6640--Ultra Low Freezer Chest
ID: 36C26225Q0740Type: Sources Sought
AwardedJun 2, 2025
$583.2K$583,231
AwardeePHC CORPORATION OF NORTH AMERICA WOOD DALE 60191
Award #:GS07F9447S36C26225F0470
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/opp/286c487d2d30497ab4387d4771998415/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking information from potential suppliers regarding the procurement of 28 Ultra Low Freezer Chests for the Greater Los Angeles Healthcare System. The required equipment must meet specific characteristics, including dimensions, temperature capabilities, and storage capacity, with a focus on models such as the PHC Corporation MDF-DC700VXC-PA. These freezers are crucial for securely storing biological samples, ensuring the integrity of vital materials for research and healthcare purposes. Interested parties must submit their responses by April 4, 2025, to the contracting officer, Deronte Reid, via email at Deronte.reid@va.gov, as this RFI serves to inform future procurement decisions.

    Point(s) of Contact
    Reid, DeronteContracting Officer
    Emails Only
    Deronte.reid@va.gov
    Files
    Title
    Posted
    36C26225Q0740.docx
    The Department of Veterans Affairs has issued a Sources Sought Notice for an Ultra Low Freezer Chest, indicating a Request for Information to assist with acquisition planning. Interested parties are requested to review the attached documents, which detail the opportunity and important characteristics of the required equipment. The response deadline is set for April 4, 2025, at 4:00 PM Pacific Time, with the contracting office located in Long Beach, California. Contact for this procurement will be the contracting officer, Deronte Reid, whose email is provided for inquiries. This solicitation emphasizes the need for suppliers to provide insights into their capabilities in relation to the specifications outlined in the attachments. The notice reflects the VA's proactive approach to sourcing essential supplies for its healthcare system, particularly the VA Greater Los Angeles Healthcare System, ensuring that procurement aligns with set-asides and other acquisition strategies. The overall goal is to gather information that aids in informed decision-making for this procurement process.
    ATTACHMENT A - Salient Characteristics.docx
    The document outlines the Request for Proposal (RFP) requirements for acquiring 28 ultra-low temperature chest freezers designed to securely store biological samples. The specified freezers must feature dimensions of 90.6” W × 33.3 D × 42.1” H with a volume capable of accommodating 360 fiberboard boxes, emphasizing both exterior and interior material standards, specifically painted steel and stainless steel. Key features include a liquid nitrogen backup system, dual auto-cascade compressors for reliable cooling to -86°C, and extensive temperature monitoring and alarm systems to ensure sample integrity. Additional requirements include 1,120 stainless steel racks for sample storage and 10,080 fiberboard boxes, all designed to support a biorepository with 178,000 samples. The freezers must also comply with specific power supply conditions (208V-230V, 60Hz), come with a five-year warranty, and undergo on-site validation through dynamic testing. This initiative reflects an urgent need for upgraded storage systems in biorepository facilities, illustrating the government's commitment to maintaining high standards for biological sample preservation and research. The comprehensive requirements are designed to ensure long-term reliability and security for vital biological materials in federal and state research contexts.
    RFI_SSN Description - Ultra Low Freezer Chest.docx
    The Department of Veterans Affairs (VA) has issued a Request for Information (RFI) regarding the procurement of Ultra Low Freezer Chests for the Greater Los Angeles Healthcare System. This notice is intended for information and planning purposes only and is not a solicitation. The VA seeks potential suppliers capable of providing equipment that meets specific characteristics or equivalent products. The main focus is on the PHC Corporation model MDF-DC700VXC-PA and related equipment, with a total of 28 units of the main freezer, backup units, stainless steel storage racks, and packaging materials needed. Respondents are encouraged to submit detailed information about their capabilities, business size, and compliance with regulations such as the Buy American Act and the Non-Manufacturer Rule. Key inquiries include company size classification, lead times for delivery, product lifespan, FDA clearances, leasing options, and any existing federal contracts. Interested parties must respond via email by April 4, 2025, with their information utilized solely for government planning. This RFI serves as a precursor to potential future solicitations, aiming to gather necessary data to inform governmental decisions in procurement processes.
    Lifecycle
    Title
    Type
    6640--Ultra Low Freezer Chest
    Award
    6640--Ultra Low Freezer Chest
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    Sources Sought
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