Limited Source - Xerox copiers and maintenance
ID: 15BNAS23F0000009Type: Justification
AwardedDec 21, 2022
Award #:15BNAS23F0000009
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSNATIONAL ACQUISITIONS - COWASHINGTON, DC, 20534, USA

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT (W074)

Original Source

https://sam.gov/opp/b2cc3f7c1de944da9d28da32abd3270f/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking a limited-source task order for the rental and maintenance of 48 Xerox copiers at their central office in Washington, D.C. This procurement, conducted under FAR 8.405-6(a)(1)(C), aims to ensure continued service and support for these copiers, as Xerox is the sole provider capable of maintaining its machines, thereby preventing significant costs and delays associated with transitioning to another vendor. The total award amount for this contract is $76,279.26, and it was awarded to Xerox Corporation on December 21, 2022. For further inquiries, interested parties may contact Carol Wilson at cjwilson@bop.gov or Paul Brown at p4brown@bop.gov.

    Point(s) of Contact
    Carol Wilson
    (202) 598-6117
    cjwilson@bop.gov
    Paul Brown
    (202) 616-2719
    p4brown@bop.gov
    Files
    Title
    Posted
    Redacted JOFOC.pdf
    The U.S. Department of Justice, Federal Bureau of Prisons (BOP), seeks a limited-source task order for Xerox copier rentals and maintenance services. This procurement, falling under FAR 8.405-6(a)(1)(C), is for 48 existing Xerox copiers at their central office in Washington, D.C. The justification for limiting competition to Xerox is based on economy and efficiency, as Xerox is the sole provider of maintenance for its machines. A lapse in the current arrangement would incur significant costs for removal and reinstallation of machines nationwide, leading to substantial duplication of costs and unacceptable delays. The BOP currently uses a GSA contract (GS-03-137DA) for 115 copiers but is developing its own Blanket Purchase Agreement (BPA) for all copiers. This twelve-month order with Xerox will prevent service disruption while the BPA is established. Market research confirmed Xerox as the only company capable of providing these specific machines and services.
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