6640--VISN 15 | Hematology instrumentation, reagents, and service | CPRR |
ID: 36C25526Q0105Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF255-NETWORK CONTRACT OFFICE 15 (36C255)LEAVENWORTH, KS, 66048, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/workspace/contract/opp/7f907be6123244a69699a724e35fa83f/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contract Office 15 (VISN 15), is seeking qualified vendors to provide hematology instrumentation, reagents, and services under a Cost per Patient Reportable Result (CPRR) agreement. The procurement aims to replace existing XN analyzers with updated models that meet specific clinical performance standards, ensuring comprehensive laboratory capabilities across multiple VA Medical Centers. This initiative is critical for maintaining high-quality laboratory services, including the provision of continuously stocked inventory, emergency supply delivery, and equipment validation. Interested parties must submit their responses, including detailed documentation of technical expertise, to the Contract Specialist, Maria Riza R. Owen, via email by December 26, 2025, at 1:00 PM CST. All offerors must be registered in the System for Award Management (SAM) and comply with additional registration requirements for veteran-owned businesses.

    Point(s) of Contact
    Maria Riza R. OwenContract Specialist
    (913) 946-1122
    maria.owen2@va.gov
    Files
    Title
    Posted
    36C25526Q0105.docx
    The Department of Veterans Affairs (VISN 15) has issued a Sources Sought Notice for market research on hematology instrumentation, reagents, and services. The government intends to award a Cost per Patient Reportable Result (CPRR) agreement to a single contractor for VISN 15 VA Medical Centers. The procurement aims to replace existing XN analyzers with updated models, requiring specific instrumentation capable of performing a comprehensive range of clinical parameters and meeting performance characteristics defined by CLIA and CLSI. The contractor will be responsible for providing continuously stocked inventory, emergency supply delivery, validation of new equipment, and ensuring connectivity with CellaVision digital imaging devices and integrated clinical laboratory robotics systems. The CPRR price must include equipment use, all necessary reagents, maintenance, and training. Offerors must be registered in SAM and provide detailed documentation of technical expertise by December 26, 2025.
    Hematology Attchment A 2026 12.10.2025 ILW.xlsx
    This document, "ATTACHMENT A POINTS OF CONTACT," details key information for various VA Medical Centers and Community-Based Outpatient Clinics (CBOCs) concerning their laboratory operations, specifically regarding hematology analyzers and body fluid analysis. It lists points of contact with their phone numbers and email addresses for facilities such as Harry S. Truman VAMC, Kansas City VAMC, and Dwight D. Eisenhower VAMC. The file provides an overview of each facility's current analyzers (e.g., XN 3100, XN 1000, XN 2000), business hours, and whether they perform body fluid analysis, including the frequency of Body Fluid QC. It also indicates whether sites have slide maker/stainers and their estimated annual slide usage. A significant portion of the document outlines the estimated annual workload for primary and backup analyzers and whether a backup analyzer is present for a base year (2026-2027) and four option years (up to 2030-2031). It also specifies if sites have a slide maker, CellaVision, and CPRR Cost for each year, indicating consistent workload and equipment needs across the years for each facility.
    Lifecycle
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    6640--VISN 15 | Hematology instrumentation, reagents, and service | CPRR |
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