PRNG - Multi-Events Conference Package
ID: W912LR25QA012Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7PA USPFO ACTIVITY PR ARNGFORT BUCHANAN, PR, 00934, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/5f5da8373d66437194dfd4cae222d373/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking proposals from qualified contractors to provide a Multi-Events Conference Package for the Puerto Rico Army National Guard's Soldier and Family Readiness Program. The procurement involves comprehensive services for two events scheduled for April and May 2025, each accommodating 25 participants, including venue arrangements, catering, lodging, and parking, all within a 30 to 80-mile radius of Fort Buchanan, Puerto Rico. This initiative aims to equip volunteers with essential skills to support military families, reflecting the government's commitment to enhancing community support and readiness programs. Interested parties should contact Maria del Mar Ruiz at ng.prarng.purchasing-and-contracting.mbx@army.mil or Carlos Rivera at carlos.m.riveramcdermott.mil@army.mil for further details, with a total contract value of $40 million and a focus on small business participation, particularly women-owned businesses.

    Point(s) of Contact
    Maria del Mar Ruiz ( Contract Specialist)
    ng.prarng.purchasing-and-contracting.mbx@army.mil
    Carlos Rivera (Contracting Officer)
    carlos.m.riveramcdermott.mil@army.mil
    Files
    Title
    Posted
    PWS Family Multi Event.pdf
    The Performance Work Statement (PWS) outlines the requirements for a contractor to provide conference and lodging services for events hosted by the Puerto Rico National Guard's Soldier and Family Readiness Program (SFRP). The contractor must deliver accommodations for two events, scheduled for April and May 2025, each with 25 attendees. Services include meeting spaces, meal provisions, and parking within a 30 to 80-mile radius of Ft. Buchanan, PR. The primary aim is to equip volunteers with essential skills to support the SFRP mission, adhering to National Guard Bureau guidelines. The contractor is responsible for all aspects of event management, including providing facilities that meet quality assurance standards and ensuring proper food and lodging amenities in compliance with health regulations. The PWS emphasizes that the contractor must maintain continuous operations, follow security protocols, and provide an effective quality control plan. The document also outlines responsibilities related to employee identification, combating trafficking in persons, and potential conflicts of interest, ensuring all services comply with government policies. This contract reflects the government’s commitment to facilitate training for service members and their families while ensuring high-quality and secure service delivery.
    Solicitation - W912LR25QA012.pdf
    The Women-Owned Small Business (WOSB) solicitation outlines a contract for commercial products and services aimed at supporting family readiness programs for the Puerto Rico Army National Guard (PRARNG). The total award amount is set at $40 million, with two key events scheduled for April and May 2025, each requiring comprehensive services such as venue arrangements, catering, lodging, and parking for approximately 25 participants. The solicitation incorporates various Federal Acquisition Regulation (FAR) clauses and emphasizes the importance of compliance with regulations regarding subcontracting and the safeguarding of information. It also specifies the requirement for unique item identification and reporting processes as part of the contract execution. Overall, this document emphasizes the federal government's commitment to engaging small businesses, particularly those owned by women, in significant contracts that enhance community support and readiness programs.
    W912LR25QA012_Attachment 1 QuotingTable.xlsx
    This document details a request for proposals (RFP) related to the provision of services for two Soldier Family Program events: "Volunteer Crisis Training" and "Volunteer Resiliency I." Both events will host 25 participants, with the "Volunteer Crisis Training" scheduled from April 4 to April 6, 2025, and the "Volunteer Resiliency I" from May 16 to May 18, 2025. The contractor is required to supply non-personal services, including venue preparation, catering, lodging, and parking in alignment with the performance work statement (PWS) stipulated in the RFP. The primary deliverables include a conference room or meeting venue, food service, and accommodations for participants. Pricing for the services is set on a firm fixed price basis. The document highlights the government's aim to facilitate supportive programs for military families by sourcing qualified contractors through this RFP process.
    Lifecycle
    Title
    Type
    PRNG - Multi-Events Conference Package
    Currently viewing
    Combined Synopsis/Solicitation
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