CELLPHONE SERVICES FOR U.S. EMBASSY MANILA, PHILIPPINES
ID: 19RP3825Q0008Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MANILAWASHINGTON, DC, 20520, USA

NAICS

Wireless Telecommunications Carriers (except Satellite) (517112)

PSC

IT and Telecom - Network: Satellite Communications and Telecom Access Services (DG11)

Original Source

https://sam.gov/opp/630ff98f49e94e4793e1d1fcbe4823e1/view
Timeline
    Description

    The U.S. Department of State is soliciting proposals for cellphone services for the U.S. Embassy in Manila, Philippines, under Request for Quotations (RFQ) number 19RP3825Q0008. The contract requires the provision of mobile telephone services for approximately 1,000 accounts, including various service tiers such as Basic, Mid, Executive, and Data, with a focus on 24/7 customer service and high-quality network connectivity. This procurement is crucial for maintaining effective communication for embassy operations, and the contract is set for one year with four optional one-year extensions. Interested offerors must submit their quotations electronically by February 6, 2025, and are encouraged to attend a pre-quotation conference on January 17, 2025. For further inquiries, contact Shadrack Scheirman or Bernadette Legayada at ManilaContracting@state.gov.

    Point(s) of Contact
    Shadrack Scheirman
    63253012000
    63285486762
    ManilaContracting@state.gov
    Bernadette Legayada
    63253012000
    63285486762
    ManilaContracting@state.gov
    Files
    Title
    Posted
    ATTACHMENT 1 CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT (C-SCRM) QUESTIONNAIRE.xlsx
    The document outlines the instructions for completing the "C-SCRM Questionnaire" and "Software Producer Attestation" worksheets as part of the government contracting and acquisition process. It specifies that the vendor responsible for submitting an offer must complete the worksheets, particularly if the offer includes critical software as defined by NIST guidelines. The document is structured into sections requiring the vendor to provide contact information, risk management plans, and security protocols. Section 1 includes essential contact details for the primary point of contact and related organizational data. Section 2 requires identification of risk management strategies correlated with specific NIST SP 800-53 references, emphasizing compliance in supply chain risk management. Section 3 focuses on physical and personnel security measures. The purpose of the document is to ensure that vendors meet cybersecurity and risk management standards as mandated by government requirements, thus establishing a secure supply chain for critical software products being offered. The thorough completion of these worksheets is essential for potential government procurement involvement and reflects the heightened attention to cybersecurity in federal acquisitions.
    INVITATION_19RP3825Q0008.pdf
    The U.S. Embassy in Manila, Philippines, has issued Request for Quotations (RFQ) number 19RP3825Q0008 for cellphone services. Interested offerors must follow the outlined instructions and submit their quotations electronically by February 6, 2025. The selection process will utilize a comparative evaluation method rather than a low price technically acceptable approach. A pre-quotation conference is scheduled for January 17, 2025, with access requiring advance clearance. Quoters must submit various documents including SF-1449, pricing information, representations and certifications, and proof of SAM registration. Adherence to cybersecurity supply chain risk management standards is also required. To be eligible for consideration, proposals must meet basic responsibility standards outlined in FAR guidelines. The Embassy emphasizes the importance of submitting complete and compliant proposals by the indicated deadlines. This RFQ reflects the government’s commitment to transparency and competitive procurement processes.
    SF1449_19RP3825Q0008.pdf
    SOLICITATION_FINAL.pdf
    The RFQ No. 19RP3825Q0008 outlines a contract for mobile telephone services for the U.S. Embassy in Manila, Philippines. The contractor will provide various cellphone service plans, including SIM card and eSIM options, for approximately 1,000 accounts with multiple tiers of service: Basic, Mid, Executive, and Data. The contract spans one year with four optional extensions of one year each and a six-month extension. Key requirements include 24/7 customer service, detailed billing, and high-quality network connectivity. The contract also includes specific performance metrics, invoicing procedures, and obligations regarding employee qualifications and cybersecurity protocols. The contractor must comply with U.S. regulations, including specific clauses from the Federal Acquisition Regulation (FAR). It emphasizes quality assurance through a monitoring plan to ensure satisfaction. Additionally, value-added tax (VAT) is exempt due to a tax exemption certificate held by the U.S. Embassy. The document ultimately serves as a formal solicitation for proposals from interested contractors, ensuring all regulations and standards are met for effective service delivery at the embassy.
    Similar Opportunities
    Room and Conference Package Mandaue City Cebu
    State, Department Of
