W912LP-25-Q-5014 / 2-34 BCT Yellow Ribbon / Sioux City, IA
ID: W912LP-25-Q-5014Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7M8 USPFO ACTIVITY IA ARNGJOHNSTON, IA, 50131-1824, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/0f82b904c178432693a4f292a6535b02/view
Timeline
    Description

    The Department of Defense, through the Iowa Army National Guard, is soliciting quotes for the 2-34th Brigade Combat Team Yellow Ribbon Event scheduled for May 17-18, 2025, in Sioux City, Iowa. The contractor will be responsible for providing all necessary personnel, equipment, and materials to support the event, which aims to assist military families in preparation for deployment, including lodging, meeting spaces, and meals for approximately 450 attendees. This procurement is categorized under NAICS Code 721110 and is set aside for small businesses, with the contract awarded based on the lowest compliant quote. Interested contractors must submit their proposals by April 30, 2025, at 10:00 a.m. central time, and can direct inquiries to Mr. Hunter Maeder at hunter.d.maeder.mil@army.mil or Ms. Kelsey Letcher at kelsey.l.letcher.civ@army.mil.

    Files
    Title
    Posted
    00. RFQ_W912LP-25-Q-5014.pdf
    The Iowa Army National Guard is soliciting quotes for the 2-34th BCT Yellow Ribbon Event scheduled for May 17-18, 2025, in Sioux City, IA. Contractors are invited to submit their proposals to the USPFO—Purchasing & Contracting by April 30, 2025, at 10:00 a.m. central time. The scope of work includes providing all necessary personnel, equipment, and materials, in accordance with the Performance Work Statement (PWS). The procurement falls under NAICS Code 721110 and is designated as a small business set-aside. Award will be made based on price, favoring the bidder with the lowest compliant quote. Interested parties must be registered with the System for Award Management (SAM) to be eligible for contract award, and must invoice electronically via the Wide Area WorkFlow (WAWF) application. Incomplete submissions may be deemed non-compliant. Points of contact for inquiries include Contract Specialist Mr. Hunter Maeder and Contracting Officer Ms. Kelsey Letcher. Essential attachments include an information and pricing table, the PWS, and provisions and clauses relevant to the procurement. This RFQ illustrates the Iowa Army National Guard's efforts to engage small businesses in supporting military events through transparent bidding and compliance with federal contracting regulations.
    01. ATTCH 01-Contractor Information & Pricing Table_5014.pdf
    The document outlines the Request for Quotation (RFQ) # W912LP-25-Q-5014 for a Yellow Ribbon Event to be held in Sioux City, IA. Contractors interested in submitting quotes must complete the Contractor Information Table and the Pricing Table included within the RFQ. Essential details required include company information, point of contact, CAGE code, tax ID, payment terms, business size, and the service location address. The pricing section mandates the contractor to provide the quantity, unit, unit price, and extended price for the Yellow Ribbon Event. This RFQ highlights the process for potential contractors to formally bid on providing services for an event aimed at supporting military families, ensuring proper documentation, pricing transparency, and compliance with federal regulations as part of the contracting process. The RFQ is a critical step in facilitating the event while fostering accountability and organization among vendors.
    02. ATTCH 02-Performance Work Statement_5014.pdf
    The Performance Work Statement (PWS) outlines the requirements for contractor services related to the 2/34 Infantry Brigade Combat Team's Yellow Ribbon Pre-Deployment Event in Sioux City, IA, scheduled for May 17-18, 2025. The contractor is responsible for providing lodging, meeting spaces, and meals while ensuring adherence to Department of Defense guidelines for the Yellow Ribbon Reintegration Program. The event aims to support service members and their families before deployment, emphasizing readiness and resilience. Key objectives include arranging 40 sleeping rooms, various meeting facilities, and meals for 450 attendees. The contractor must adhere to specific requirements regarding room configurations, food services, and audiovisual provisions. Compliance with CDC COVID-19 guidelines and a designated on-site point of contact for troubleshooting is mandated. The document also details performance standards, quality assurance measures, and applicable government regulations, with an emphasis on protecting government property and preventing conflicts of interest. The contractor's responsibilities extend to ensuring employee licensing and attendance at coordination meetings post-award. The PWS serves as a comprehensive guide for overseeing the successful execution of this significant pre-deployment event, aligning with governmental support missions for military families.
    03. ATTCH 03-Provisions & Clauses_5014.pdf
    The document outlines the clauses incorporated by reference for federal contracts, focusing on requirements and regulations applicable to the procurement of commercial products and services. It includes numerous clauses that address compensation regulations for former Department of Defense officials, whistleblower rights, cybersecurity standards, and prohibitions on telecommunications equipment from certain regions. Key points include requirements for electronic payment submissions, the definition of various business classifications (such as small and disadvantaged businesses), and compliance with nationwide laws regarding child labor and contracting practices. The document emphasizes the importance of adhering to federal regulations and certification requirements related to tax liabilities, former corporation debarment, and issues surrounding telecommunications used in government contracts. This compilation serves as a framework for ensuring compliance in federal acquisition processes.
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    W912LP-25-Q-5014 / 2-34 BCT Yellow Ribbon / Sioux City, IA
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