The solicitation (FA4801-25-Q-4007) issued by the 49th Contracting Squadron at Holloman Air Force Base is requesting quotes for three Monaco Tone Alert Panels (P/N: 227-095-GN). The solicitation is open to total small businesses, in alignment with FAR subpart 12.6 guidelines. Interested vendors are instructed to submit detailed quotations along with documentation proving that their proposed items meet technical requirements. Delivery is expected within 180 days after order receipt, with all shipments needing to be sent Free on Board (FOB) Destination. Quotes must be submitted via email by 12:00 PM Mountain Time on February 18, 2025, and remain valid until March 1, 2025. The document outlines necessary company information, delivery specifics, and contact details for inquiries. The award process aims to finalize a purchase order that adheres to the stipulated terms and conditions. This procurement aligns with federal initiatives to engage small businesses while ensuring compliance with various regulations, including representation and certifications about business size and operations.

The Federal Acquisition Regulation (FAR) combined synopsis/solicitation outlines a Request for Quotation (RFQ) by the 49th Contracting Squadron for the procurement of three Monaco Tone Alert Panels (P/N: 227-095-10) for delivery to Holloman AFB, NM. This solicitation, identified as FA4801-25-Q-4007, is designated for small businesses, with a response deadline set for 19 February 2025. Offerors must document technical acceptability and include standard company information such as name, address, and Unique Entity Identifier (UEI). The delivery must occur within 180 days post-order; shipping will be at the seller's expense. The government requires all quotes to confirm acceptance of the solicitation's terms, either without modifications or detailing exceptions. Additionally, queries about the solicitation must be directed to specified points of contact by 14 February 2025. This procurement underlines the government's strategy to streamline solicitation processes while ensuring engagement with small business entities, adhering to specific regulatory and compliance standards.

This memorandum details the justification for soliciting supplies from a single source below the Simplified Acquisition Threshold (SAT), specifically for the acquisition of MONACO Inc. Tone Alert Panels. According to FAR 13.106-1(b)(1)(i), such an approach is warranted when only one source is deemed reasonably available due to urgency, exclusive licensing, or brand requirements. The current equipment at Holloman AFB is compatible only with MONACO products, and substituting with non-branded equipment would necessitate an extensive and costly infrastructure overhaul, creating prolonged downtime that is not in the best interest of the government. Furthermore, the urgency of this acquisition indicates it is critical for maintaining operational effectiveness. The contracting officer, SSgt Jacob T. Stalling, confirms that the circumstances necessitate a single-source solicitation and has adhered to the requisite documentation guidelines. This memorandum serves as an official record for the contracting rationale and aligns with federal acquisition regulations aimed at promoting efficiency and responsiveness in government procurement processes.