Copier Lease Extension
ID: 95314323F2008Type: Justification
Overview

Buyer

FEDERAL HOUSING FINANCE AGENCYFEDERAL HOUSING FINANCE AGENCYFEDERAL HOUSING FINANCE AGENCY, OBFMWASHINGTON, DC, 20219, USA

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT (W074)

Original Source

https://sam.gov/opp/781ab0b5a8294a5b80b78894e4e47ba1/view
Timeline
    Description

    The Federal Housing Finance Agency (FHFA) is seeking to extend its current lease for copiers, specifically for a two-year period with an option for an additional year. This extension is justified as a logical follow-on to an existing contract with Alvarez, LLC, which involves 28 Konica copiers, and is necessary due to the impact of remote work during the COVID-19 pandemic and an ongoing space analysis that may lead to downsizing. The extension aims to avoid potential termination fees associated with a new lease and ensure efficient use of funds, with the contracting officer confirming that the costs are fair and reasonable. Interested parties can contact Laura Baker at Laura.Baker@fhfa.gov or by phone at 202-893-5218 for further details.

    Point(s) of Contact
    Laura Baker
    (202) 893-5218
    Laura.Baker@fhfa.gov
    Files
    Title
    Posted
    Copiers - ExceptionToFairOpportunity (Redacted).pdf
    The Federal Housing Finance Agency (FHFA) Office of Budget and Financial Management (OBFM) justifies an exception to fair opportunity for a two-year copier lease extension with a one-year option. FHFA currently leases 28 Konica copiers from Alvarez, LLC, with the current lease expiring on January 31, 2023. The justification, based on FAR 16.505(b)(2)(i)(C), states that the extension is a logical follow-on to an original order for which all awardees received fair opportunity. Due to underused copiers from remote work during the COVID-19 pandemic and an ongoing space analysis that may lead to downsizing, a new lease could result in termination fees for unneeded copiers. The extension is deemed the most economical option, avoiding transition risks and ensuring efficient use of funds. The contracting officer has determined the cost to be fair and reasonable. FHFA plans to compete the subsequent copier lease after determining its needs from the space analysis.
    Lifecycle
    Title
    Type
    Copier Lease Extension
    Currently viewing
    Justification
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