Q301--463-25-3-083-0010 New Reference Laboratory Base Plus Four
ID: 36C26025Q0152Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98662, USA

NAICS

Medical Laboratories (621511)

PSC

MEDICAL- LABORATORY TESTING (Q301)

Original Source

https://sam.gov/opp/e4207af1e56d43cfb0c2d5747fbaec88/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide reference laboratory testing services for the Anchorage VA Medical Center in Alaska. This opportunity is outlined in a Sources Sought Notice, which aims to gather information for a potential contract that includes a base year and four optional one-year periods. The services are critical for ensuring quality healthcare for veterans, and interested parties must demonstrate their capabilities, including laboratory accreditation and compliance with the requirements specified in the Statement of Work (SOW). Responses are due by January 28, 2024, and should be submitted via email to Hector Gonzalez at hector.gonzalez1@va.gov, with all necessary documentation and company information included.

    Point(s) of Contact
    Hector GonzalezContracting Specialists
    hector.gonzalez1@va.gov
    Files
    Title
    Posted
    36C26025Q0152_1.docx
    The Anchorage VA Medical Center is seeking information for reference laboratory testing services through a Sources Sought Notice, identified as solicitation number 36C26025Q0152. This notice is intended for market research only and does not constitute a formal solicitation. It aims to identify potential contractors that can provide the required services under a contract with a base year and four optional one-year periods. Interested parties must submit responses by January 28, 2024, outlining their capabilities, including laboratory accreditation and compliance with service requirements stated in the Statement of Work (SOW). The document mandates that contractors provide detailed company information, previous relevant contracts, and if applicable, details about subcontractors. Emphasizing the need for various certifications and licenses, the notice specifies that all contractors, especially Service-Disabled Veteran Owned and Veteran Owned Small Businesses, must be registered in the System for Award Management (SAM) and provide related documentation. This initiative reflects the VHA's commitment to ensuring quality healthcare services to veterans while facilitating opportunities for eligible businesses in the contracting process.
    36C26025Q0152.docx
    The Sources Sought Announcement from the Anchorage VA Healthcare System seeks to identify small businesses, particularly Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses, capable of providing reference lab testing services. This market research aims to inform procurement decisions for a range of lab tests as specified in the attachments, which include comprehensive service details and requirements. Interested contractors must submit information about their capabilities, including their Unique Entity ID, business type, and a copy of their CLIA Certificate of Accreditation. They are also required to provide detailed descriptions of previous relevant contracts, highlighting their experience in lab testing services. The RFI emphasizes the importance of complying with submission instructions to verify capacity and determine if a set-aside procurement is applicable. All businesses intending to provide services must be registered in the SAM database. The notice clarifies that this RFI is for informational purposes and is not a solicitation for offers.
    Attachment A AVHAS Reference Laboratory Estimated Testing Services rev.12.20.2024.xlsx
    This document outlines the estimated testing services provided by a reference laboratory, detailing various medical tests, their turnaround times (TAT), and associated CPT codes. The tests covered involve a wide array of areas, including infectious diseases, vitamin levels, autoimmune disorders, and toxicology. For each test, TAT specifies the number of days from sample pickup to result release, with some tests requiring special handling or showing a need for stability during transport. The structured table format organizes tests by name, indicating whether samples are sent out and including short stability information, special notes, and total volumes needed. The overarching purpose is to facilitate healthcare providers in understanding available laboratory services needed for patient care and align with government RFPs and grants that might involve laboratory testing offerings. This comprehensive breakdown serves as a critical resource for ensuring timely testing and result reporting within the healthcare system.
    Attachment B SOW AVAHS Reference Laboratory 2024 working copy v3.docx
    The Alaska VA Healthcare System (AVAHS) requires a contract for reference laboratory services to provide essential specimen testing not available in-house. The contract spans five years with one base year and four renewal options. Key tasks include pre-analytic processing, human specimen analyses, result reporting, and courier services for specimen transport across Alaska. The Reference Laboratory must comply with federal and state regulations, ensuring timely reporting of test results within set turnaround times and maintaining patient confidentiality following HIPAA guidelines. The Reference Laboratory will facilitate an electronic interface with AVAHS systems for efficient data exchange and must conduct background checks on its personnel. The contractor is subject to rigorous performance monitoring, and must maintain a 95% proficiency rate, with severe penalties for any contractual breaches or non-compliance. Monthly invoicing is mandatory, detailing services rendered, while all transactions must comply with established federal guidelines. The emphasis is on delivering high-quality laboratory services that align with AVAHS's mission to provide comprehensive care to veterans. The document represents a structured RFP, outlining the vital role of laboratory services in supporting healthcare operations within the Alaska VA system.
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