Unfunded Lodging in Key West
ID: W50S9B25Q0007Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N5 USPFO ACTIVITY VAANG 192LANGLEY AFB, VA, 23665-2207, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/3b44757dd4eb4c758228e5cee3edad6c/view
Timeline
    Description

    The Department of Defense, specifically the Virginia Air National Guard (VaANG), is seeking quotations for unfunded lodging solutions in Key West, Florida, for authorized personnel from April 20 to April 26, 2025. The procurement aims to secure entire houses or hotel rooms that meet specific requirements, including having kitchens and secure locking mechanisms, while adhering to Department of Defense Lodging Adequacy standards with a quality rating of three to four stars. This lodging is critical for the mission success of the VaANG, ensuring personnel have safe and suitable accommodations during their assignment. Interested small businesses must submit their quotations by March 27, 2025, with inquiries directed to Desiree Santos at desiree.santos.2@us.af.mil or by phone at 757-764-7600.

    Point(s) of Contact
    Desiree Santos
    (757) 764-7600
    desiree.santos.2@us.af.mil
    Files
    Title
    Posted
    Attachment 1 Key West Rooms.xlsx
    The document outlines lodging arrangements for a government entity, specifically detailing accommodations available at various hotels and houses near NAS Key West, FL, for an upcoming event from April 20-26. It enumerates rental options, including the number of nights, required bedrooms and beds, and indicates a total cost of $0.00, suggesting these are preliminary estimates or placeholders. Preferences for Navy lodging are emphasized where available, with contingencies for hotel accommodations if necessary. The structure provides a clear breakdown of dates, lodging types, and requirements, ensuring that all potential lodging scenarios are considered for a group, ranging from 1 to 15 individuals, depending on specific needs. The document reflects an organized approach to planning accommodations for government travel, adhering to budgetary constraints while prioritizing military lodging options.
    CLSExport W50S9B25Q0007.pdf
    The document W50S9B25Q0007 outlines the clauses and requirements associated with a federal government proposal, focusing on compliance with various regulations and guidelines for contractors. It includes clauses related to the compensation of former Department of Defense (DoD) officials, whistleblower rights, and telecommunications equipment restrictions. The clauses also highlight specific prohibitions on business operations with the Maduro regime and procurements from the Xinjiang Uyghur Autonomous Region. Furthermore, the document emphasizes the necessity for electronic submission of payment requests and receiving reports, as well as unique item identification for items delivered to the DoD, which aids in accountability and traceability. The structure of the document encompasses sections detailing general requirements, specific clauses utilized in contract management, and provisions for small business considerations. Overall, this document serves as a comprehensive guide for contractors outlining their obligations and the regulatory environment within which they must operate to successfully fulfill government contracts while ensuring compliance with federal laws and policies.
    Combined Synopsis Solicitation W50S9B25Q0007 Hotel and Houses Key West.docx
    The document serves as a combined synopsis and solicitation for commercial services, specifically a Request for Quotation (RFQ) numbered W50S9B-25-Q-0007, issued by the Virginia Air National Guard. It is aimed exclusively at small businesses, with a size standard of $40 million, under NAICS Code 721110. The RFQ seeks rental hotels and homes in Key West, with responses due by March 27, 2025. Interested vendors must submit their quotes electronically, adhering to strict guidelines regarding format and completeness, or risk being deemed non-responsive. The evaluation will prioritize quotes based on price, though discussions may occur if only one offer is received. The document also outlines procedures for protests against awards, emphasizing a resolution goal of 35 days. Protests can be filed with the Contracting Officer or National Guard Bureau, adhering to specified timelines. This solicitation illustrates the National Guard's commitment to engaging small businesses for specific service needs through structured and transparent procurement processes.
    Combined Synopsis Solicitation W50S9B25Q0007 Hotel and Houses Key West Amendment 1.docx
    The document is a combined synopsis and solicitation for commercial services by the Virginia Air National Guard, issued as a Request for Quotation (RFQ) under solicitation number W50S9B-25-Q-0007. It seeks quotations for rental hotels and homes in Key West, adhering to a Statement of Objectives included in an attachment. The solicitation is set aside exclusively for small businesses with a size standard of $40 million. Key details include a submission deadline of March 27, 2025, and a requirement for detailed pricing information, existing lodging star ratings, and specific accommodations (single rooms only). The document underscores that award decisions will prioritize price, and may be made without discussions. Furthermore, it outlines the process for potential protests through the National Guard Agency Protest Program, promoting resolution before escalation to higher authorities. This RFQ reflects standard federal procurement practices, emphasizing transparency and competitiveness while ensuring compliance with applicable regulations.
    SOO Lodging OMA v1 CAO Key West.docx
    The Virginia Air National Guard (VaANG) seeks lodging solutions, specifically houses and hotel rooms, for authorized personnel between April 20 and April 26, 2025, near Naval Air Station Key West, Florida. The specified accommodations should include entire houses or apartments with a kitchen, away from shared living spaces. Meeting security and safety standards is crucial, with requirements stipulating secure locking mechanisms and low-crime locations. The facilities must adhere to Department of Defense Lodging Adequacy standards and have a quality rating between three to four stars. The contract includes a provision for open communication between the contractor and the government during business hours, with a clear cancellation policy. Additionally, the contractor is required to ensure compliance with a zero-tolerance policy against human trafficking. The overarching purpose of the document is to deliver clear guidelines and requirements for lodging services necessary to support the mission of the Virginia Air National Guard while ensuring the safety and integrity of personnel.
    Lifecycle
    Title
    Type
    Unfunded Lodging in Key West
    Currently viewing
    Combined Synopsis/Solicitation
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