf
    The Quality Assurance Surveillance Plan (QASP) outlines the Government's strategies for evaluating contractor performance against specified standards in the Statement of Work (SOW), including the right to inspect contractor records at any time. Key performance standards, such as compliance with specifications and timely responses to requests, must achieve a 100% Acceptable Quality Level (AQL) and will be monitored quarterly. Any necessary corrective actions must be communicated by the contractor to the Government within two business days of receiving surveillance results.
    2.2.1-ATTACHMENT E Vehicle Damage Scenarios.pdf
    Four scenarios involving vehicle issues during transit are detailed. In Scenario 1, a Ford 550 lost power due to a blown engine and needs towing and engine replacement. Scenario 2 involved a Cummings ISB engine that shut down due to a broken serpentine belt, which was successfully repaired roadside. Scenario 3 details a Cummings ISB vehicle that wouldn't start and required a battery replacement, while Scenario 4 reports a Dodge 3500 with an ABS light issue due to an open circuit, necessitating the replacement of the ABS ECU.
    2.2.1-ATTACHMENT F Quality Assurance Checklist.pdf
    The document is a Quality Assurance Checklist for the Department of Homeland Security’s Federal Emergency Management Agency, specifically focused on Fleet Repair and Recovery Services. It outlines various criteria for evaluating the performance of contractors during vehicle repairs and maintenance, including responsiveness, timeliness, and the use of quality parts. The form is designed to collect feedback from requesters to ensure compliance with service standards.
    2.2.1-ATTACHMENT G Cost-Price Template - Fleet Maintenance FY24.xlsx
    The document outlines a Fleet Management Package including three Contract Line Item Numbers (CLINs): CLIN 0001 for a monthly fee with unspecified costs for the base and option years; CLIN 0002 that details a service fee for emergency roadside assistance calls; and CLIN 0003 specifying service fees for repair and tire replacement jobs, all set at a fee per incident. The total costs for each CLIN remain undetermined.
    2.2.1-Solicitation - 70FA5024R00000019 8-7.pdf
    This document outlines a solicitation for an Indefinite Delivery/Indefinite Quantity contract by the Federal Emergency Management Agency (FEMA) for fleet repair and recovery services, emphasizing a comprehensive maintenance and repair strategy for over 600 vehicles. The scope includes 24/7 nationwide roadside assistance, towing, tire replacement, and major repairs, with proposals evaluated based on technical qualifications, corporate experience, and pricing structures. The contract also emphasizes the use of OEM parts, adherence to safety standards, and a robust Quality Assurance Surveillance Plan to ensure compliance with government regulations and standards.
    Lifecycle
    Title
    Type
    FEMA/DECD Nationwide Fleet Maintenance
    Currently viewing
    Combined Synopsis/Solicitation
    FEMA/DECD Nationwide Fleet Maintenance
    Presolicitation
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