6640--Hematology instrumentation, reagents, and service | VISN 15 |

This document, "ATTACHMENT A POINTS OF CONTACT," details key information for various VA Medical Centers and Community-Based Outpatient Clinics (CBOCs) concerning their laboratory operations, specifically regarding hematology analyzers and body fluid analysis. It lists points of contact with their phone numbers and email addresses for facilities such as Harry S. Truman VAMC, Kansas City VAMC, and Dwight D. Eisenhower VAMC. The file provides an overview of each facility's current analyzers (e.g., XN 3100, XN 1000, XN 2000), business hours, and whether they perform body fluid analysis, including the frequency of Body Fluid QC. It also indicates whether sites have slide maker/stainers and their estimated annual slide usage. A significant portion of the document outlines the estimated annual workload for primary and backup analyzers and whether a backup analyzer is present for a base year (2026-2027) and four option years (up to 2030-2031). It also specifies if sites have a slide maker, CellaVision, and CPRR Cost for each year, indicating consistent workload and equipment needs across the years for each facility.

The Department of Veterans Affairs (VISN 15) has issued a Sources Sought Notice for market research on hematology instrumentation, reagents, and services. The government intends to award a Cost per Patient Reportable Result (CPRR) agreement to a single contractor for VISN 15 VA Medical Centers. The procurement aims to replace existing XN analyzers with updated models, requiring specific instrumentation capable of performing a comprehensive range of clinical parameters and meeting performance characteristics defined by CLIA and CLSI. The contractor will be responsible for providing continuously stocked inventory, emergency supply delivery, validation of new equipment, and ensuring connectivity with CellaVision digital imaging devices and integrated clinical laboratory robotics systems. The CPRR price must include equipment use, all necessary reagents, maintenance, and training. Offerors must be registered in SAM and provide detailed documentation of technical expertise by December 26, 2025.

The Department of Veterans Affairs, Network Contracting Office 15 (NCO15), intends to issue a solicitation for a single Contractor to provide Automated Hematology Instrumentation, reagents, and service for VISN 15 facilities. This will be a Blanket Purchase Agreement with a firm fixed price, operating under a Cost Per Reportable (CPRR) model for five annual ordering periods from October 1, 2026, to September 30, 2031. The agreement will include all necessary components for test result release into the VISTA system. While estimated volumes are provided, they are not guaranteed. The NAICS Code is 334516 (Analytical Laboratory Instrument Manufacturing) and the Product Service Code is 6640 (Laboratory Equipment and Supplies). All potential vendors must be registered and active in SAM. The solicitation, identified as 36C25526Q0105, will be issued electronically via www.sam.gov around June 5, 2026, with a response date of June 5, 2026, at 1 PM Central Time.