    The US Embassy in Manila is seeking quotations for a Room and Conference Package in Mandaue City, Cebu. The contract, planned to be awarded in the fourth week of August 2024, aims to secure accommodations and conference facilities. Prospective vendors must register in the SAM database and adhere to the specified file format and size limitations for their offers. The Embassy requires a comprehensive package that includes accommodations and conference spaces, essential for conducting official business in the region. The contract will be awarded based on the lowest priced technically acceptable offer. This opportunity is specifically for accommodations and conference services in the Philippines, crucial for diplomatic engagements and operations. Vendors interested in responding to this pre-solicitation notice should ensure their SAM registration and prepare their offers in the specified format. Contact details are available for Steven L. Ovard and RANDY D. DAYRIT at the US Embassy, Manila. The solicitation is expected to include further details, with a firm fixed price contract anticipated.
    PREVENTIVE MAINTENANCE OF CONSULAR SOUND SYSTEM
    State, Department Of
    The U.S. Department of State is preparing to solicit bids for the preventive maintenance of the consular sound system at the U.S. Embassy in Manila, Philippines. This contract will encompass a base year of service, with the potential for three additional one-year options and one six-month option, contingent upon government needs. The maintenance of the sound system is crucial for ensuring effective communication and operational efficiency within the embassy. Interested contractors should note that the solicitation is expected to be issued around the third week of January, and all proposals must be submitted electronically to ManilaContracting@state.gov, adhering to specific formatting requirements. For further inquiries, contact Michael Warren or Bernadette B. Legayada at the embassy.
    19AS2025Q0002 Mobile Services Canberra/Australia
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Canberra, Australia, is preparing to solicit proposals for mobile telecommunication services to support its Embassy and Consulates in Australia. The contract will consist of a one-year base period with four optional 12-month extensions, classified under NAICS Code 517312 for Wireless Telecommunications Carriers. This procurement is crucial for ensuring reliable communication services for U.S. diplomatic missions in Australia. Interested contractors are encouraged to register in the SAM database and submit their quotations electronically upon the solicitation's release, with a pre-quotation conference to be announced. For further inquiries, potential bidders can contact Terry Alston at cnbgsoprocurement@state.gov or by phone at 61262145703.
    Provision of Cellphone Services for US Embassy, Windhoek
    State, Department Of
    The U.S. Department of State is preparing to solicit proposals for the provision of mobile telephone services for the U.S. Embassy in Windhoek, Namibia. The contractor will be responsible for supplying complete mobile services for approximately 130 official lines, which will include domestic and international calls, SMS, roaming services, and cell phone rentals. This contract is crucial for maintaining effective communication for embassy operations and is expected to be awarded as a firm fixed price contract for a base year with two optional one-year extensions. Interested vendors should ensure they are registered in the System for Award Management (SAM) and may submit their offers electronically or in person at the embassy, with further details to be provided in the forthcoming solicitation. For inquiries, contact Sarah E. Canterbury Kahnt at whkproc@state.gov or +264612025257.
    Three (3) Bedroom Serviced Apartment
    State, Department Of
    The US Embassy in Manila, Philippines, is seeking submissions for a contract to secure a three-bedroom serviced apartment. The primary purpose of this contract is to obtain suitable lodging for official use. Opportunity Details This pre-solicitation notice provides an advance notice that the full solicitation package will be released during the second week of August 2024. The quotation deadline will be specified in the official solicitation. The contract will be awarded to the lowest priced technically acceptable offeror who meets the required qualifications. The contract type will be firm fixed price. All interested parties must be registered in the SAM (System for Award Management) database before the contract is awarded. This is a mandatory requirement, with the registration link provided for ease of access: https://www.sam.gov. Scope of Work The awarded contractor will provide a three-bedroom serviced apartment, including furnishings and amenities, for official use by the US Embassy. The apartment must be located in a safe and accessible area, close to the embassy's current location in Manila. Eligibility Criteria To be eligible for this contract, applicants must have a valid registration in the SAM database and meet the necessary technical requirements. Experience in providing serviced apartments or similar accommodations for diplomatic or government use is advantageous. Funding and Contract Details Funding for this opportunity is expected to come from the State Department's annual budget. The contract will be a firm fixed-price agreement. Submission Process Electronic submissions are permitted and encouraged. Responses must be submitted via email to