Fitness Center Services Membership for U.S. Coast Guard Personnel located in and around the Downtown Norfolk, VA Area
ID: 70Z08425QDL930001Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS COAST GUARDDOL-9NORFOLK, VA, 23510, USA

NAICS

Fitness and Recreational Sports CentersT (71394)

PSC

EDUCATION/TRAINING- TUITION/REGISTRATION/MEMBERSHIP FEES (U005)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/4d6b54373d704516b4f6e41e9bc1496b/view
Timeline
    Description

    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking proposals from small businesses to provide fitness center services and memberships for personnel located in and around the Downtown Norfolk, VA area. The contract encompasses a base year from February 16, 2024, to February 15, 2025, with four optional 12-month renewal periods extending to February 15, 2029, requiring the contractor to supply 375 gym memberships annually and ensure access to various athletic facilities that meet specific operational standards. This procurement underscores the Coast Guard's commitment to the health and fitness of its members, emphasizing the importance of maintaining physical readiness. Interested bidders must submit inquiries by December 6, 2024, and full quotations by December 16, 2024, with contact points including Lisa Daum at lisa.a.daum@uscg.mil and Kathy E. Ekstrom at kathy.e.ekstrom@uscg.mil for further information.

    Files
    Title
    Posted
    70Z03820QL0000121 Combined Synopsis_Sol_KO Review 11252024.pdf
    The document is a combined synopsis/solicitation for the U.S. Coast Guard, seeking fitness center services and memberships for its personnel in the Norfolk, VA area. Issued as a total small business set-aside under RFQ Number 70Z08425QDL930001, it invites quotes from responsible small business sources by 12:00 PM ET, 16 December 2024. The contractor is expected to provide 375 gym memberships annually over a base period plus four 12-month option periods, ensuring facilities support physical training requirements. Key requirements include operational fitness facilities open seven days a week, accessible to active duty and civilian personnel. The contractor must provide all labor, equipment, and services necessary for a complete fitness experience, aiming to provide core fitness programs. Facilities must be located within five miles of key Coast Guard locations and include amenities like showers and secure lockers. Failure to adhere to solicitation instructions could result in delayed awards or non-responsiveness determinations. The document outlines terms, conditions, and several clauses surrounding procurement and compliance with federal regulations, highlighting the importance of transparency and accountability in the solicitation process.
    A00001 Combined Synopsis_Sol.pdf
    The U.S. Coast Guard is seeking proposals from small businesses to provide fitness center services and memberships for personnel based in the Norfolk, VA area under RFQ Number 70Z08425QDL930001. The contract covers a base year from February 16, 2024, to February 15, 2025, with four optional 12-month renewals until February 2030. The selected contractor must supply 375 gym memberships annually and ensure access to various athletic facilities, adhering to specific operational hours and requirements related to equipment and services. Interested bidders must submit inquiries via email by December 6, 2024, and full quotations by December 16, 2024. Key provisions for this solicitation include compliance with federal contracting regulations, a commitment to minimum wage standards, and protocols to prevent the use of prohibited telecommunications equipment. The project underscores the Coast Guard's emphasis on supporting its personnel's physical training needs while fostering small business participation in federal contracting opportunities. Overall, this solicitation exemplifies a structured approach to federal procurement, promoting competitive and equitable bidding within the small business sector.
    A00001 Combined Synopsis_Sol 12022024.pdf
    This document outlines a Combined Synopsis/Solicitation for fitness center services for U.S. Coast Guard personnel in Norfolk, VA, issued as a total small business set-aside. The requirement details the procurement of 375 gym memberships annually, covering a base period from February 16, 2024, to February 15, 2025, with four optional extension periods. Offerors are instructed to carefully follow submission guidelines for pricing, instructions, and contact information for inquiries. The Statement of Work (SOW) emphasizes the need for facilities accessible seven days a week, offering standard fitness services including cardiovascular and strength conditioning equipment. The facility must be located within five miles of specified Coast Guard locations. The document includes terms and conditions, payment instructions, and highlights related compliance with federal regulations, including whistleblower rights, telecommunications standards, and wage laws. This solicitation underscores the government's commitment to providing necessary fitness resources for its personnel while adhering to procurement policies and supporting small businesses.
    Questions and responses.pdf
    The document outlines a Request for Proposal (RFP) for a fitness facility contract with the U.S. Coast Guard, specifically replacing or renewing gym access for personnel. The current incumbent is The Gym Downtown, LLC and U.S. Fitness Holdings, LLC, with the total contract amounting to $607,787.10. The Coast Guard is seeking 375 gym passes to be issued under its name, with an emphasis on aggregation rather than individual allocation. A monthly payment structure is preferred, and the facility must be within a specified driving distance. Critical requirements include gym access that accommodates the public alongside Coast Guard personnel, basic locker room amenities, and specific hours of operation, although no particular weekend hours are mandated. The contractor must provide a monthly usage report and ensure performance metrics center around timely pass issuance. Proposals must outline costs per membership, and the RFP follows a Lowest Price, Technically Acceptable approach for evaluation, without budget constraints mentioned. The incumbent contractor appears to have no significant service gaps. This RFP reflects an objective to secure fitness services that meet the needs of Coast Guard personnel efficiently and effectively.
    Schedule.pdf
    The document outlines a federal Request for Proposal (RFP) for Fitness Center Services and Memberships aimed at U.S. Coast Guard personnel in the Norfolk, VA area. The RFP specifies four distinct contract line items (CLINs) for services over multiple periods, including a base period from February 16, 2024, to February 15, 2025, and three opt-in periods extending to February 15, 2029. Each membership is priced at $375, though specific totals for memberships and overall costs are not provided. The intent of the RFP is to secure fitness center services for personnel, contributing to their overall well-being and readiness. This procurement process emphasizes the importance the Coast Guard places on maintaining the health and fitness of its members. The structure of the document clearly delineates the service periods and pricing details, consistent with typical government contracting protocols. It serves not only to inform potential contractors of the requirements but also highlights the commitment of the government to support military personnel in maintaining fitness standards.
    Technical Capability Statement.pdf
    The document is a Technical Capability Statement form included in a federal solicitation (70Z08425QDL930001) for fitness facilities serving the U.S. Coast Guard. The form requires offerors to provide identifying information about their fitness facility and specifically answer several yes/no questions regarding their capabilities. Key requirements include the ability to issue passes/memberships in the Coast Guard's name, facility proximity to designated locations in Norfolk, VA, operational hours, and the availability of various fitness equipment and amenities such as separate locker rooms. By signing this statement, the offeror certifies their ability to meet or exceed the solicitation's stipulations. This document facilitates the assessment of potential contractors for federal fitness service contracts, ensuring compliance with outlined operational standards and requirements.
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