FHWA 2025 Federal Lands Delivery Discipline Seminar
ID: 693JJ324Q000055Type: Combined Synopsis/Solicitation
Overview

Buyer

TRANSPORTATION, DEPARTMENT OFFEDERAL HIGHWAY ADMINISTRATION693JJ3 ACQUISITION AND GRANTS MGTWASHINGTON, DC, 20590, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

EDUCATION/TRAINING- GENERAL (U009)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/105c7fd4906e465e8527bfbe62e0a69a/view
Timeline
    Description

    The Federal Highway Administration (FHWA) is seeking proposals from small businesses to provide services for the 2025 Federal Lands Delivery Discipline Seminar, scheduled for either February 10-14 or March 3-7, 2025. The procurement includes lodging for up to 270 participants at government per diem rates, meeting room rentals, catering services, audio-visual equipment, and logistical support, all to be provided at a single venue within 35 miles of designated airports. This seminar is crucial for enhancing employee development and training within the FHWA, emphasizing the need for comprehensive planning and execution of the event. Interested vendors must submit their quotations by August 19, 2024, to Jason Motala at jason.motala@dot.gov, adhering to the detailed requirements outlined in the RFQ documents.

    Point(s) of Contact
    Jason Motala
    jason.motala@dot.gov
    Files
    Title
    Posted
    Attachment 1 - Pricing_693JJ324Q000055.xlsx
    The document outlines a Request for Quotation (RFQ) for the Federal Highway Administration's (FHWA) 2025 Federal Lands Delivery Discipline Seminar. It includes two preferred dates for the event: the first choice is February 10-14, 2025, and the second choice is March 3-7, 2025. The RFQ details requirements for lodging at government per diem rates for 270 rooms over four nights, along with associated taxes and fees. Additional services requested include meeting room rental, break refreshment and beverage service, audio-visual equipment, and planning support services. Pricing for these services is specified as firm-fixed-price. However, specific unit prices and totals for some entries remain unspecified. The document is structured to present the required services in various CLIN (Contract Line Item Number) formats, summarizing quantities and pricing for each category of service. Overall, this RFQ represents the government's commitment to organizing a well-facilitated seminar while ensuring proper fiscal management through detailed pricing requests and accommodation plans.
    Response form_RFQ 693JJ324Q000055.pdf
    The document outlines the requirements for a Request for Quotation (RFQ) related to a contractor's proposal for event or lodging services. Key components include presenting a date availability chart, cancellation policies and fees, and a draft venue contract if applicable. The contractor must provide a competitive per diem rate below the government standard, along with a map detailing driving distances from key airports. Additional requirements involve high-speed internet access, beverage and lunch service options, availability of nonsmoking accommodations, and free parking. The contractor is also asked to submit a floor plan indicating space specifications, cleaning standards, and proximity to local attractions. The qualifications of the Project Manager and AV/IT support staff must be included, along with references and an outline of the AV/IT services offered. This RFQ serves to gather detailed and structured proposals from contractors to ensure compliance with government standards and meet specific logistical needs for possible government events or lodging requirements. The emphasis is on comprehensive information that allows for thorough evaluation based on set criteria.
    RFQ - 693JJ324Q000055.pdf
    The Request for Quotation (RFQ) No. 693JJ324Q000055 issued by the Federal Highway Administration (FHWA) aims to procure services for the 2025 Federal Lands Delivery Discipline Seminar, scheduled for February or March 2025, potentially hosting up to 270 participants. This solicitation is exclusively for small businesses, specifically categorized under NAICS 721110 for hotels and motels. Bidders must present a detailed technical proposal, pricing quote, and past performance references, adhering to specifications outlined in the Performance Work Statement (PWS). The venue must be within 35 miles of designated airports, offer ADA-compliant accommodations, and maintain pricing below government per diem rates. The RFQ emphasizes the importance of facility availability, appropriate meeting space, equipment, and logistics support. Evaluation criteria prioritize technical capability, past performance, and cost, with significant weight on non-price factors. Key responsibilities outlined include ensuring catering services, managing meeting setup, and coordinating onsite support. The contract period extends until June 30, 2025, signifying the FHWA's commitment to fostering employee development through comprehensive training while adhering to federal procurement regulations.
    RFQ 693JJ324Q000055_Q and A.pdf
    The Office of Acquisition & Grants Management has issued a Request for Quote (RFQ) for the FHWA 2025 Federal Lands Delivery Discipline Seminar, addressing logistical requirements for hotel accommodations. Key stipulations include that the selected hotel must wholly accommodate an estimated 270 attendees without the need for overflow facilities or splitting stays between hotels, emphasizing the necessity of a single location. The general session room may be partially utilized for breakout sessions. Additionally, the government mandates complimentary parking for attendees, specifying that should parking fees arise, the business could reimburse costs to avoid charges to attendees. The responses to inquiries indicate strict adherence to these requirements to ensure efficient event management. This RFQ reflects the government's focus on coordinating effective meeting venues to facilitate its operational objectives.
    Lifecycle
    Title
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    FHWA 2025 Federal Lands Delivery Discipline Seminar
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    Combined Synopsis/Solicitation
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