manilapurchasing@state.gov. Offerors must ensure their submissions are in the specified format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF), with a maximum file size of 10MB. If the file size exceeds this limit, it must be split into smaller emails. The submission deadline will be detailed in the official solicitation released in August 2024. Evaluation Criteria The evaluation of submissions will give the highest priority to the offered price, with technical qualifications also being considered. To be considered technically acceptable, applicants must meet all essential requirements outlined in the solicitation. Contact Information For any questions or clarifications, interested parties can contact the US Embassy in Manila, Philippines, via email at manilapurchasing@state.gov or telephone on 63253012000. The US Embassy encourages potential offerors to register and submit their expressions of interest promptly.
    PR14971495_INL Mobile Phone Purchase
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Quito, Ecuador, is soliciting bids for the procurement of mobile phones and accessories under Solicitation No. PR14971495INL. The requirement includes 17 units of the iPhone 16 Pro Max, along with cases, screen protectors, and chargers, all of which must be new and meet specified technical standards to enhance operational efficiency for the Bureau for International Narcotics and Law Enforcement Affairs (INL). This acquisition is critical for ensuring effective communication and coordination among team members engaged in combating drug trafficking and organized crime. Interested vendors must submit their bids by January 31, 2025, and direct any questions to Gabriela Sevilla at sevillamg@state.gov, with a one-year warranty required on all products and delivery expected within 30 days of the award.
    Supply and Delivery of Fuel in March 2025
    State, Department Of
    The U.S. Embassy in Manila, Philippines, is preparing to solicit bids for the supply and delivery of fuel, with the contract expected to be awarded in March 2025. This procurement is classified under engine fuel system components, specifically within the NAICS code 324191, which pertains to petroleum lubricants. The selected contractor will be responsible for meeting the operational fuel needs of the Embassy, with the contract awarded to the lowest-priced, technically acceptable offeror based on initial submissions. Interested vendors must register in the System for Award Management (SAM) database prior to submitting their offers, and the solicitation is anticipated to be released in the first week of February 2025. For further inquiries, potential bidders can contact Shadrack L. Scheirman or Abegail B. Lamban-Tubo at ManilaPurchasing@state.gov or by phone at 5301-2000.
    Landline Telecommunication Services for BEC & BDSC, Baghdad
    State, Department Of
    The U.S. Department of State is seeking proposals for landline telecommunication services for the U.S. Embassy in Baghdad, Iraq, through Solicitation No. 19GE5025R0016. The procurement aims to establish reliable local and long-distance telephone services, including Direct-Inward-Dialing capabilities, while ensuring service continuity at both the Baghdad Embassy Compound (BEC) and the Baghdad Diplomatic Support Center (BDSC). This initiative is critical for maintaining effective communication infrastructure in a diplomatic setting, supporting operational needs while adhering to strict performance standards and federal regulations. Interested contractors must submit their proposals by January 31, 2025, and can contact Wencke Jacobsen at jacobsenw@state.gov for further information; the maximum contract value is set at $2,500,000, with a guaranteed minimum order of $5,000.
    HVAC WATER TREATMENT SERVICES FOR U.S. EMBASSY PHILIPPINES
    State, Department Of
    The U.S. Department of State is soliciting quotations for HVAC Water Treatment Services for the U.S. Embassy in the Philippines. The procurement aims to secure a firm-fixed price contract for one year, with the possibility of three optional one-year extensions, ensuring compliance with environmental standards and operational efficiency at the embassy. This service is critical for maintaining the quality of water systems, which is essential for the embassy's daily operations and overall sustainability. Interested contractors must submit their quotations electronically by January 17, 2025, and are required to attend a mandatory site visit on January 8, 2025. For further inquiries, potential bidders can contact Michael Warren or Kristine Grace C. Alcantara at ManilaContracting@state.gov or by phone at 632-530-12000.
    KOLONIA VNET Services Renewal
    State, Department Of
    The U.S. Department of State is preparing to solicit proposals for the renewal of KOLONIA VNET Services for the U.S. Embassy in Kolonia, Federated States of Micronesia. This procurement will be a fixed-price contract aimed at ensuring continued telecommunications services essential for embassy operations. All interested contractors must be registered in the System for Award Management (SAM) prior to submitting proposals, and electronic submissions are encouraged with specific formatting requirements. For further inquiries, interested parties can contact Mark T. Whitehead or Mary Joyce W. Jacinto at MRSSPROCUREMENT@STATE.GOV, with the solicitation expected to be posted on SAM.gov when ready.